New

Administrative Coordinator

University of New Mexico
Hourly: $19.56 - $21.63
life insurance, remote work
United States, New Mexico, Albuquerque
1 University Of New Mexico (Show on map)
Aug 21, 2025
Requisition ID req34356 Working Title Administrative Coordinator Position Grade 10 Position Summary The Office of Advising Strategies is seeking an energetic, detail-oriented, and highly organized Administrative Coordinator to help us advance student success across campus. This position plays a key role in supporting our programs, projects, and day-to-day operations. This position will work alongside our diverse set of specialized areas that serve the advisement and student success community. This requires a range of skills and a knowledge of organizational policies and procedures. The successful candidate will support and spend time at both the Transfer and Transition Student Center (Bldg. 85) and the Testing and Training Center (Casas del Rio). Regardless of location, our work will always focus on student success. What You Will Do: Administrative and Executive Support Manage calendars, travel, calls, correspondence, and confidential records Greet and triage students and visitors at the front desk, referring them to appropriate resources Serve as the primary liaison with internal and external contacts; coordinate meetings, events, and special projects Office Operations and Resource Management Oversee day-to-day office logistics including tracking, requisitions, purchasing of supplies and equipment, and facilities Maintain databases, files, and departmental records Monitor accounting activities and assist with budget planning Project and Process Coordination Support project development and implementation related to academic advising, retention, and student engagement Prepare reports and documentation Ensure efficient organization and communication within the office Consider applying to be part of our work: If you want to be part of a collaborative, student-centered team committed to making a difference. If you want to work in a dynamic, fast-paced environment where your ideas are valued. If you are looking to enjoy opportunities for professional development and growth within the university. Fine Print: This position is not eligible for remote/hybrid work schedules for at least the first year. The current schedule for this position is M-F, 8-5 with the possible exceptions for flex on a case by case basis. See the Position Description for additional information. Conditions of Employment Employees who provide services or work in patient care or clinical areas are required to be in compliance with the University's influenza vaccination requirement. Minimum Qualifications High school diploma or GED; at least 5 years of experience directly related to the duties and responsibilities specified. Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis. Preferred Qualifications Outstanding communication skills - verbal and written Experience providing administrative support and management of confidential materials Experience working in an office setting Experience with or the ability to quickly learn university financial systems and procurement practices, including PCARD, purchasing, Chrome River and travel processes Proficiency or advanced skills with Microsoft Office Suite, including Word, Excel and PowerPoint Experience scheduling and coordinating complex meetings Excellent interpersonal, teamwork and problem-solving skills Experience working in a fast-paced environment while maintaining accuracy and professionalism. Background in higher education Additional Requirements Campus Main - Albuquerque, NM Department Provost Office Staff (688A) Employment Type Staff Staff Type Regular - Full-Time Term End Date Status Non-Exempt Pay Hourly: $19.56 - $21.63 Benefits Eligible This is a benefits eligible position. The University of New Mexico provides a comprehensive package of benefits including medical, dental, vision, and life insurance. In addition, UNM offers educational benefits through the tuition remission and dependent education programs. See the Benefits home page for a more information. ERB Statement As a condition of employment, eligible employees working greater than .25 FTE as determined by the New Mexico Education Retirement Act must make mandatory retirement contributions. For more information, review the Benefits Eligibility at a Glance grid. Background Check Required Yes For Best Consideration Date 9/4/2025 Eligible for Remote Work Eligible for Remote Work Statement Application Instructions Only applications submitted through the official UNMJobs site will be accepted. If you are viewing this job advertisement on a 3rd party site, please visit UNMJobs to submit an application. In addition to application and resume, applicants should include a cover letter that explains why they are the right candidate for the position based on the preferred qualifications. *Positions posted with a Staff Type of Regular* or Term are eligible for the Veteran Preference Program. See the Veteran Preference Program webpage for additional details.** The University of New Mexico is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or any other protected class. The University of New Mexico requires all regular staff positions successfully pass a pre-employment background check. This may include, but is not limited to, a criminal history background check, New Mexico Department of Health fingerprint screening, New Mexico Children, Youth, and Families Department fingerprint screening, verification of education credentials, and/or verification of prior employment. For more information about background checks, visit https://policy.unm.edu/university-policies/3000/3280.html. Refer to https://policy.unm.edu/university-policies/3000/3200.html for a definition of Regular Staff.