Program Coordinator

Aquent is proud to partner with a leading global technology and research organization that is at the forefront of innovation, driving breakthroughs that shape the future. This company is deeply committed to fostering talent and accelerating research, believing that the next generation of innovators is key to solving the world's most complex challenges. Join a team dedicated to excellence and making a tangible impact on cutting-edge research and talent development initiatives.

Are you a highly organized and proactive individual with a passion for driving impactful programs? We are seeking a dynamic professional to step into a pivotal role, where you will be instrumental in shaping the future of talent within a groundbreaking research environment. This isn't just a coordination role; it's an opportunity to be at the heart of a critical talent and research strategy, directly contributing to the success of emerging researchers and accelerating scientific discovery. Your meticulous execution and strategic coordination will ensure seamless operations, empowering brilliant minds and advancing the company's mission to push the boundaries of knowledge.

In this role, you will be the operational backbone of a central talent development initiative, ensuring its smooth execution and operational excellence. You will play a crucial part in connecting promising student researchers with world-class opportunities, working closely with program managers, staffing teams, and various internal stakeholders. Your efforts will directly facilitate a positive and impactful experience for students and their host teams, driving forward critical research breakthroughs.

**What You'll Do:**

* **Program Coordination & Stakeholder Partnership:** Serve as the central point of contact for daily operational inquiries, fostering strong partnerships with internal cross-functional teams and coordinating with staffing partners to streamline hiring and onboarding processes.

* **Operational Excellence & Process Management:** Administer internal program management platforms, oversee workflows for participant agreements, and support the approval and tracking of projects and candidates. You'll also identify opportunities for process improvements and drive their implementation.

* **Strategic Communications & Support:** Execute the program's communication strategy by updating internal knowledge bases, notifying stakeholders of key deadlines, and preparing program-wide announcements and recruitment materials.

* **Continuous Improvement & Feedback:** Collect feedback post-program implementation, ensure documentation is current, and facilitate discussions with cross-project stakeholders to drive continuous improvement.

* **Relationship Management:** Build rapport and credibility with stakeholders, manage expectations, and provide input to help teams achieve their project goals.

* **Risk Management:** Participate in identifying, assessing, and monitoring program risks, tracking their evolution and potential impact on objectives.

* **Goal Setting & Roadmapping:** Contribute to the development and refinement of program objectives and key results (OKRs), and support the creation of project roadmaps to manage expectations and coordinate resources.

* **Data-Driven Insights:** Identify, collect, and track key program metrics, leveraging data analysis to draw interpretable insights and provide strategic recommendations to stakeholders at various levels.

**Must-Have Qualifications:**

* Bachelor's degree or equivalent practical experience.

* 2+ years of experience in a program coordination, project management, or administrative support role.

* Proficiency in spreadsheet software (e.g., Google Sheets or Microsoft Excel).

* Exceptional organizational skills and a proven ability to manage multiple tasks and deadlines simultaneously.

* Clear, concise, and effective written and verbal communication skills.

* Demonstrated experience working collaboratively with diverse stakeholders in a fast-paced environment.

* Prior experience in a leadership capacity, guiding or mentoring others.

* Strong knowledge of program management principles.

* Adept at networking and building professional relationships.

* Proficiency in data analysis and synthesis to inform decision-making.

* Excellent client and partner management skills, with a consultative approach.

* Ability to manage meetings effectively and identify opportunities for improvement.

* Understanding of risk management principles and resource allocation.

* Strong business acumen and storytelling abilities to convey complex information.

**Nice-to-Have Qualifications:**

* Experience communicating decisions directly with senior leadership teams.

* Familiarity with internal program management platforms.

* Experience with program management methodologies, advanced analytical models, and data tooling.

* Familiarity with working in a large, matrixed organization, particularly within a technology or research-focused environment.

* A genuine interest in academic collaborations, talent acquisition, or early-career program management.

* Demonstrated ability to work independently and proactively take initiative on assigned tasks.

**About Aquent Talent:**

Aquent Talent connects the best talent in marketing, creative, and design with the world's biggest brands.

Our eligible talent get access to amazing benefits like subsidized health, vision, and dental plans, paid sick leave, and retirement plans with a match. More information on our awesome benefits!

Aquent is an equal-opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics. We're about creating an inclusive environment-one where different backgrounds, experiences, and perspectives are valued, and everyone can contribute, grow their careers, and thrive.