- Job Type: Officer of Administration
- Bargaining Unit:
- Regular/Temporary: Regular
- End Date if Temporary:
- Hours Per Week: 35
- Standard Work Schedule:
- Building:
- Salary Range: $86,000 - $92,000
The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The above hiring range represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting.
A strong internal candidate has been identified for this position, however, we are still accepting applications from other qualified candidates.
Position Summary
Reporting to the Associate Director for Centers and Programs. S/he will coordinate and process financial transactions for the department to ensure compliance with university guidelines; oversee accounts payable transactions on university electronic accounting systems; preparing financial reports; process payroll accounting transfers, journal entries and expenditure corrections, serve as liaison with Accounts Payable department as well as with outside vendors; perform related duties and projects as assigned; when requested, the incumbent may be asked to support the other functions of the Department.
Responsibilities
Budget Administration, Financial Controls, and Reporting:
Procurement and Travel Support:
- Initiates departmental finance transactions including Purchase Orders (PO) and Concur travel and Expense.
Review supporting documentation and ARC system entries to ensure accuracy and manages the workflow to ensure timely, accurate, effective processing of expenditures and purchases. Reconciles departmental P-Card Transactions.
Creates reports in Concur travel for expenses.
- Perform related duties and projects as assigned.
Human Resources
Serves as an intermediary between assigned departments and the Climate School Human Resources team, providing guidance and support to ensure the accurate and timely submission of hiring and employee transaction requests.
Assists departments in interpreting HR policies and procedures, and offers advisory support throughout the hiring process.
Provides assistance with the development and refinement of job descriptions to ensure alignment with institutional standards and operational needs.
Assists with onboarding and completes employee transaction requests.
Grants
- Assists with the pre-award process for the department. Prepares outgoing sub-awards, consultant documents and other pre-award documents as needed. Post Award -Monitors expenses, balances.
- Other Duties as assigned
Minimum Qualifications
- Bachelor's degree and plus three to five years of related experience.
- Must be able to work as a team player with PIs, research and administrative staff.
- Attention to detail and strong communication, interpersonal, and organizational skills required.
- Must have initiative, discretion, and the ability to establish priorities and work under pressure with good judgment.
- Must be able to meet strict deadlines.
- Knowledge of high-level spreadsheets (e.g. Microsoft Office Excel) is required.
Preferred Qualifications
- Experience in administration in a university environment preferred.
Equal Opportunity Employer / Disability / Veteran
Columbia University is committed to the hiring of qualified local residents.