Administrative Assistant

About CAMP Systems:

At CAMP Systems, we are the trusted leader in aircraft compliance and health management, proudly serving the global business aviation industry. With over 20,000 aircraft and 33,000 engines supported on our cutting-edge platforms, and partnerships with more than 1,300 maintenance facilities and parts suppliers worldwide, we're shaping the future of aviation technology. Since our founding in 1968, we've grown to a dynamic team of 1,600+ employees across 14 locations globally-all united by a passion for innovation and excellence.

Our Mission & Vision:

We connect the aviation industry through smart technology to make flight safer and more efficient, driving the future of aviation with intelligence and exceptional customer experiences.

Our Values & Excellence Mindset:

We are customer obsessed, trust-driven, owners of our work, stronger together, constantly curious, and boldly innovative.

What You Will Experience In This Role:

The Administrative Assistant is a key player in our Savannah office. The selected candidate will be responsible for all aspects of facility management and serves as a liaison on all IT related support issues. Additional duties will involve scanning e-logs, maintenance records and other related documents, coordinating corporate travel, planning, and setting up office events, and other support/administrative duties. The ORM/Admin will be the face of the company answering phones and greeting guests and visitors as they come into the office. Qualified candidates should have proficient multitasking and organizational skills and excellent communication skills.

The Administrative Assistant should have experience working with and coordinating various schedules, have sound business judgement, and a professional demeanor. As the ORM/Admin, you will handle a wide variety of complex and confidential situations with diplomacy and discretion. We are looking for a strong ORM/Admin who can collaborate with not only local departments and resources but also act as a functional unit with other CAMP office managers at our other locations. This position reports directly to the GM/Director of Operations.

Responsibilities:

• Provide primary phone coverage as the office receptionist. Screen and route incoming calls
• Greet and screen visitors to determine their need(s) and direct them to the appropriate person
• Receive incoming faxes and distribute
• Support employees by maintaining inventory of required office and kitchen supplies
• Coordinate meeting scheduling with OEM Partner and CAMP Offices
• Scan documents and aircraft logbooks.
• Sort and distributes mail and packages and ship packages via Fed-Ex, UPS, etc.
• Performs other administrative/clerical duties as needed.
• Manage the conference room reservations
• Place service calls on office equipment as required
• Maintaining executive calendars and scheduling appointments, conferences, and events; including travel arrangements and preparing business expense reports
• Maintain highest level of confidentiality with respect to the office and its departments.
• Coordinate and assist with projects as needed including preparation of spreadsheets, presentations, and reports.
• Recording, transcribing, and distributing meeting minutes
• Maintain and coordinate the inter-office Birthday and Anniversary schedule.
• Ensure the office care is properly taken care of.
• Place service calls on vending machines and make refund request as required.
• Additional administrative and support task related to the office needs.
• Ensures the facility and property is properly maintained and managed to include budgetary oversight.
• Processes & allocates Purchase Card transactions.
• Responsible for daily facility operations (such as distributing building access fobs, security system, etc.)
• Facility - Maintain cleanliness of inside/outside (anything outside of cleaning company's duties) Conference room tables, clean walls, clean breakroom daily, fridge/freezer as needed, dust pictures, cubicles, parking lot & dumpster, etc.)
• Negotiates, schedules and coordinates service contractors for facility (windows, power washing, etc.)
• Plans and executes Employee Events.
• Supports employees by maintaining inventory of required office and kitchen supplies.
• Sorts and distributes main and packages and ship packages via Fed-Ex, UPS, etc.
• Manages conference room reservations.
• Places and coordinates service requests on all office/Safety equipment as required.
• Maintains executive calendars and scheduling appointments, conferences, and events; including travel arrangements and preparing business expense reports.

• Coordinates and assists with projects as needed including preparation of spreadsheets, presentations, and reports.
• Recording, transcribing, and distributing meeting minutes.
• Maintains and coordinates the inter-office Birthday and Anniversary schedule.
• Creates monthly PowerPoint presentation to be displayed with upcoming announcements/events
• Arranges & coordinates catering requests for meetings.
• Places service calls on vending machines and makes refund requests as required.
• Facilitates required in processing and out-processing actions.
• Performs other duties as assigned.

You have:

• Bachelor's Degree preferred or equivalent experience.
• Two (2)-Five (5) years previous experience as an Administrator/Assistant or Office Manager in a corporate environment.
• Business financial experience strongly preferred.
• Experience working in and around aviation preferred
• Must possess excellent communication and interpersonal skills
• Experience in document management a plus
• Advanced computer skills, superior proficiency level in all Microsoft Office applications
• Excellent ability to work with various peers in a strong team centered environment
• Organizational skills with the ability to multi-task, prioritize and manage time effectively

Why Work at CAMP?

Join a culture where your ideas matter, your impact is real, and your growth is supported. Be part of a team reimagining the future of aviation.

CAMP is committed to creating a diverse environment and is proud to be an affirmative action and equal opportunity employer - vets/disabled

CAMP is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. To request reasonable accommodation, please contact hr@campsystems.com.

All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, age, sexual orientation, gender identity, disability or protected veteran status EEO.