Temporary (Fall 2025) Administrative Assistant, Graduate School Diversity Office (GSDO)

The Graduate School Diversity Office (GSDO) within the Graduate School at the University of Minnesota is looking for a part-time (50%, 20 hours per week) casual temp employee September, 2025 through November 21, 2025. This position provides general administrative support, purchasing, and event support.

This position will be mostly remote, though will require in-person presence for supporting approximately three - five on-campus events during the employment period.

This position will report to the Associate Director, Outreach & Recruitment.

Responsibilities

• Serve as the primary point of contact for general email inquiries from faculty, staff, students, and prospective students via departmental email accounts, directing questions to appropriate resources.
• Send follow-up emails to prospective students after recruitment events, connect prospective student leads with programs of interest.
• Support signature events preparation, set-up, registration tables, and clean-up (i.e., U of MN Graduate Programs Fair, FYI Welcome, COSP Winter Gathering).
• Coordinate the recruitment Application Fee Waiver process (i.e., respond to inquiries via email, manage fee waiver spreadsheet).
• Post on COSP Facebook and Instagram pages as requested (i.e., COSP events, student org events, campus resources).
• Initiate and reconcile purchase transactions via UMarket and Chrome River.
• Additional administrative projects as assigned.

Required Qualifications

• High School Diploma/GED and four (4) years of experience in an administrative office setting, or BA/BS degree with at least two (2) years of experience in an administrative office setting.
• Previous work in the University of Minnesota, familiarity with UMN purchasing systems, policies, and procedures.
• Experience setting up events or meetings, ordering supplies and catering, and reconciling purchase transactions.
• Ability to work effectively in a remote work setting with independent judgement and discretion.
• Demonstrated organizational skills and attention to detail.
• Experience with Microsoft (Word, Excel, etc.) and Google Suite applications (Gmail, Docs, Sheets, Shared drives, etc.).
• Ability to communicate, collaborate, and partner with and across diverse groups and communities.

Preferred Qualifications

• Demonstrated experience with customer service.
• Experience with posting on social media.
• Demonstrated resourcefulness in identifying errors and solving problems.
• Experience working with students, faculty and staff in a higher education setting.

Pay Range: $25.00 - $28.00 per hour ; depending on education/qualifications/experience.*

*For a maximally qualified hire, the pay is $28 per hour. There are no other University benefits associated with this temporary casual position.

Retirement plan options are available for Civil Service, Faculty, Labor-Represented, Professional & Administrative, and Temp Casual classifications. Learn more about retirement plans.

Applications must be submitted online. To be considered for this position, please click the Apply button and follow the instructions. You will be given the opportunity to complete an online application for the position and attach a cover letter and resume.

Additional documents may be attached after application by accessing your "My Job Applications" page and uploading documents in the "My Cover Letters and Attachments" section.

For consideration, please submit a resume and cover letter showing alignment of experience with the position needs.

To request an accommodation during the application process, please e-mail employ@umn.edu or call (612) 624-8647.

The University recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting the academic mission. The University is committed to attracting and retaining employees with varying identities and backgrounds.

The University of Minnesota provides equal access to and opportunity in its programs, facilities, and employment without regard to race, color, creed, religion, national origin, gender, age, marital status, disability, public assistance status, veteran status, sexual orientation, gender identity, or gender expression. To learn more about diversity at the U: http://diversity.umn.edu

Any offer of employment is contingent upon the successful completion of a background check. Our presumption is that prospective employees are eligible to work here. Criminal convictions do not automatically disqualify finalists from employment.

The University of Minnesota, Twin Cities (UMTC)

The University of Minnesota, Twin Cities (UMTC), is among the largest public research universities in the country, offering undergraduate, graduate, and professional students a multitude of opportunities for study and research. Located at the heart of one of the nation's most vibrant, diverse metropolitan communities, students on the campuses in Minneapolis and St. Paul benefit from extensive partnerships with world-renowned health centers, international corporations, government agencies, and arts, nonprofit, and public service organizations.

At the University of Minnesota, we are proud to be recognized by the Star Tribune as a Top Workplace for 2021, as well as by Forbes as Best Employers for Women and one of America's Best Employers (2015, 2018, 2019, 2023), Best Employer for Diversity (2019, 2020), Best Employer for New Grads (2018, 2019), and Best Employer by State (2019, 2022).