Coordinator, Total Rewards

ArchWell Health is a new, innovative healthcare provider devoted to improving the lives of our senior members. We deliver best-in-class care at comfortable, accessible neighborhood clinics where seniors can feel at home and become part of a vibrant, wellness-focused community. Our members experience greater continuity of care, as well as the comfort of knowing they will be treated with respect by people who genuinely care about them, their families, and their communities.

Job Summary:

The Coordinator, Total Rewards plays a crucial role in providing administrative and operational support within the Total Rewards department, with a strong emphasis on payroll, tax, and compliance. This position ensures the seamless processing of documentation and supports various HR programs. As part of a dynamic team in a high-growth company, the ideal candidate should be ready to assist wherever needed. If you thrive on learning and collaboration, this is a fantastic opportunity to join our team! The ideal candidate is detail-oriented, highly organized, and adept at handling confidential information in a fast-paced environment.

Duties/Responsibilities:

• Efficiently process incoming and outgoing Total Rewards mail.
• Direct HR-related emails to the appropriate team members or departments.
• Maintain well-organized digital and physical records, documentation, and filing systems.
• Upload garnishment and wage withholding documents into relevant systems, ensuring timely and professional communication with impacted employees.
• Track and process tax correspondence from various local and state agencies.
• Apply for and maintain state withholding and unemployment accounts.
• Respond to unemployment claims from various states, collaborating with managers and HR Business Partners to ensure accurate information.
• Upload various documents to employee records in Dayforce.
• Track employee eligibility and process referral and sign-on bonus payments.
• Organize and maintain the payroll inbox according to established guidelines.
• Assist with Benefits administration and ad hoc tasks or projects.
• Serve as a back-up for Benefits, providing timely and professional responses to related questions and concerns.
• Conduct regular audits related to payroll, bonus programs, and benefits accuracy.
• Ensure proper documentation and filing of audit materials.
• Maintain compliance with relevant state and federal regulations.

Required Skills/Abilities:

• High attention to detail and strong organizational skills
• Excellent written and verbal communication skills
• Ability to maintain confidentiality and handle sensitive information with discretion
• Customer-service mindset and proactive problem solving abilities

Education and Experience:

• Bachelor's degree in human resources, business administration or related field strongly preferred, equivalent experience considered
• One (1) year of administrative experience preferred, preferably in human resources, payroll, or benefits related roles
• Experience with Dayforce is a plus but not required

ArchWell Health is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to their race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other protected classification.