New

Senior Administrative Assistant

Bethel University
United States, Minnesota, St. Paul
Oct 08, 2025
Senior Administrative Assistant ID: 2025-2153 Category: Academic Affairs Type: FLSA Status: Exempt Benefit Eligible: Benefit Eligible Location: St. Paul, Minnesota Office Location: 3900 Job Summary Bethel University seeks a highly organized and proactive Senior Administrative Assistant to support the Dean of the College of Business and the Dean of the College of Arts, Science & Education. This pivotal role provides senior-level administrative support, ensuring smooth coordination, clear communication, and excellent service across two academic colleges. The successful candidate will demonstrate professionalism, discretion, attention to detail, and the ability to manage multiple priorities in a fast-paced academic environment. This position reports jointly to both Deans, with a dotted-line relationship to the Executive Administrative Assistant in the Office of the Provost. The starting salary range for this role is $45,000 to $55,000 annually, based on experience. Work Environment Full-time, 12-month position located on Bethel's Arden Hills, MN campus. Occasional evening or weekend work to support special events. Collaborative, service-oriented, and Christ-centered workplace culture. Responsibilities Executive and Administrative Support Manage complex calendars for both Deans, including meetings, events, and travel arrangements. Serve as a key point of contact for faculty, staff, students, and external partners. Draft, edit, and prepare professional correspondence, reports, presentations, and meeting materials. Coordinate meetings and committee work: prepare agendas, gather background materials, record and distribute minutes, and track follow-up actions. Handle sensitive and confidential information with integrity and discretion. Maintain organized systems for electronic and physical files, ensuring compliance with university policies and procedures. Budget, Purchasing, and Operational Support Support the preparation, tracking, and reconciliation of budgets for both colleges. Process invoices, reimbursements, and purchase orders accurately and in a timely manner. Partner with internal departments such as Finance, Human Resources, and Facilities to ensure operational needs are met. Event and Project Coordination Assist with the planning and execution of college events which may include meetings, donor events, and academic celebrations. Coordinate logistics such as space reservations, catering, A/V setup, and communications. Support special projects and initiatives led by the Deans, including data collection, research, or report preparation. Serve as a liaison between the two colleges, fostering collaboration and alignment across academic programs and administrative processes. Collaboration and Institutional Engagement Partner closely with the Executive Administrative Assistant to ensure consistency in administrative processes. Build positive working relationships with faculty, staff, and students across the university. Demonstrate a service-oriented mindset that reflects Bethel's Christ-centered mission and values. Mentor, train, and coordinate with administrative support staff or student assistants as assigned Required Skills Required Demonstrated ability to anticipate needs and take initiative to improve processes. Proven ability to manage multiple calendars and complex scheduling. Strong written and verbal communication skills with attention to tone and professionalism. Exceptional organizational and time management skills with the ability to prioritize effectively. High level of discretion and confidentiality in handling sensitive information. Proficiency with Microsoft Office Suite and familiarity with virtual meeting platforms (e.g., Zoom, Teams). Ability to handle competing priorities with efficiency and composure. Demonstrated flexibility, professional demeanor, and service orientation. Preferred Experience supporting academic leaders or senior administrators. Knowledge of university systems and processes, including budgeting, procurement, and faculty affairs. Experience with data management systems or enterprise software (e.g., Banner or similar). Experience Required Experience: 3+ years of administrative support Education Required Education: High School Diploma or Equivalent. Additional Information Travel: This position requires no travel. Work Environment: This job operates in a professional office environment. This role routinely uses standard office equipment such as desktop and/or laptop computers, photocopiers and smartphones. The work environment involves working for a suburban, Christian university in which all employees are expected to have a demonstrated commitment and personal relationship with Jesus Christ, a commitment to the mission and values of the University, and an agreement to abide by all University policies. Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to talk and hear. Specific vision abilities required by this job include close vision and ability to adjust focus. The job requires extended periods of sitting and traversing the Bethel Campus on a regular basis. Reasonable accommodations may be made to ensure people are able to perform the essential functions. The mental and physical requirements described here are representative of those that must be met by an individual to successfully perform the essential functions of this position. Expected Hours of Work: Typically, days and hours of work are Monday through Friday, with the expectation to work specific schedules and hours as identified and communicated by management. Occasional evening and weekend work may be required as job duties demand. This is a 40 hour per week, 12 months per year position. Benefits Bethel is committed to offering meaningful benefits to our employees including health insurance, retirement plans, and a generous time off package. Learn more about these offerings here. Learn more about our commitment to diversity in hiring . Bethel University is a leader in Christ-centered higher education with approximately 4,700 students from 50 states and 32 countries enrolled in undergraduate, graduate, seminary, and adult education programs. Based in St. Paul, Minnesota, Bethel offers bachelor's and advanced degrees in nearly 100 fields. Educationally excellent classroom-based and online programs equip graduates to make exceptional contributions in life-long service to God and the world. Bethel University's Christ-centered mission includes a commitment to equal educational opportunity and equal employment opportunity. Bethel does not unlawfully discriminate on the basis of race, color, creed, national origin, sex, marital status, disability, status with regard to public assistance, familial status, or age in its admissions, educational programs, or employment practices. #LI-Onsite To apply, visit https://staffcareers-bethel.icims.com/jobs/2153/senior-administrative-assistant/job?in_iframe=1 jeid-354fbc41219aa94a9f82523a61d00d00