Administrative Assistant - Combined Courts

Milwaukee County oversees operations from our Airport, Behavioral Health, Child Support Enforcement, Combined Court Operations, Sheriffs Department, Community Reintegration Center, Human Services, Parks, Public Safety, Public Works, Fleet Operations, Transportation, and at the Zoo. Our departments are also dedicated to our Seniors in the Department on Aging, those with Disabilities, and Veterans Affairs. Our employees also remain committed to serve the cultural, human, recreational and social needs of the entire community.

Milwaukee County offers a wide variety of interesting jobs for people who want to make a difference in our community. Milwaukee County provides a competitive benefit package and is an Equal Opportunity Employer. If disability related accommodations are needed, please contact 414-278-3936. For submitted application inquiries please contact careers@milwaukeecountywi.gov. Please note: an online application must be submitted for consideration.

We are searching for Changemakers to come and join our team and discover our diverse and versatile community of independent spirits and unique talents, we are redefining the way you think about Milwaukee County!

Administrative Assistant

Combined Courts Administration

Hourly Pay Rate: $19.88 $29.83

Closing Date: September 22, 2025 or upon receipt of the first 50 application submissions received

Job Summary: Provide high-level administrative support to management including Court Coordinators, Court Commissioners and/or Judiciary, by handling duties associated with department-wide administrative and programmatic support activities. Providing crucial front-line customer service in person and by phone, interpret and explain court procedures, practices, and policies as required. This is a high-level professional position that requires a high-level of confidential administrative support.

Essential Duties and Responsibilities:

• Schedule interpreters and video conferences to ensure appropriate action taken, troubleshoot and resolve issues with stakeholders, ensure reports are submitted, act as contact for case specific issues.
• Receptionist in a secured (or specialized) area for Program/Division Manager, Judiciary, Legal Counsel, Specialized Court Coordinators which includes answering the door, stakeholder and public questions related to various areas
• Filing, general office organization, maintains policy and procedure manuals, schedules meetings and maintains a master calendar, prepares reports as needed
• Appointment of counsel, case management to ensure appropriate action taken within statutory time, troubleshoot and resolve issues with stakeholders, ensure court reports are submitted, act as contact for case specific issues for partners
• Act as back-up for coordinator(s). Manage data entry for grant reporting,
• Other duties as assigned.

Minimum Education and Experience Required:

• High School Diploma or G.E.D equivalent
• Current resident of the State of Wisconsin
• Two (2) or more years of administrative/clerical experience preferably in a legal and/or court setting.
• Intermediate knowledge of all related computer and software applications, such as word processing and spreadsheets.

Knowledge, Skills, and Abilities: Knowledge of legal documents and their purpose with strong organizational skills. Intermediate knowledge and skilled in the use of personal computers and the ability to enter and retrieve information. Perform word processing duties, including the generation of correspondences, legal documents, data entry, and reports. Sound analytical skills and detail orientated with strong problem-solving skills to quickly access and determine client-based issues. Able to work independently with minimal supervision.

NOTE: This ORIGINAL APPLICATION is open to qualified residents of the State of Wisconsin at the time of application. Candidates need to submit a full account of their training and experience (i.e., by submitting an up-to-date resume or by fully completing the application) during the application process and may also be asked to take additional written or performance tests as part of the selection process.

APPLICANTS MUST POSSESS MINIMUM QUALIFICATIONS AT TIME OF FILING APPLICATION

Milwaukee County is committed to fostering an equitable working environment, free from discrimination and harassment, on the basis of any characteristic protected by law. We prohibit any form of discrimination, harassment based on race, color, religion, sex, gender, gender identity or expression, sexual orientation, pregnancy, pregnancy related condition, national origin, age, disability, FMLA status, sexual orientation, military status, marital status, or any other category or status that is now or in the future protected by federal, state, and local law. We maintain a drug-free workplace and perform pre-employment substance abuse testing, background checks and pre-employment physicals subject to job requirements. If special accommodations are needed, please contact 414-278-3936.