Human Resources Coordinator

• Assist in managing the recruiting process




• Ensure timely posting of open positions
• Oversee the advertisement of open positions in appropriate venues to attract a diverse candidate pool
• Assist candidates with the application process
• Review applicants daily and move along the application process
• Assist with the pre-screening and interviewing as needed working with the hiring managers to fill their needs
• Coordinate interviews with hiring managers and additional required management as required




• Coordinate pre-selection processes including:




• Conduct background and reference checks timely and follow up with managers with updates on status
• Conduct pre-employment drug screening
• Coordinate onboarding procedures when selection is made by hiring manager




• Manage the onboarding process and new hire paperwork including:




• Create offer letter and CA Wage Notices, and other required paperwork
• Ensure completion of all new hire paperwork and the creation of personnel files
• Ensure all I-9 documentation is properly recorded, filed, and updated in accordance with federal regulations
• Ensure proper employment eligibility on all new hires thru use of E-verify
• Process hire through data entry in HRIS system and Hilton Lobby
• Coordinate Hilton ID's, email/IT requests for specific positions
• Coordinate access to specific system functions with Dir. of HR and/or GM
• Coordinate uniform ordering including safety shoes as needed/required, parking pass, door key, locker, etc...
• Conduct Team Member back of the house tour
• Coordinate New Hire Orientation schedule and other required training including TIPS, CPR, ServSafe.




• Assist in managing Payroll




• Verify Timesheets and assist managers with exceptions
• Verify Time Off Requests
• Investigate Payroll Inquiries
• Assist with processing payroll
• Ensure checks are distributed




• Be familiar with SOPs as well as state and federal labor laws while ensuring all regulatory information is posted as required by law
• Maintain personnel files including electronic (HRIS system) and physical files, updating team member information as needed and filing of paperwork
• Ensure team member files and medical files contain required paperwork and are properly maintained and secured
• Assist in the planning and organization of team member activities (i.e. team member of the month, picnic, etc.)
• Ensure timely posting or sending of team member activities including birthday and anniversary announcements and monthly Blue Energy activities
• Oversee coordination of community outreach programs and activities/fundraisers as Blue Energy Community Champion
• Oversee preparation of training materials for team members including Hilton Brand training
• Act as the Safety Committee co-chair, attends monthly meetings and conducts meetings as necessary
• Assist with ordering safety shoes and other safety PPE's
• Assist with Worker's Compensation claims and leaves of absences
• Assist team members with general concerns referring them to the proper channels for assistance while maintaining confidentiality
• Assist and conduct investigations as needed
• Manage the group benefits process including:




• Meet with newly eligible team members and enrolling or waiving enrollment in benefit plans
• Terminate team members from plans with a qualifying life event or following termination of employment
• Assist with the annual open enrollment process and communication of changes in plans
• Assist in conducting benefit audits including look back eligibility new or continued




• Initiate/manage off-boarding processes including coordination of final checks, termination of IT systems access and Hilton ID, return of all company property, etc.
• Coordinate the publication of the daily newsletter
• Participate and support all other job functions in the Hotel as necessary
• Other tasks as assigned by the Director of Human Resources

• Ability to speak/communicate in English & Cantonese/Spanish is highly preferred
• Prior administrative or human resources experience preferred

• Medical
• Dental
• Vision
• 401K
• Toll Reimbursement

The Hilton San Francisco Airport Bayfront is an Equal Opportunity Employer. All qualified applicants and employees will receive consideration for employment without regards to race; color; sex; gender identity; sexual orientation; religious practices and observances; national origin; pregnancy, childbirth, or related medical conditions; status as a protected veteran or spouse/family member of a protected veteran; or disability. If you need accommodation for any part of the application process because of a medical condition or disability, please send an email to jayati.dasgupta@hiltonsfo.comor call (650) 373-4030 to let us know the nature of your request.