Office Manager

Become Part of Our Team

As an industry leader Balfour Beatty offers employees a comprehensive benefits package with competitive salaries and more including:

• Medical, Dental, Vision and Life Insurance
• Health Savings Account
• 401(k) with company match
• Flexible Spending Accounts (Dependent & Medical Reimbursement)
• Vacation Time
• Sick Time
• Holidays

Role and Responsibilities

General Administration

• Compose, type, and transmit routine correspondence.
• Prepare outgoing mail, make copies, and maintain office records.
• Order and maintain log of company apparel orders.
• Assist Technical Trainer with the completion of project / sales order training manuals

Customer & Vendor Liaison

• Greet scheduled visitors and escort them to the appropriate area or person.
• Coordinate and arrange meetings, including preparing agendas and reserving facilities.
• Provide administrative support to ensure positive interactions with customers and vendors.

Project & Bid Support

• Assist Project Managers, Engineers, Trainers, and Bid Coordinators.
• Schedule and coordinate project kick-off meetings.
• Compile manuals, scan test reports, and prepare documentation for submittals, warranties, and project close-out.

Human Resources/Employee Support

• Coordinate and manage new hire onboarding
• Ensure employees complete benefit enrollment within 30 days and respond to general benefit inquiries.
• Schedule and coordinate the Annual Wellness Screening.
• Ensure completion of annual compliance training for shop employees, including IT security resets as needed.
• Coordinate and track self-evaluations for annual performance reviews.

General Manager Support

• Arrange official travel through Concur Travel system.
• File and maintain expense reports.
• Provide insight on employee relations issues.
• Coordinate and execute all company functions.

Work with purchasing department on keeping stock of TPG supplies.

Other Duties

• Perform additional responsibilities as assigned to support the department and company needs.

Qualifications: Required

• High School Diploma, or equivalent
• Minimum of 2 years' related experience in Business Administration, or equivalent education, Exposure to Employee Relations Issues/HR Support.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)

Qualifications: Preferred

• Two years or greater in a front desk coordination role

Skills:

• Superior interpersonal, communication, problem-solving and organizational skills
• Ability to prioritize & multi-task
• Ability and willingness to work in a team environment
• Capable of working without supervision, self-starter

General Physical Demands & Safety Awareness:

• Balfour Beatty - Total Power Group is committed to excellent Environmental, Health & Safety (EH&S) performance as an integral part of its service and business activities. Employees should have experience with, use appropriately and encourage others to use Personal Protection Equipment (PPE) in the appropriate areas of our operation.
• For general manufacturing & warehousing areas with MEDIUM duty, employees should be able to exert or lift up to 50 lbs. of force occasionally and up to 10 lbs. of force frequently. Walking, bending, standing and sitting foreseen frequently.

For general office areas with LIGHT duty, employees should be able to exert or lift up to 25 lbs. of force occasionally and up to 5 lbs. of force frequently. Both standing and sitting foreseen frequently

Balfour Beatty US is an industry-leading provider of general contracting, at-risk construction management and design-build services for public and private sector clients across the nation. Performing heavy civil and vertical construction, our teams build the unique structures and infrastructure that play an important role in how people live, work, learn and play in our communities. Our teammates have an instinctive passion for innovating that is fueled by a relentless curiosity, a drive to employ lean practices and processes and the determination to find a better way. Through Zero Harm, we are challenging the construction industry's assumptions about safety. We believe that no level of harm should come to anyone as a result of our business.

Consistently ranked among the nation's largest building contractors by Engineering News-Record, our US business is a subsidiary of London-based Balfour Beatty plc (LSE: BBY).

Balfour Beatty is an equal opportunity employer that recognizes the value of a diverse workforce. All qualified individuals will receive consideration for employment without regard to race, color, age, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, genetic information, or any other criteria protected by federal, state or local law.