EXECUTIVE ADMINISTRATIVE ASSISTANT 1 - 70301

Executive Service

This position is eligible for a hybrid work schedule.

For more information, visit the link below:
www.tbijobs.com

Background Check: This position requires a criminal background check. Therefore, you may be required to provide information about your criminal history in order to be considered for this position.

Who we are and what we do:

Our Mission: That Guilt Shall Not Escape Nor Innocence Suffer. At TBI, it is more than a slogan. It is a promise to the people of Tennessee. Every day, our dedicated employees serve the Volunteer State with professionalism and passion. As Tennessee's lead law enforcement agency, we value truth, bravery, and integrity. We are proud to play a part in making Tennessee an even better place to live. Medicaid Fraud Division: Dedicated, specially-trained personnel with a passion for protecting the TennCare program and the citizens of the state of Tennessee. Every year, MFCD Agents assist in the investigation and prosecution of criminal cases and pursue the recovery of millions of dollars lost from the Medicaid/TennCare program. Additionally, in the area of patient abuse, neglect, and financial exploitation, the MFCD investigates and prosecutes offenders and refers individuals to the Tennessee Department of Health for consideration of placement on the state's Abuse Registry.

How you make a difference in this role:

In this role, you'll be at the heart of our legal and investigative operations, playing a vital part in advancing the mission of the Medicaid Fraud Control Division. Your work will directly support attorneys and special agents. You'll help ensure the integrity and efficiency of our case management systems, contribute to trial preparation, and assist with the execution of search warrants and evidence processing. Beyond casework, your contributions to reporting, grant recertification, and statistical analysis will help shape our strategic direction and maintain compliance. You'll also have the opportunity to refine our internal processes by updating standard operating procedures and supporting administrative functions. Every task you take on will help strengthen the divisions effectiveness and uphold justice for vulnerable populations.

Key Responsibilities:

• Assists MFCD attorneys with legal research and preparation of case files.
• Catalogs civil case complaints and coordinates with State Attorney General's Office.
• Prepares case reports and assists with report processing in electronic case file system.
• Assists with tracking and reporting case dispositions and judgments.
• Prepares presentations for MFCD legal staff.
• Assists with preparation of various reporting requirements to include grant recertification and Annual Statistical Report.
• Coordinates and collaborates with state Attorney General, US Attorney, and District Attorney as necessary.
• Supports special agents with case report processing.
• Assists special agents with legal processes and search warrant preparation.
• When necessary, assists special agents on location with search warrant executions and processing of evidence.
• Assists special agents with trial preparation to include record keeping, visual aids, and courtroom assistance.
• Periodically reviews and updates the division's standard operating procedures.
• Provides support to the Assistant Director and administrative staff as needed with administrative matters such as time and attendance, inventory, monthly and quarterly reporting, and preparation of documents, spreadsheets, charts, and graphs.

Minimum Qualifications:

Education and Experience: Bachelor's degree or associate degree in paralegal studies from a program approved by the American Bar Association.

Preferred Qualifications:

1. Bachelor's degree and 2+ years of full-time professional staff administrative experience or related work.
2. Prior experience in healthcare law and regulation and/or criminal law.

Pursuant to the State of Tennessee's Workplace Discrimination and Harassment policy, the State is firmly committed to the principle of fair and equal employment opportunities for its citizens and strives to protect the rights and opportunities of all people to seek, obtain, and hold employment without being subjected to illegal discrimination and harassment in the workplace. It is the State's policy to provide an environment free of discrimination and harassment of an individual because of that person's race, color, national origin, age (40 and over), sex, pregnancy, religion, creed, disability, veteran's status or any other category protected by state and/or federal civil rights laws.