UMAA Accounting Manager

Reporting to the CFO, the Accounting Manager supports UMAA by managing financial transactions, accounting, and reporting, as well as the financial processes and systems for the organization. As a separate legal entity, financial activities include an independent audit and government filings. As a related organization to the University, activities include alignment with University finance and human resources requirements where applicable. The position supports the CFO in financial planning and budgeting. The Accounting function includes part-time support from a Finance Specialist and 1-2 part-time accounting student workers.

Essential Functions*:

Financial accounting, reporting and compliance (80%)

• Review and approve A/R, A/P and payroll journal entries. Prepare other journal entries for review by CFO.
• Manage cross-company transactions with University of Minnesota through University's Electronic Fund System (EFS). Act as liaison to University personnel on accounting questions and issues.
• Manage financial information exchanges between systems such as Shopify (for retail) and University of Minnesota Foundation's system (for contributions and investments).
• Perform monthly close processes including monthly bank account reconciliations, and reconciliation of subsidiary ledgers (AP/AR/EFS) to the general ledger.
• Maintain documentation to support account balances in statement of financial position (Balance Sheet) and statement of activities.
• Prepare and distribute monthly financial statements for management. Support preparation and distribution of quarterly financial information to Board of Directors and Board Committees.
• Coordinate and perform fiscal year-end accounting procedures and closing processes. Prepare documents for annual audit and work with auditors.
• Work with UMAA leadership and staff to ensure the financial information is understood and meets their needs.
• Work with staff to develop budgets and forecasts; monitor financial activity relative to budget.
• Monitor cash balance and requirements; initiate transfers from investments and University funds.
• Coordinate preparation of IRS Form 990 and other annual tax and statutory filings with accounting firm. Provide financial information as needed.
• Complete annual IRS forms 1099 and 1096, Federal and State quarterly estimated UBI tax payments and annual MN Sales Tax report.
• Serve as a liaison with external vendors and departments with invoices and billings.
• Adapt accounting and reporting processes as needed to adhere to any changes in accounting standards.
• Work with CFO and staff to ensure there are appropriate internal controls.
• Act a back-up for time-sensitive accounting duties performed by Finance Specialist during absences.

Payroll and human resources (10%)

• Assist staff with hiring, including job postings and search committee support.
• Process changes to employee records in University of Minnesota system, including hiring, terminations, salary adjustments and other documentation.
• Manage employee records held at UMAA.
• Connect staff with appropriate University human resource support to address HR-related questions, FMLA leave, and other needs.

Other Functions:

Other duties as assigned (10%)

• Manage postage account balances and transfers.
• Work with the manager of the Minnesota Alumni Market to reconcile financial information and oversee sales tax reports.
• Provide support to CFO for Board of Directors and Finance/Audit Committee materials and meetings, and occasional HR and IT related activities.
• Provide support at major UMAA events.

* The Employer retains the right to change or assign other duties to this position.

Minimum Qualifications:

• Bachelor's Degree in accounting, finance, or related field with four years of professional finance or accounting experience, or eight years of equivalent education and experience .
• Proficient with spreadsheets (MS Excel, Google sheets) and word processing software (MS Word, Google doc).
• Proficient in at least one accounting system.
• Detail oriented and able to enter data accurately and efficiently.
• Able to work independently.
• Strong organizational skills. Able to prioritize tasks effectively and meet accounting and compliance deadlines.
• Orientation toward continuous learning and process improvement.

Preferred Qualifications:

• Proficient with Microsoft Dynamics GP and/or at least one cloud-based accounting system beyond Quickbooks.
• Experience with nonprofit and/or government accounting.

The University of Minnesota Alumni Association fosters a lifelong spirit of belonging and pride by connecting alumni, students, and friends to the University of Minnesota and each other. The Association advocates for the University and its alumni with a credible, independent, and collaborative voice. The University of Minnesota Alumni Association currently has a flexible working environment that allows for in-person and remote work.

The UMAA is a separate 501(c)3 organization supported primarily by contributions and revenue from alumni, contributions from the University, and draws from invested funds. Staff of the UMAA are employees of University Alumni Relations and receive University benefits.

Pay Range: $75,000 - $85,000; depending on education/qualifications/experience

Time Appointment: 75%-100% Appointment

Position Type: Civil-Service & Non-Faculty Labor Represented Staff

Please visit the Office of Human Resources website for more information regarding benefit eligibility.

The University offers a comprehensive benefits package that includes:

• Competitive wages, paid holidays, and generous time off
• Continuous learning opportunities through professional training and degree-seeking programs supported by the Regents Tuition Benefit Program
• Low-cost medical, dental, and pharmacy plans
• Healthcare and dependent care flexible spending accounts
• University HSA contributions
• Disability and employer-paid life insurance
• Employee wellbeing program
• Excellent retirement plans with employer contribution
• Public Service Loan Forgiveness (PSLF) opportunity
• Financial counseling services
• Employee Assistance Program with eight sessions of counseling at no cost
• Employee Transit Pass with free or reduced rates in the Twin Cities metro area

Applications must be submitted online. To be considered for this position, please click the Apply button and follow the instructions. You will be given the opportunity to complete an online application for the position and attach a cover letter and resume.

Additional documents may be attached after application by accessing your "My Job Applications" page and uploading documents in the "My Cover Letters and Attachments" section.

To request an accommodation during the application process, please e-mail employ@umn.edu or call (612) 624-8647.

The priority application deadline is September 4, 2025. Applications received after this date will be considered on a case-by-case basis.

The University recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting the academic mission. The University is committed to attracting and retaining employees with varying identities and backgrounds.

The University of Minnesota provides equal access to and opportunity in its programs, facilities, and employment without regard to race, color, creed, religion, national origin, gender, age, marital status, disability, public assistance status, veteran status, sexual orientation, gender identity, or gender expression. To learn more about diversity at the U: http://diversity.umn.edu

Any offer of employment is contingent upon the successful completion of a background check. Our presumption is that prospective employees are eligible to work here. Criminal convictions do not automatically disqualify finalists from employment.

The University of Minnesota, Twin Cities (UMTC)

The University of Minnesota, Twin Cities (UMTC), is among the largest public research universities in the country, offering undergraduate, graduate, and professional students a multitude of opportunities for study and research. Located at the heart of one of the nation's most vibrant, diverse metropolitan communities, students on the campuses in Minneapolis and St. Paul benefit from extensive partnerships with world-renowned health centers, international corporations, government agencies, and arts, nonprofit, and public service organizations.

At the University of Minnesota, we are proud to be recognized by the Star Tribune as a Top Workplace for 2021, as well as by Forbes as Best Employers for Women and one of America's Best Employers (2015, 2018, 2019, 2023), Best Employer for Diversity (2019, 2020), Best Employer for New Grads (2018, 2019), and Best Employer by State (2019, 2022).