Administrative Coordinator TTU

Lubbock

42615BR

Compliance

Position Description

Performs support and coordinative work in direct support of an administrative team of a specific administrative office or department. Coordinates and assists with functions such as planning, researching, budgeting and program implementation and evaluation. Performs responsible and complex office support duties, thus relieving the administrator of these duties. Work is performed under administrative supervision.

About the University

Established in 1923, Texas Tech University is a Carnegie R1 (very high research activity) Doctoral/Research-Extensive, Hispanic Serving, and state-assisted institution. Located on a beautiful 1,850-acre campus in Lubbock, a city in West Texas with a growing metropolitan-area population of over 300,000, the university enrolls over 40,000 students with 33,000 undergraduate and 7,000 graduate students. As the primary research institution in the western two-thirds of the state, Texas Tech University is home to 10 colleges, the Schools of Law and Veterinary Medicine, and the Graduate School. The flagship of the Texas Tech University System, Texas Tech is dedicated to student success by preparing learners to be ethical leaders for a diverse and globally competitive workforce. It is committed to enhancing the cultural and economic development of the state, nation, and world.
About Lubbock:Referred to as the "Hub City" because it serves as the educational, cultural, economic, and health care hub of the South Plains region, Lubbock boasts a diverse population and a strong connection to community, history, and land. With a mild climate, highly rated public schools, and a low cost of living, Lubbock is a family-friendly community that is ranked as one of the best places to live in Texas. Lubbock is home to a celebrated and ever-evolving music scene, a vibrant arts community, and is within driving distance of Dallas, Austin, Santa Fe, and other major metropolitan cities. Lubbock's Convention & Visitors Bureau provides a comprehensive overview of the Lubbock community and its resources, programs, events, and histories.

Major/Essential Functions

• First line of communication with visitors in-person and on the phone.
• Receive incident reports from campus partners including TTPD, Office of Student Conduct, etc. Assist with walk-in visitors as needed.
• Budget/Finance: Manage supply orders and standard purchasing through TechBuy. Reconcile PCard; Department Budget
• Submit work orders and communicate departmental needs/requests to other campus departments/outside vendors as needed. Process departmental travel (pre-approvals, travel advances and expense reports).
• HR functions: Assist in position management/onboarding processes for new staff in conjunction with hiring manager (job positing, ePAF creation, door/building access, etc).
• Assist office staff with case management database, Maxient. Assist with facilitating weekly staff meetings. Keep minutes and documentation of all Compliance Meetings. Assist in maintaining a wide variety of complex and/or confidential records and files.
• Draft written correspondence, arrange conference calls, schedule meetings, answer calls, and manage multiple calendars.
• Assist with pregnancy and parenting students' registration.
• Support office staff with other administrative duties as needed.

Knowledge, Skills, and Abilities

Ability to work independently; to effectively communicate with supervisors, peers, and other departments in person, on the phone, and through email; to organize, coordinate, and prioritize tasks for multiple staff members. Knowledge of administrative and clerical procedures and systems. Microsoft Office skills include advanced knowledge in excel, word, and PowerPoint. Ability to write professional business correspondence such as memos, letters, emails, and policies. Ability to clearly communicate information, ideas, and directions both orally and in writing. Ability to work with internal and external departments to coordinate meetings and activities.

Required Qualifications

Bachelor's degree in job related field plus one year responsible experience. Additional specific job related experience may substitute for required education on a year for year basis.

Preferred Qualifications

• Experience in Texas Tech University processing systems (TechBUY, Raiderlink, Banner, Raider Success Hub, Maxient, etc).
• Knowledge of Texas Tech University's campus.

Safety Information

Adherence to robust safety practices and compliance with all applicable health and safety regulations are responsibilities of all TTU employees.

Does this position work in a research laboratory?

No

Required Attachments

Cover Letter, Resume / CV

Job Type

Full Time

Pay Basis

Hourly

Job Family

Organizational Administration

Job Sub Family

Administrative Operations

Hourly Pay Range

$19.47 - $25.29 - $31.15

Pay Statement

Compensation is commensurate upon the qualifications of the individual selected and budgetary guidelines of the hiring department, as well as the institutional pay plan.

Travel Required

None

Shift

Day

Grant Funded?

No

EEO Statement

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability, genetic information or status as a protected veteran.