CONTRACTS & COMPLIANCE SPECIALIST

The Contract & Compliance Specialist is responsible for collating and assembling all subcontract agreement and purchase order agreements and accompanying documentation in accordance with corporate policy and procedure. He/she is responsible for sending, monitoring, and receiving all subcontract agreement or purchase order agreement documentation from the subcontractor or vendor. He/she is responsible for reviewing and monitoring all compliance related documentation. The Contract & Compliance Specialist is a resource to the Contract & Compliance Manager and for the subsidiary companies and is an extension and a functional part of the project teams.

• Collate, assemble and track all subcontract agreements sent to Trade Partners
• Collate, assemble and track all major material purchase order contracts sent to Vendors
• Monitor, request and track insurance for each agreement Collect, verify W9, and current State Contractors License
• Collect, verify Payment & Performance bond for any subcontractor that is required to provide one
• Collect Certified Payrolls, and all DOT documentation required for Federal and State Projects.
• Approve all Lien Wavers and Lower Tier Lien Wavers.
• Updates GCPay and Vista with documentation received.
• Review all incoming contract documents for thoroughness and accuracy.
• Help maintain SOP's

• Understands insurance requirements per company policy and procedure
• Comprehends contract documents and company policies pertaining to them * Customer service oriented.
• Ability to perform in a fast-paced, high volume, and deadline driven environment.
• Maintain professional and technical knowledge of construction industry
• Ability to stay focused and to complete tasks/assignments/commitments in an accurate and timely manner
• Establishes a climate of helpfulness and trust
• Supports decisions made by the group even though it may not be his/her preferred solution * Willingly helps others when it is requested even when not within his/her area of responsibility * Is willing to "speak up" when something doesn't look right.
• High school diploma or Associates Degree or equivalent experience
• Five or more years of relevant experience in the construction industry
• Detail oriented with the ability to prioritize, manage time well, multitask and troubleshoot
• Self-directed and the ability to work independently
• Handle multiple tasks and projects at once and meet deadlines
• Excellent communication skills, both verbal and written
• Proficient in Microsoft office products (Excel, Word, Power Point and Access)
• Proficient in Vista/Viewpoint software
• Strong initiative, ownership, and teamwork skills
• Strong people skills: ability to work effectively with a wide range of personalities and backgrounds

Infrequent / no travel in this role.

No Supervisory Responsibilities.

The physical demands described here are representative of those that must be met by an employee to success perform the essential functions of this job.While performing the duties of this job, the employee is regularly required to use their hands and fingers to type on a keyboard and/or office phone and to sort through business files. They are frequently required to sit, stand, walk, talk, and hear. They must be able to lift up to 25lbs. Specific vision abilities include close vision, midrange vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

This is a full-time position which typically requires 40 hours per week.

It has been and will continue to be a fundamental policy of the Company not to discriminate on the basis of race, color, religion, sex, national origin, age, disability, sexual orientation, gender identity, or status as a veteran, or any other basis protected by applicable federal, state or local law, with respect to recruitment, hiring, training, promotion, and other terms and condition of employment.

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.