Executive Assistant to the President/CEO

Executive Assistant to the President

woodcons.com

Location: Annapolis Junction, Maryland, USA

Job Type: Full-Time

Shift: Day

Telework: None

Salary Range: **$65,000 to $100,000 per year

** Starting salary is based on minimum education and years of experience and increases based on education and/or experience.

WOOD Federal Solutions, Inc. is seeking a highly organized, proactive, and discreet Executive Assistant to support the President/CEO. This role is critical to ensuring the smooth operation of executive-level activities and requires exceptional administrative skills, sound judgment, and the ability to manage multiple priorities with professionalism and confidentiality.

Application Process: Interested candidates should submit their resume detailing their qualifications and experience.

Security Clearance Requirements:

This position requires all candidates to be U.S. Citizens.

Provide high-level administrative support to the President/CEO, including calendar management, meeting coordination, and travel arrangements.
• Serve as a gatekeeper and liaison between the CEO and internal/external stakeholders.
• Prepare and edit correspondence, reports, presentations, and other documents.
• Track and follow up on action items, deadlines, and priorities across departments.
• Manage confidential information with discretion and integrity.
• Coordinate logistics for board meetings, executive briefings, and strategic sessions.
• Assist with special projects, including internal communications, audits, and R&D initiatives.
• Maintain organized records and filing systems (digital and physical).
• Support the CEO's engagement with clients, partners, and government agencies.
• Anticipate needs and proactively resolve scheduling or operational conflicts.
• Represent the CEO's office with professionalism and tact.

Required Education & Experience:

• Bachelor's degree in Business Administration, Communications, or related field preferred.
• Minimum of 5 years of experience supporting C-level executives, preferably in government contracting or professional services.
• Exceptional organizational, communication, and time management skills.
• Proficiency in Microsoft 365 (Outlook, Teams, Word, Excel, PowerPoint) and collaboration tools.
• Ability to handle sensitive information with confidentiality and discretion.
• Strong writing and editing skills.
• Proven ability to work independently and manage competing priorities.
• Professional demeanor and ability to interact with senior leadership and external stakeholders.

Preferred Qualifications

• Experience supporting executives in a federal contracting environment.
• Familiarity with ISO audit preparation, security protocols, and internal R&D coordination.
• Ability to adapt quickly and thrive in a dynamic, fast-paced environment.

Fringe Benefits:

• Health Insurance: Comprehensive medical, dental, and vision plans.
• Retirement Plan: 401(k) with company match.
• Paid Time Off: Generous PTO policy including vacation, sick leave, and holidays.
• Professional Development: Opportunities for training, certifications, and career advancement.
• Work-Life Balance: Flexible work schedules and remote work options.
• Wellness Programs: Employee assistance programs, wellness initiatives, and gym membership discounts.

Why Join Us?

• Impactful Work: Contribute to critical government projects that make a real difference.

• Career Growth: Take advantage of professional development opportunities and career advancement. As a vital part of impactful projects, you will have the chance to drive innovation and shape the future of government systems engineering.

• Supportive Environment: Work in a collaborative and flexible environment that values work-life balance. Join a team of top-tier professionals and engage in dynamic, cross-functional collaboration. Your strategic mindset and proactive approach will be highly valued and supported.

• Competitive Compensation: Enjoy a competitive salary and comprehensive benefits package. We recognize and reward your expertise and dedication to excellence.

WOOD is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.