New

Executive IT Administrative Assistant

TEKsystems
$55.00 - $65.00 / hr
life insurance, sick time, 401(k), retirement plan
United States, California, Santa Clara
Sep 10, 2025
Description Provide advanced administrative support to Vice President and other Divisional Vice Presidents as assigned. Core Job Responsibilities: Responsibilities include all administrative functions of the department: answering phones; calendar management; scheduling travel; managing correspondence; processing expense reports; meeting/event planning; creating or modifying business documents; preparing presentations from source materials and handling teleconferences. Operate professionally and accurately in a fast-paced, complex environment that has significant interactions with high level executives both within Abbott and in external organizations. Coordinate and maintain departmental files; as assigned; in compliance with corporate and government regulations. Follow purchasing and requisition procedures; Corporate Security and Privacy Rules; Corporate Branding Guidelines; and Copy Center procedures (if applicable). Order business cards and stationery. Use intermediate to advanced software skills to perform work assigned. Use and understand Microsoft Office Suite and other business-specific software; including the Corporate Travel Web site; and employee performance management systems (as applicable). Coordinate new employee office set-ups and onboarding. May train/coordinate work for new administrative assistants. Position Accountability / Scope: Intermediate to advanced knowledge and understanding of business processes and requirements. Frequently handles confidential or business-sensitive information. Data is typically employee-level or one-dimensional. Maintain and manage calendars, including meeting and travel scheduling and domestic and international travel arrangements. Proactively identifies and resolves scheduling conflicts. Primary point of contact for manager's schedule. Minimum Experience: 5+ years of executive administrative experience is required. Experience with Fortune 500 company is preferred. Operates with general instruction and some supervision. Intermediate to advanced knowledge of Microsoft Office Suite, Adobe Acrobat, Visio or OrgPlus, and Outlook. Pay and Benefits The pay range for this position is $55.00 - $65.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: * Medical, dental & vision * Critical Illness, Accident, and Hospital * 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available * Life Insurance (Voluntary Life & AD&D for the employee and dependents) * Short and long-term disability * Health Spending Account (HSA) * Transportation benefits * Employee Assistance Program * Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a hybrid position in Santa Clara,CA. Application Deadline This position is anticipated to close on Sep 16, 2025. h4>About TEKsystems: We're partners in transformation. We help clients activate ideas and solutions to take advantage of a new world of opportunity. We are a team of 80,000 strong, working with over 6,000 clients, including 80% of the Fortune 500, across North America, Europe and Asia. As an industry leader in Full-Stack Technology Services, Talent Services, and real-world application, we work with progressive leaders to drive change. That's the power of true partnership. TEKsystems is an Allegis Group company. The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. About TEKsystems and TEKsystems Global Services We're a leading provider of business and technology services. We accelerate business transformation for our customers. Our expertise in strategy, design, execution and operations unlocks business value through a range of solutions. We're a team of 80,000 strong, working with over 6,000 customers, including 80% of the Fortune 500 across North America, Europe and Asia, who partner with us for our scale, full-stack capabilities and speed. We're strategic thinkers, hands-on collaborators, helping customers capitalize on change and master the momentum of technology. We're building tomorrow by delivering business outcomes and making positive impacts in our global communities. TEKsystems and TEKsystems Global Services are Allegis Group companies. Learn more at TEKsystems.com. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.