Admission Coordinator

We are seeking a highly organized and proactive Admissions Coordinator to join our Health Care Center team. In this critical role, you will manage the admissions process, maintain census targets, and serve as the primary liaison with hospital discharge planners and insurance providers. You'll also support nursing administration and assist with payroll, resident data entry, and overall coordination of services.

This position is ideal for someone with a background in healthcare administration, admissions coordination, or social work-especially if you have a strong understanding of Medicare and insurance processes.

• Manage and coordinate all aspects of the admissions process for short-term rehabilitation and long-term care residents.
• Gather and review medical records, VIS sheets, insurance information, and other required documentation.
• Serve as a public-facing representative, providing information to potential residents and families, and explaining services and requirements.
• Build and maintain relationships with hospital discharge planners, social workers, and referral sources.
• Verify Medicare and insurance eligibility for all admissions; ensure timely pre-authorizations and pharmacy screening.
• Monitor status of current residents who are hospitalized and coordinate their return.
• Ensure rooms are prepared and meet organizational standards prior to new admissions.
• Act as the primary liaison with Medicare Advantage and commercial plans, including benefit verification, case management communication, and contract coordination.
• Serve as payroll coordinator for the Health & Wellness Department, including Clinic and Health Care Center staff.
• Provide backup support for Payroll-Based Journal (PBJ) quarterly submissions.
• Maintain and update Plan-of-Care schedules and admission lists.
• Order office supplies monthly for Nursing Administration and Health Care Center teams.
• Distribute incoming mail to staff and residents.
• Input and update weekly census data in the resident register and disseminate accordingly.