Administrative Clerk

There's never been a better time to join the shipbuilding industry. As demand for cutting-edge naval technology grows, General Dynamics Electric Boat is at the forefront-designing, building, and maintaining the most advanced submarines in the world. Our work is mission-critical, supporting the U.S. Navy and strengthening national security.

Role Overview

Reporting to the Managers of Quality Assurance, this position supports the entire Quality Assurance organization (D320/321/322) by managing critical departmental resources and handling all related administrative functions.

The role requires a self-starter with excellent communication skills, a positive attitude, a strong sense of teamwork, and dedication to making the process work. A high degree of professionalism is essential, along with the ability to communicate clearly and concisely, prioritize tasks, and manage multiple responsibilities effectively.

Key Responsibilities

Department manager (s) support
• Document typing
• Formatting and distribution (classified and unclassified, paper and electronic)
• Answering the phone
• Taking messages
• Coordinating vacation calendars
• Support of internal and external audits
• Coordinating travel
• Supply purchases
• Tracking inventory
• Taking and consolidating order information from various personnel
• Preparing and submitting orders
• Receiving and staging stock for various locations
• Managing corporate credit card
• Paying invoices
• Tracking overhead budget expenditures
• General office duties
• This position is computer driven. Individual must be capable of the mastery and use of various computer platforms including
• Word
• PowerPoint
• Excel
• Visio
• Project
• MRPII
• SPARS
• Various internet sites for materials ordering
• Responsible for repair tool program
• Sending out tools for repair
• Tracking tool status
• Maintaining the calibrated tools spreadsheet
• Planning and logistical support of Quality Assurance events and special projects, including but not limited to, certification events and audits.
• Management of departmental training needs, including assignment and registration
• Maintaining departmental records, including organizing, filing, and archiving
• Communicating department management delegation information and maintaining records
• Generating document copies and scans, and maintaining the Printer Area, including sufficient stock of consumables and tools
• Pick-up, sort and distribution of department mail
• Interface with various levels of management
• Cross-training of office functions will be expected to ensure full coverage of responsibilities
• Monitor NDT training using PQS and correspond with Supervision through written and oral communications regarding
• Employee qualifications
• Past due training requirements
• New training
• Track Jaeger Vision Tests
• Ensures vision tests are updated in CSOD
• Distributes NDT Quals due list to Supervisors
• Ensures completions are recorded correctly
• Prints/distributes or emails reports required for meetings to Supervisors and General Foremen. (Dispatch, agendas etc.)
• Support business systems data entry as needed (e.g. SAPIP, Delay Logs etc)
• Coordination of facility and IT needs related to major moves
• Distribute and track the return of various read and sign materials
• Maintain and update department records and files for hourly and salary personnel
• Communicate with security when asked for employee security information, DOD paperwork, briefings, etc.
• Coordinate shuttle requests and visit requests with security for traveling personnel
• Process disbursement vouchers for briefings, retirement luncheons, etc.
• Support RT Film archival
• Film organization and logging
• Government lot lists
• Long term storage archiving, retrieval requests and returns
• Film Cataloging

Required

• High School Diploma or GED
• 2-5 years of relevant Administrative experience
• 3+ years of experience with use of Microsoft Word, Excel, and Powerpoint
• Ability to come in as needed on all shifts and weekends to support critical events

Preferred

• Experience with Quality Assurance Department at Electric Boat
• Experience as a Cornerstone Administrator
• Experience as a Concur Administrator
• Understanding of Quality Assurance Audits and Certification Events
• Post-secondary education
• Construction or shipyard tooling, materials and PPE experience
• Experience tracking inventory and setting order points
• Ability to read and understand EB Policies and procedures
• Project Management or Logistic Coordination

• Excellent written and oral communications skills
• Highly organized
• Verbal and written communication skills
• Applicant must be willing to work in collaborative team environment
• Attention to detail
• Strong Interpersonal skills with staff
• Adaptability
• Teamwork

Why Join Us

• We offer a workplace where integrity, innovation, and excellence drive everything we do
• Competitive Pay & Benefits - Comprehensive healthcare, retirement plans, and tuition assistance
• Career Growth - Training, mentorship, and opportunities to advance within the company
• Stability & Expansion - We're growing, adding thousands of new jobs across our facilities
• Inclusive Culture - Employee Resource Groups and community engagement
• Impactful Work - Every role contributes directly to national defense and the U.S. Navy's mission