Engineering Administrative Assistant - Year Round - Full Time

Steamboat Resort
parental leave, sick time, 401(k)
United States, Colorado, Walden
Jul 25, 2025
Year Round Steamboat- Ski Town, U.S.A. is known as the friendliest mountain destination on the planet, thanks to our western heritage and welcoming staff. We pride ourselves on hiring the best employees and providing the best experience in the industry. Our culture is supportive, challenging, passionate and committed and we believe that diversity makes us stronger. We are looking for unique individuals who exemplify these qualities and care about each other, our mission, our environment, and our communities. BESIDES WORKING SOMEWHERE AWESOME, WHAT'S IN IT FOR YOU? Free Alterra Mountain Pass for all eligible employees and eligible dependents for winter and summer, and a free IKON Pass to eligible employees* Discounted skiing and riding for friends and family of eligible employees* Vacation and Sick Time policies for eligible employees* to rest, relax and recharge Generous discounts on outdoor gear, apparel, rental cars, etc. Medical, dental, vision, life, AD&D, short term & long-term disability insurance, EAP, HSAs, FSAs, and more for Year Round, Flex Year Round, & Season-to-Season Employees. Apex-MEC (minimum essential coverage) plan available to all seasonal employees without an offer of major medical coverage. This plan helps cover preventive visits, urgent care visits, Free Telehealth, Limited Hospitalization, Prescription Drug Benefits and Free Multilingual Behavioral Health. 401(k) plan with generous company match Discounted tuition with partner online university for all Alterra Mountain Company employees to further their education Paid parental leave of up to 6 weeks for eligible employees* Free regional bus pass Click HERE for more information on our employee benefits! For information on Steamboat Ski & Resort Corporation's Social Responsibility work including our Diversity, Equity, & Inclusion actions, please see our webpage at https://www.steamboat.com/doinggood. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily with or without reasonable accommodations. POSITION SUMMARY* We are seeking a highly organized, detail-oriented Engineering Administrative Assistant to support our Engineering Department through a combination of project coordination and administrative excellence. This hybrid role blends the strategic support of an Engineering Coordinator with the operational efficiency of an Administrative Assistant-ideal for a proactive professional and passionate individual about keeping complex projects on track. We are seeking a detail-oriented and highly organized professional to support our Engineering and team in a hybrid role that blends project coordination with administrative support. This position will help ensure that facility maintenance activities and capital projects stay on track by managing schedules, tracking progress, and facilitating communication between departments. At the same time, the role will oversee essential administrative tasks such as data entry, filing, billing, purchasing, and vendor coordination for the Engineering Department. The ideal candidate is equally comfortable managing complex project details and handling day-to-day administrative operations, with a strong focus on keeping the team running smoothly and efficiently. An attached pdf or word document of your resume is required. ESSENTIAL DUTIES Assist in the management and tracking of capital projects, ensuring adherence to schedules and budgets. Assist in the development of Requests for Proposals and other project related documents. Facilitate site visits, tours, and scheduling for contractors. Develop and present detailed analyses of bids for capital projects. Coordinate communication between engineering teams, clients, vendors, and cross-functional departments. Support project planning, milestone tracking, quality, and deliverable management. Manage calendars, schedule meetings, and correspondence in support of the Engineering Department. Maintain organized digital and physical files, including engineering drawings, reports, permits, and bid specifications. Provide administrative support for the Engineering Director. Assist in the management of RFID key control systems. Assist the Engineering Director in developing and monitoring department budget including utilization of funds. Coordination of Vendor requirements and facilities access for all vendors. Prepare reports, presentations, and technical documentation as required to support Departmental needs. Track project-related expenses, process purchase orders, and manage invoices. Track purchases and reconcile payments for both SSRC and HOA, as applicable. Ensure project and maintenance documentation is up to date and in compliance with quality standards and regulatory requirements. Ensure engineering office supplies, tools, equipment, and software are well maintained. Assist in budgeting and procurement of departmental supplies, tools, and equipment. Liaise with internal teams for procurement, IT, and facility needs as they relate to engineering operations. REQUIRED QUALIFICATIONS 2+ years of experience in a similar administrative or project coordination role Exposure to or experience in engineering or construction environment is highly desireable Communication: Excellent written and verbal skills for interacting with technical and non-technical teams. Organization: Strong ability to multitask, manage competing priorities, and maintain order in a fast-paced environment. Technical Aptitude: Familiarity with engineering principles and terminology; experience with platforms like Smartsheet, Bluebeam, or similar is a plus. Problem Solving: Resourceful and proactive in identifying issues and finding timely solutions. Customer Service: Courteous and professional demeanor in client- and vendor-facing interactions. Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) Project management software (e.g., MS Project, ProCore, etc.) Document management systems EDUCATION REQUIREMENTS High school diploma or GED equivalent The base hourly pay range below represents the low and high end of the Steamboat Ski & Resort Corporation's hourly pay range for this position. Actual pay will vary and may be above or below the range based on various factors including but not limited to experience, education, training, location, merit system, quantity or quality of production, responsibilities, and regular and/or necessary travel. The range listed is just one component of Steamboat Ski & Resort Corporation's total compensation package for employees. Other rewards may include many region-specific benefits. Steamboat Springs area base hourly pay range: $20.72 - $27.56 per hour PHYSICAL REQUIREMENTS Must be a Minimum of 18 years of age Must read, write and communicate verbally in English in a clear and professional manner Must use a telephone headset for extended periods of time Expected to sit and input data into the computer while listening/talking to guests for extended periods of time Comfortable working in a noisy (vocal) environment The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to walk, talk, see, hear, and operate a computer and other office productivity machinery. WORKING CONDITIONS Indoor/Outdoor: While performing the duties of this job, the employee may be exposed to harsh and varying outside weather conditions. Hazardous Materials/Noise: The noise level in the workplace is usually moderate. This job description is not an exhaustive list of all functions and responsibilities that an employee may be required to perform in this position. Steamboat Ski & Resort Corporation and its affiliates reserve the right to modify, increase, decrease, suspend, and or eliminate any of the essential duties and/or the position in its entirety. Application Deadline: Recruiting timelines vary by position, however, all Steamboat Ski & Resort Corporation positions accept applications for a minimum of 4 days from the posting date listed above. This position is open and still accepting applications. This job description is not an express or implied contract, guarantee, promise, or covenant of employment for any set term or duration, or for termination only for cause. Employment with Steamboat Ski & Resort Corporation or any of its affiliates is "at will" meaning either party may terminate the employment relationship at any time with or without cause and with or without notice. This position is located in Colorado, and the work is primarily in Steamboat Springs, CO and, as such, employment in this position is subject to the labor and employment laws of the state of Colorado. Steamboat Ski & Resort Corporation and its affiliates are equal opportunity employers and maintain drug-free workplaces. All employees and candidates are reminded that Steamboat Ski & Resort Corporation and its affiliates adhere to all applicable labor and employment laws, and State, County, and City-specific labor and employment regulations, where applicable.