Sr Event Planner, Meetings

Posting Date

General Purpose of the Job

We are seeking a highly organized and experienced Senior Meeting & Event Planner to join our team. The ideal candidate will bring strong project management expertise, advanced event planning skills, and the ability to independently lead significant portions of large-scale corporate events. This role requires taking on elevated ownership of complex event logistics and strategic initiatives. This position sits on the internal meetings & events team and will report to a Meetings & Events Manager.

Essential Duties & Responsibilities

• Serve as a key contributor to planning and executing DaVita's signature internal meetings and events, ensuring successful delivery and high-quality attendee experiences.
• Independently own projects from conception to completion, including planning, budgeting, execution, and post-event wrap-up.
• Collaborate with DaVita senior leaders to bring event concepts to life, aligning with business objectives and goals.
• High degree of cross-collaboration and attention to detail required for all responsibilities.

Responsibilities include but are not limited to:

• Manage RFP process and contract negotiations for destination management companies, production companies, transportation companies, and other miscellaneous vendors
• Build & manage on-line registration sites and communications in Cvent
• Manage event logistics including but not limited to: rooming lists, F&B, BEOs, AV, schedules, presenters, transportation, event material shipping, etc.
• Initiate development of project plan(s) for individual areas of ownership with minimal oversight
• Effectively interface with a diverse group of internal and external personnel including senior management, stakeholders, etc.
• Provide onsite leadership for assigned event components, ensuring service excellence and a seamless attendee experience.
• Assist with budget tracking, invoice processing, and reconciliation of event expenses.
• Anticipate challenges and propose solutions proactively
• Develop service recovery plans for events and ensure improvement goals are achieved or exceeded
• Collaborate with manager to align event execution with strategic goals.
• Other Duties as Assigned

Education and Requirements

• Must live in the Denver, CO area, hybrid work environment.
• Bachelor's degree preferred.
• Minimum of (3) to (4) years of event planning/coordination experience required, with experience managing multiple, large-scale events.
• Experience with registration software required; Cvent experience strongly preferred.
• Proven ability to independently lead event workstreams from planning through reconciliation.
• Strong vendor management and contract negotiation experience.
• Ability to perform in a fast-paced, continuously evolving environment and collaborate in a team setting.
• Exceptional attention to detail, organization, and communication skills.
• Proficiency in MS Office suite including Word, Excel, PowerPoint, Outlook, and Teams.

Certificates, Licenses, and Registrations

• Certified Meeting Professional (CMP) Accreditation a plus, but not required.

Travel and Time Requirements

• Travel required, approximately 10%.
• Weekend work may be required when onsite at events

Additional Requirements

Language Skills: Fluent in the written and verbal skills necessary to successfully perform the essential functions, duties, and responsibilities of the position.

ADA/Reasonable Accommodations: DaVita provides reasonable accommodations to enable otherwise qualified individuals with disabilities to perform the essential Physical and/or Mental functions of a position.

Work Environment: Level III - Moderate noise (e.g., business office with computers or printers, light traffic). No required tasks involve greater exposure to blood, body fluids or tissues than would be encountered by a visitor. The normal work routine involves no exposure to blood, body fluids or other hazardous conditions.

Visual: Vision adequate to perform the essential duties/responsibilities of position.

May be required to demonstrate the ability to differentiate colors on a test strip.

Physical Demands: Physical requirements can vary. These must be reviewed with management. However, in general, the position requires the following activities:

• Ability to lift minimum of 40 lbs unassisted and able to stand, sit, stoop, walk, stretch, reach, and use full range of body motions.
• Ability to be on feet and moving consistently while onsite at events

• Manual dexterity as required for specific equipment and ability to use computer keyboard and peripherals.

What We'll Provide:

More than just pay, our DaVita Rewards package connects teammates to what matters most. Teammates are eligible to begin receiving benefits on the first day of the month following or coinciding with one month of continuous employment. Below are some of our benefit offerings.

• Comprehensive benefits:Medical, dental, vision, 401(k) match, paid time off, PTO cash out
• Support for you and your family:Family resources, EAP counseling sessions, accessHeadspace , backup child and elder care, maternity/paternity leave and more
• Professional development programs:DaVita offers a variety of programs to help strong performers grow within their career and also offers on-demand virtual leadership and development courses through DaVita's online training platform StarLearning.

At DaVita, we strive to be a community first and a company second. We want all teammates to experience DaVita as "a place where I belong." Our goal is to embed belonging into everything we do in our Village, so that it becomes part of who we are. We are proud to be an equal opportunity workplace and comply with state and federal affirmative action requirements. Individuals are recruited, hired, assigned and promoted without regard to race, national origin, religion, age, color, sex, sexual orientation, gender identity, disability, protected veteran status, or any other protected characteristic.

This position will be open for a minimum of three days.

Compensation for the role will depend on a number of factors, including a candidate's qualifications, skills, competencies and experience. DaVita offers a competitive total rewards package, which includes a 401k match, healthcare coverage and a broad range of other benefits. Learn more at https://careers.davita.com/benefits

Colorado Residents: Please do not respond to any questions in this initial application that may seek age-identifying information such as age, date of birth, or dates of school attendance or graduation. You may also redact this information from any materials you submit during the application process. You will not be penalized for redacting or removing this information.