Office Accounting Manager

• Supervise accounting functions such as payables and receivables at the office level.
• Respond to inquiries from staff, vendors, corporate or clients.
• Supervise office accounting (or similar) employees.

Duties may include:

General Accounting

• Company credit card program maintenance, reconciliation, and reporting

Accounts Payables

• New vendor maintenance
• Submit payables through vendor program (exflow)
• Credit applications, online vendor payments, review vendor statements, and provide coding assistance to managers
• Report asset invoices, inter-office charges, and invoices with no state sales tax
• Monitor Subconsultant payments ensuring that client payment has been received and applied

Risk Management

• Prepare Sub-consultant Agreements with negotiations
• Review all agreement requirements are met prior to release for use to managers
• Monitor COI renewal submittals and update systems as appropriate
• Submit documents to Subsidiary and Corp Accounting

Accounts Receivable

• Contact customers via phone and email to follow up on past-due invoices and secure payment arrangements.
• Investigate and resolve billing disputes, discrepancies, and customer inquiries related to accounts receivable.
• Maintain accurate records of collection efforts and customer interactions in the system.
• Generate and analyze AR aging reports to identify overdue accounts and prioritize collection efforts.
• Collaborate with internal teams to resolve outstanding balances.
• Process write-offs as needed per company policy.
• Provide regular updates to management on collection status, account risks, and progress toward collection goals.
• Adhere to company policies and legal requirements regarding debt collection practices.

Project Accounting

• SubK Invoice entry and upload to electronic files
• DOT Audit Packages - prepare and submit required forms and data (as needed)
• Update manual expenses into IVAN
• Post and import invoices
• Process the Subcontractor Report for Closing reports and document
• Misc project requirements
• W-9 requests to clients

Fleet (optional)

• New vehicle purchase processing, paperwork, decaling, prep for driver
• Vehicle Disposal prep for sale, documents, reporting to Corp Accounting
• Vehicle rentals
• Vehicle Maintenance tracking and analysis
• Windshield Claim reporting and follow up
• Fuel Card, Registration renewals, insurance, and recall management

General Support (optional)

• Notary Public services, if required
• Front Desk and other department support

Qualifications

• Bachelor's degree in accounting or an equivalent combination of education, certification, and related experience
• 5+ years of related experience
• If driving for, or on behalf of, any ECS subsidiary, a valid driver's license is required

Skills and Abilities

• Dependable, detail-oriented, and organized
• Ability to multi-task and meet deadlines
• Proficiency with computers and excel spreadsheets,
• Working knowledge of accounts payable and accounts receivable
• Fully trained in Microsoft Dynamics
• A team player with excellent oral and written communication skills
• Strong understanding of GL posting
• Understanding of ECS Corporate functions
• Understanding of ECS360