Grants & Contracts Administrator - Pre-Award, Arts & Sciences (Remote Eligible)

The College and Graduate School of Arts and Sciences is seeking a Pre-Award Grants & Contracts Administrator OR Grants & Contracts Specialist to join the College's research administration team. The College and Graduate School of Arts and Sciences is the largest of UVA's ten schools and the research administration team provides comprehensive pre-award services to all academic departments within the College. This position will manage all pre-award processes for internal and external proposals including proposals for federal, foundation, and private grants. This position is eligible for hybrid and/or remote work.

Responsibilities:

• In consultation with the Principal Investigator, manage grant proposal submissions from concept development through upload and submission of final proposal documents,
• Serve as a technical resource to faculty and staff to interpret notices of funding opportunities and sponsor rules and regulations,
• Ensure proposal content is compliant with sponsor terms and conditions, and UVA policies,
• Develop proposal budgets, budget justifications, and other proposal- related content in collaboration with Principal Investigators,
• Ensure accuracy and compliance of proposed sub award packages
• Contact sponsors for clarification on policies, requirements, and procedures for grant proposal preparation and submission,
• Assist with preparation of letters of intent and other pre-proposal documents,
• Assist with preparation and submission of files in response to post-proposal sponsor requests such as Just in Time requests
• Maintain all documentation related to proposal development and submission,
• Participate in proposal process improvement activities led by the research administration team,
• Other duties as assigned.

Additional Skills:

• Ability to adapt and work independently with a focus on problem solving and customer service,
• Demonstrated ability to clearly communicate with internal and external audiences as it relates to sponsored projects research.

To learn more about Research Administration within the College of Arts & Sciences, please visit https://as.virginia.edu/arts-sciences-research.

Minimum Requirements

Specialist:

Education: Associate's degree.
Experience: At least two years of relevantexperience. A combination of education and relevant experience may be considered in lieu of a degree.

Administrator:

Education: Bachelor's degree.
Experience: At least three years of relevantexperience. A combination of education and relevant experience may be considered in lieu of a degree.

Physical Demands: This is primarily a sedentary job involving extensive use of desktop computers. The job does occasionally require traveling some distance to attend meetings, and programs.

Preferred Qualifications

Experience: Grants and Contracts experience.

Licensure: Certified Research Administrator (CRA) certification

This is an exempt-level, benefited position. Learn more about UVA benefits.This position is located in Charlottesville, VA, and provides an option to work on-site, hybrid, or fully remote, following the University's remote work guidelines. To learn more about UVA and in the Charlottesville area, visit UVA Life and Embark CVA.

Application review will begin after November 24. The anticipated start date for this position is January 5, 2026, with an anticipated salary range of $65,000-$80,000 annually, commensurate with qualifications and experience.

This position will not consider candidates who require immigration sponsorship at this time.

How to Apply

Please apply online, by searching for requisition number R0078227. Complete an application with the following documents:

• Resume

• Cover Letter

Upload all materials into the resume submission field. You can submit multiple documents into this one field or combine them into one PDF. Applications without all required documents will not receive full consideration.

Reference checks will be completed by UVA's third-party partner, SkillSurvey, during the final phase of the interview. Five references will be requested, with at least three responses required.

For information regarding the position or the application process, please contact Lyndsay Thaxton at enn9zv@virginia.edu.

The University of Virginia is an equal opportunity employer. All interested persons are encouraged to apply, including veterans and individuals with disabilities. Click here to read more about UVA's commitment to non-discrimination and equal opportunity employment.