OME Business Services Support Professional

Job Summary:

The University of Colorado School of Medicine's Office of Medical Education (OME) is seeking a detail-oriented and growth-minded individual to join the OME Business Services team as an OME Business Services Support Professional (BSSP). This entry-level role offers hands-on experience in administrative and business operations while supporting a wide range of medical education programs, including the MD, MD/PhD, and biomedical PhD programs, as well as Continuing Medical Education and the Center for Advancing Professional Excellence (CAPE).

The BSSP will assist with finance and procurement tasks such as purchasing goods and services, processing payments, and supporting travel arrangements using university systems like CU Marketplace, Concur, and procurement cards. They will also guide staff on using travel booking tools and contribute to broader business functions over time, with opportunities for professional growth and cross-functional learning.

Supervision Received: Reports directly to the OME Business Services Manager.

Supervision Exercised: No direct supervision is employed. Must be able to provide professional and effective customer services to Faculty, Staff and Students.

Key Responsibilities:

Student Purchases & Reimbursements

• Manage student special project applications, budgets, and maintain accurate tracking tools (e.g., spreadsheets and Smartsheets).

• Collaborate with student awardees to guide purchasing procedures and ensure compliance with university policies.

• Process purchases for student projects using procurement cards or e-procurement systems; submit and support purchase order requests.

• Monitor and report on project budgets and progress; compile and submit annual reports in coordination with students, business services team and leadership.

Procurement Support

• Interpret and apply university policies related to procurement, consulting with the business manager as needed for accuracy.

• Guide OME staff on procurement card use, official function forms, and best practices aligned with university procedures.

• Submit and track requisitions, support contract and purchase order processes, and ensure compliance through collaboration with the business services team.

• Make purchases using a university procurement card and reconcile expenses to appropriate accounts; assist with reviewing pre-approval forms as needed.

Travel Arrangements & Travel Guidance

• Coordinate and book travel for OME leadership and faculty using the university's travel system (Concur), ensuring compliance with all policies and procedures.

• Support travel card reconciliation and maintain accurate records by submitting monthly expense reports and organizing travel documentation.

• Develop tools and resources in collaboration with the OME Business Services manager-including templates, tip guides, and communications-to assist faculty, staff, and students with travel planning and expense processes.

Additional Responsibilities: Gift Card Program and Scholarship Cycle Management

• Support the Office's gift card program by guiding users through request, tracking, and close-out processes while ensuring compliance with university policies.

• Maintain organized records and provide reports for auditing and oversight in collaboration with the OME Business Services Manager.

• Support the annual OME scholarship cycle by setting up opportunities in Scholarship Universe, coordinating committee reviews, preparing materials, and generating award letters using mail-merge.

• Support other ad hoc projects or tasks, as requested. Participate in professional development for growth and career development.

This job description provides a general overview of the responsibilities and expectations for the role. Duties may evolve over time based on business needs, and the supervisor or hiring authority may adjust responsibilities as necessary.

Work Location:

Hybrid - this role is eligible for a hybrid schedule of 2 days per week on campus and as needed for in-person meetings. Additional on-site days may be required as needed. Please see the campus-wide policy for additional information.

Why Join Us:

The Office of Medical Education (OME) at the University of Colorado School of Medicine supports a wide range of programs, including the Undergraduate Medical Education (UME), Office of Community Based Medical Education (OCBME), Office of Research Education (ORE), Medical Scientist Training Program (MSTP), Graduate Medical Education (GME), Continuing Medical Education (CME), CAPE simulation center and more. With over 350 faculty and 100 staff and student appointments, OME continues to grow and evolve. This is an exciting time to join a collaborative, mission-driven team that plays a key role in advancing education, research, and patient care at a top-tier academic medical center.

Why work for the University?

We have AMAZING benefits and offer exceptional amounts of holiday, vacation and sick leave! The University of Colorado offers an excellent benefits package including:

• Medical: Multiple plan options

• Dental: Multiple plan options

• Additional Insurance: Disability, Life, Vision

• Retirement 401(a) Plan: Employer contributes 10% of your gross pay

• Paid Time Off: Accruals over the year

• Vacation Days: 22/year (maximum accrual 352 hours)

• Sick Days: 15/year (unlimited maximum accrual)

• Holiday Days: 10/year

• Tuition Benefit: Employees have access to this benefit on all CU campuses

• ECO Pass: Reduced rate RTD Bus and light rail service

There are many additional perks & programs with the CU Advantage.

Qualifications:

Minimum Qualifications:

• A bachelor's degree in business, business administration, finance, accounting, education, social sciences, healthcare administration, public administration, communications, information systems, or a directly related field from an accredited institution.

A combination of education and related technical/paraprofessional experience may be substituted for the bachelor's degree on a year for year basis.

Applicants must meet minimum qualifications at the time of hire.

Preferred Qualifications:

• Prior experience in higher education as a teaching assistant, student worker, or administrative professional.

• Prior experience supporting procurement or travel arrangements in a professional setting.

• Prior experience adhering to and communicating about policies and procedures.

• Familiarity with entry level functionality in Microsoft Word and Excel.

Knowledge, Skills and Abilities:

• Ability to learn new software.

• Ability to communicate clearly, both in writing and orally.

• Ability to analyze and interpret data and perform basic mathematical calculations.

• Ability to establish and maintain effective working relationships with employees at all levels throughout an institution.

• Ability to learn policies and procedures and effectively convey the information to stakeholders.

• Demonstrated commitment to advance diversity and inclusion.

• Mission driven - seeks out the why behind the work.

• Collaborates effectively within a team environment.

How to Apply:

For full consideration, please submit the following document(s):

1. A letter of interest describing relevant job experiences as they relate to listed job qualifications and interest in the position

2. Curriculum vitae / Resume

3. Three to five professional references, including name, address, phone number (mobile number if appropriate), and email address

Questions should be directed to: Lucinda Allen, Lucinda.allen@cuanschutz.edu

Screening of Applications Begins:

Applications will be accepted until finalists are identified, but preference will be given to complete applications received by (2 weeks from posting). Those who do not apply by this date may or may not be considered.

Anticipated Pay Range:

The starting salary range (or hiring range) for this position has been established as $49,973 - $63,566.

The above salary range (or hiring range) represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting. This position may be eligible for overtime compensation, depending on the level.

Your total compensation goes beyond the number on your paycheck. The University of Colorado provides generous leave, health plans and retirement contributions that add to your bottom line.

Total Compensation Calculator

Equal Employment Opportunity Statement:

CU is an Equal Opportunity Employer and complies with all applicable federal, state, and local laws governing nondiscrimination in employment. We are committed to creating a workplace where all individuals are treated with respect and dignity, and we encourage individuals from all backgrounds to apply, including protected veterans and individuals with disabilities.

ADA Statement:

The University will provide reasonable accommodations to applicants with disabilities throughout the employment application process. To request an accommodation pursuant to the Americans with Disabilities Act, please contact the Human Resources ADA Coordinator at hr.adacoordinator@cuanschutz.edu .

Background Check Statement:

The University of Colorado Anschutz Medical Campus is dedicated to ensuring a safe and secure environment for our faculty, staff, students and visitors. To assist in achieving that goal, we conduct background investigations for all prospective employees.

Vaccination Statement:

CU Anschutz strongly encourages vaccination against the COVID-19 virus and other vaccine preventable diseases. If you work, visit, or volunteer in healthcare facilities or clinics operated by our affiliated hospital or clinical partners or by CU Anschutz, you will be required to comply with the vaccination and medical surveillance policies of the facilities or clinics where you work, visit, or volunteer, respectively. In addition, if you work in certain research areas or perform certain safety sensitive job duties, you must enroll in the occupational health medical surveillance program.