Contract Services Coordinator

Milwaukee County oversees operations from our Airport, Behavioral Health, Child Support Enforcement, Combined Court Operations, Sheriffs Department, Community Reintegration Center, Human Services, Parks, Public Safety, Public Works, Fleet Operations, Transportation, and at the Zoo. Our departments are also dedicated to our Seniors in the Department on Aging, those with Disabilities, and Veterans Affairs. Our employees also remain committed to serve the cultural, human, recreational and social needs of the entire community.

Milwaukee County offers a wide variety of interesting jobs for people who want to make a difference in our community. Milwaukee County provides a competitive benefit package and is an Equal Opportunity Employer. If disability related accommodations are needed, please contact 414-278-3936. For submitted application inquiries please contact careers@milwaukeecountywi.gov. Please note: an online application must be submitted for consideration.

We are searching for Changemakers to come and join our team and discover our diverse and versatile community of independent spirits and unique talents, we are redefining the way you think about Milwaukee County!

Contract Services Coordinator

Behavioral Health Services

Salary Pay Range: $50,523.20 - $76,252.80

Closing Date: 9/25/2025 or upon receipt of the first 50 applications

Job Summary: Under direction of the Director of Contract Sourcing and Execution, Contract Manager, and Lead Contract Services Coordinator, the Contract Services Coordinator will coordinate development, planning, oversight, and tracking of human services contracts. This position will also assist contractors with program budgets and reporting requirements, monitor program expenditure reports, resolve reporting deficiencies, monitor compliance with grantor and purchaser requirements, conduct fiscal and program monitoring, provide technical assistance to subrecipients and subgrantees, and serve as liaison to provider agencies.

Essential Responsibilities:

• Develop and coordinate the execution of contract amendments, addenda, and revisions across departments for one or more service areas and monitor throughout the term.
• Coordinate and facilitate requirements and contract functions with risk management (including insurance), Office of Corporation Counsel, and Office of the Comptroller for contract related matters. Monitor Targeted Business Enterprise (TBE) participation goals and aid contractors in becoming TBE certified, monitor for compliance with B2Gnow and compliance with other county requirements.
• Compile, analyze, and summarize contractor reported data. Review and evaluate reports of program accomplishment or other program outcome measurement data. Develop, manage, and maintain department-wide contract, audit, compliance, and agencies' proposal master files.
• Monitor contractors' budgets and fiscal reports for timeliness, variances, completeness, and compliance. Conduct agency site audits and desk reviews. Assist program and department service areas in internal operational process evaluations, program audits, and special ad hoc investigations.
• Monitor for compliance with state, federal, county ordinances, and resolutions along with other administrative regulations.
• Provide technical assistance to BHS (Behavioral Health Services) contractors in the application and proposal process, budget development, contract and funder reporting requirements, completion billing reports, as well as federal and state Allowable Cost guidelines and other funder compliance requirements. Respond to questions and inquiries from contract agencies. Conduct training and public informational sessions.
• Develop and review the application and RFP/RFI (Request for Proposal/Request for Information) materials. Review and make recommendation regarding the proposal evaluation criteria. Coordinate and chair the proposal Review Panel process. Review and make recommendations on program planning documents.
• Serve as Contract Admin liaison to BHS Quality Management to enhance contract monitoring, performance-based contracting, and BHS grant analyst staff to aid in federal and state claims reporting of ARPA (American Rescue Plan Act) and/or other federal and state grant funded contracts.
• Perform all other duties as required.

Minimum Requirements:

• Must be a current resident of the State of Wisconsin.
• Possession of a Wisconsin Driver's License, able to be maintained throughout employment.
• An Associate Degree with six (6) years of experience in Contracting OR a Bachelor's Degree or higher in Human Services, Business Administration, Accounting, Auditing, or a related field.
• At least two (2) years of experience in Contract Procurement, Accounting, Auditing, Quality Management, Health and Human Services, or Project Management.
• Advanced knowledge of Microsoft Office computer software (e.g., Word, Excel, Power Point, and MS Access).

Preferred Qualifications:

• Knowledge of DHHS (Department of Health and Human Services) contracting databases.

NOTE: This ORIGINAL APPLICATION is open to qualified residents of the State of Wisconsin at the time of application. Candidates need to submit a full account of their training and experience (i.e., by submitting an up-to-date resume or by fully completing the application) during the application process and may also be asked to take additional written or performance tests as part of the selection process.

APPLICANTS MUST POSSESS MINIMUM QUALIFICATIONS AT TIME OF FILING APPLICATION

Milwaukee County is committed to fostering an equitable working environment, free from discrimination and harassment, on the basis of any characteristic protected by law. We prohibit any form of discrimination, harassment based on race, color, religion, sex, gender, gender identity or expression, sexual orientation, pregnancy, pregnancy related condition, national origin, age, disability, FMLA status, sexual orientation, military status, marital status, or any other category or status that is now or in the future protected by federal, state, and local law. We maintain a drug-free workplace and perform pre-employment substance abuse testing, background checks and pre-employment physicals subject to job requirements. If special accommodations are needed, please contact 414-278-3936.