Administrative Assistant

Ready to make a real impact? As an Administrative Assistant supporting a CVP and a large global team at a cutting-edge tech company, you'll be at the heart of the action. You'll be more than just an assistant - you'll be a key player in keeping everything running smoothly, from planning engaging events to managing resources and supporting a dynamic team. This is your chance to shine in a fast-paced, high-impact environment.

This exciting role offers a unique blend of traditional administrative tasks and strategic project coordination. You will be instrumental in fostering team morale, optimizing workflows, and ensuring seamless communication within the team and across the organization. Your contributions will directly impact the success of the CVP and the broader team.

Responsibilities:

• Manage and prioritize the CVP's calendar, optimizing their time for maximum impact.
• Cultivate strong relationships with the leadership team and key stakeholders.
• Provide insightful business information to support data-driven decisions.
• Identify opportunities and implement improvements in business processes and resource allocation.
• Coordinate complex travel arrangements, pre-trip preparations, and expense reports.
• Collaborate with administrative teams to ensure consistent processes and compliance.
• Review and approve expense reports following established guidelines.
• Actively participate in recurring administrative meetings.
• Spearhead special projects and assignments as needed.

Must-Have Qualifications:

• 6+ years of experience in administrative roles, with 2+ years supporting executives or directors in a dynamic environment.
• Proven experience supporting global teams and navigating ambiguity.
• Demonstrated skills in budget management, event planning, calendaring, and business operations.
• Ability to anticipate needs, exercise independent judgment, and make sound decisions.
• Capacity to thrive under pressure and adapt quickly to changing priorities.
• Strong collaboration skills and a knack for building relationships across diverse teams.
• Impeccable discretion and professionalism in handling confidential information.
• Excellent organizational, analytical, and written communication skills.
• Proficiency in standard productivity software (email, word processing, spreadsheets, presentations, note-taking, collaboration platforms).

Nice-to-Have Qualifications:

• 4+ years in admin support, ideally with large tech company experience.
• Bachelor's degree.
• Recent experience at a large tech company (within last 7 years).
• Proven experience supporting both on-site and remote teams.
• Demonstrated proactive and resourceful approach to problem-solving.

The target hiring compensation range for this role is $28.29 to $31.44 an hour. Compensation is based on several factors including, but not limited to education, relevant work experience, relevant certifications, and location.

About Aquent Talent:

Aquent Talent connects the best talent in marketing, creative, and design with the world's biggest brands.

Our eligible talent get access to amazing benefits like subsidized health, vision, and dental plans, paid sick leave, and retirement plans with a match. More information on our awesome benefits!

Aquent is an equal-opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics. We're about creating an inclusive environment-one where different backgrounds, experiences, and perspectives are valued, and everyone can contribute, grow their careers, and thrive.

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