Contract Specialist

Job Title: Contract Specialist

Location: Orlando, FL (Onsite)

Employment Type: Full-Time

Work Status: Exempt

Reports To: Corporate Counsel

Company Overview

Acousti Engineering Company of Florida is a leader in commercial and residential drywall and acoustical ceiling construction. With 80 years of industry experience, we are known for our commitment to quality, safety, and innovation. We foster a collaborative and performance-driven environment where our employees grow and succeed.

Position Summary

We are seeking a detail-oriented and process-driven Contract Specialist to join our corporate Legal & Risk Department. This individual will be responsible for facilitating and maintaining the contract lifecycle for company agreements through Ironclad, our contract lifecycle management system, and assisting with contract processing and review, generally. The ideal candidate will support day-to-day contract activities, ensure compliance with company standards, and play a central role in contract organization and execution across multiple branches.

Key Responsibilities

• Collect and manage contracts, agreements, and supporting documents from various branches, obtaining input from other departments as needed, identifying missing documents and collaborating with submitting party to obtain same, and uploading documents in Ironclad and other databases, as needed.
• Tag clauses and metadata in Ironclad and other databases to optimize searchability and compliance tracking.
• Assist with onboarding subcontractors by verifying information including, but not limited to, insurance coverage, licenses, and business registrations.
• Facilitate and ensure operational workflows including drafting, issuing, obtaining signatures, and archiving documents for all company agreements, including, without limitation, non-disclosure agreements, change orders, customer contracts, vendor contracts, subcontracts, work orders, and any other agreements or documents to be reviewed, processed, or stored as needed by the company for its operations.
• Generate and run reports from Ironclad and other databases as requested to track contracting trends.
• Liaise with staff from multiple departments and locations who submit documents for legal review or agreement generation to gather information and resolve documentation issues.
• Serve as a first point of contact for questions and issues about use of Ironclad for all company users outside of the Legal & Risk Department and resolve issues with Ironclad support as necessary.
• Maintain an issue log and track frequency and downtime of the Ironclad platform.
• Assist with developing and implementing playbooks for contract reviews, non-disclosure agreements, vendor contracts, and other materials as needed by the company for its operations.
• Ensure use of the CLM system is in compliance with company policies.
• Prepare presentation materials, outlines, and summaries as requested based on contracts submitted, stored, or processed by the Legal & Risk Department.
• Collaborate within the Legal & Risk Department to draft contract addenda and modifications as needed.
• Participate in the development and implementation of standard processes and training materials for contract centralization.
• Support ongoing improvements to contract workflows and documentation accuracy.
• Maintain high levels of organization, confidentiality, and attention to detail across all contract-related activities as well as any information learned through your involvement with the Legal & Risk Department.
• Other duties as assigned.

Qualifications

• Strong reading comprehension and language skills.
• Highly organized and process oriented.
• Excellent written and verbal communication skills.
• Strong interpersonal skills and ability to work cross-functionally.
• Comfortable learning and using contract management tools (Ironclad experience is a plus but not required).
• Ability to work independently while recognizing when to seek guidance.

Preferred Qualifications

• Bachelor's degree in Business, Legal Studies, or related field preferred.
• Experience working in legal, compliance, or administrative contract roles is a plus.
• Familiarity with contract lifecycle management software or corporate legal workflows.
• Exposure to construction or subcontracting environments is beneficial.

What We're Looking For

We're open to candidates from a variety of educational and career backgrounds. Successful applicants will demonstrate strong attention to detail, critical thinking, and a desire to grow into the role. Recent graduates with relevant skills and a passion for structure and compliance are encouraged to apply.

Work Environment

• Full-time onsite role based in Orlando, FL.
• Expectation to support various branches as processes are centralized.
• Regular interaction with branch managers[AM1] , legal team members, and other departments.

Interview Process

• Stage 1: Initial screening with internal recruiter.
• Stage 2: Interview with Hiring Manager.
• Stage 3: Final interview with department leadership.
• Stage 4: Offer.

Why Join Acousti?

At Acousti, we offer more than just a job; we provide opportunities for growth and development in a collaborative, supportive environment. As a valued member of our team, you'll enjoy:

• Competitive Compensation: Based on experience, with opportunities for career progression.
• Comprehensive Benefits Package: Including health, dental, and vision plans.
• Retirement Savings: 401(k) program with company matching.
• Company-Paid Insurance: Life insurance and long-term disability coverage.
• Paid Time Off (PTO): Vacation, sick leave, and paid holidays.
• Supplemental Insurance Options: Additional health-related benefits.

Employee Perks

Acousti recognizes and appreciates the contributions of our employees, which is why we offer several perks to enhance your work-life balance and career development:

• Learning & Development: Access to training programs and career advancement opportunities, including tuition reimbursement.
• Company Events: Team-building activities and company-sponsored events to foster a strong, collaborative culture.
• Employee Referral Program: Earn rewards by referring your family and friends to join our team.
• Employee Assistance Program (EAP): Providing support for both personal and professional challenges.

This job description is not an exhaustive list of all functions that the employee may be required to perform, and the employee may be required to perform additional functions. Acousti Engineering reserves the right to revise the job description at any time and to assign additional duties and responsibilities as needed.

Employment with Acousti Engineering is at-will.

The employee must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations may be made to enable qualified individuals with disabilities to perform essential functions of their job, absent undue hardship.

Acousti Engineering is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, compensation inquiries, discussions or disclosures, gender identity and/or expression, status as a veteran, and basis of disability or any other federal, state or local protected class. (41 CFR * 60-1.4(a), 60-300.5(a) and 60-741.5(a))

[AM1]Just a thought that I was under the impression we are getting rid of this title. If so, we may want to start eliminating it every time we see mention of it.