New

Veterinary Hospital Administrative Support Specialist

North Carolina State University

$ 34,602 - $ 58,870

life insurance, flexible benefit account, paid time off

United States, North Carolina, Raleigh

Dec 13, 2025

Job Posting Information

Posting Number	PG194787SP
Internal Recruitment	No
Working Title	Veterinary Hospital Administrative Support Specialist
Anticipated Hiring Range	$43,000 - $46,600
Work Schedule	Monday - Friday 8:00 a.m. - 5:00 p.m. with occasional overtime.
Job Location	Raleigh, NC
Department	CVM Teaching Hospital
About the Department	The NC State Veterinary Hospital (VH), established in 1983, is one of the highest rated veterinary academic medical centers in the country, serving communities throughout North Carolina as well as many other states. The hospital staffs over twenty clinical services with board certified specialists that are nationally and even internationally renowned, ensuring the VH is on the cutting edge of veterinary medicine. Patients benefit from the combined expertise of multiple specialists utilizing a team approach to patient health care. Each year, nearly 35,000 patients are treated in the VH. The VH provides compassionate care, state of the art specialty health care, expert clinical instruction for 4th year veterinary students from College of Veterinary Medicine, and ongoing investigation of innovative techniques and procedures to further advance the field of veterinary medicine.
Wolfpack Perks and Benefits	As a Pack member, you belong here, and can enjoy exclusive perks designed to enhance your personal and professional well-being. As you consider this opportunity, we encourage you to review our Employee Value Proposition and learn more about what makes NC State the best place to learn and work for everyone. What we offer: Medical, Dental, and Vision Flexible Spending Account Retirement Programs Disability Plans Life Insurance Accident Plan Paid Time Off and Other Leave Programs 12 Holidays Each Year Tuition and Academic Assistance And so much more! Attain Work-life balance with our Childcare benefits, Wellness & Recreation Membership, and Wellness Programs that aim to build a thriving wolfpack community. Disclaimer: Perks and Benefit eligibility is based on Part-Time or Full-Time Employment status. Eligibility and Employer Sponsored Plans can be found within each of the links offered.
Essential Job Duties	We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to provide critical administrative support to the Director of Small Animal Clinical Services. The ideal candidate possesses exemplary communication skills and a strong sense of initiative. Key Responsibilities (Concise Summary) Executive Calendar Management: Independently manage the Director's complex schedule, prioritizing meeting requests, minimizing conflicts, and ensuring efficient time usage. Recruitment Coordination: Manage the administrative aspects of recruitment, including scheduling interviews, preparing candidate packets (logistics, times), and completing reference checks. Administrative Oversight & Policy: Oversee all administrative facets of monthly Service Chief meetings (agenda prep, minutes, policy updates). Ensure administrative Standard Operating Procedures (SOPs) are current. Draft professional correspondence and edit all documents for grammar, clarity, and accuracy. Operational Support: Assist with minor hospital duties (supply ordering, maintenance calendar) and ensure all official paperwork/write-offs are accurate and complete prior to Director review. Complaint Resolution Support: Pull necessary documentation (medical records, logs, bills) to assist in handling clinician/rDVM complaints. Qualifications: Exceptional organizational skills and attention to detail. Exemplary verbal and written communication skills. Demonstrated initiative and proven ability to manage complex executive calendars and priorities independently.
Other Responsibilities	General office support duties such as general correspondence, faxes, and mail; compose, type, and proofread letters and memos as required using departmental guidelines; update departmental phone listing as needed.

Qualifications

Minimum Experience/Education	High School Diploma or equivalency and one year of related office experience; or equivalent combination of training and experience.
Preferred Qualifications	Institutional Compliance: Strong working knowledge of academic/hospital policies and compliance requirements. Executive Support: Proven experience providing high-level administrative support to senior leadership. Project Coordination: Demonstrated skill in managing and driving complex projects (e.g, recruitment, documentation). Operational Detail: Exceptional detail-orientation for precise operational tasks, paperwork, and logistics. Effective Communication: Excellent collaboration and professional communication skills across organizational levels.
Required License or Certification	N/A
Valid NC Driver's License required	No
Commercial Driver's License Required?	No

Recruitment Dates and Special Instructions

Job Open Date	12/12/2025
Earliest Close Date---- (Positions will be posted until 5:00 PM ET on this date. Positions remaining posted after this date are still accepting applications but may close at any time.)	12/19/2025
Notice to Applicants	Please note that the work history on your resume must also be included in your application.
Special Instructions	In addition to a fully completed application, please submit a resume and the contact information for at least 3 professional references. You may also submit an optional cover letter.

Position Details

Position Number	00108857
Position Type	SHRA
Position Classification Band Title	Administrative Support Specialist
Position Classification Band Level	Journey
Position Classification Salary Range	$ 34,602 - $ 58,870
Salary Grade Equivalency	NC09
Alternate Option	If no applicants apply who meet the required competency level and training & experience requirements, then management may consider other applicants. Salary would be determined based on competencies, equity, budget, and market considerations.
Full Time Equivalent (FTE) (1.0 = 40 hours/week)	1.00
Appointment	12 Month Recurring
Mandatory Designation - Adverse Weather	Mandatory - Adverse Weather
Mandatory Designation - Emergency Events	Mandatory - Medical Emergencies
Time Limited Position	No
Time-Limited Appointment Length (if applicable)
Department Id	192001 - CVM Teaching Hospital
EEO	NC State University is an equal opportunity employer. All qualified applicants will receive equal opportunities for employment without regard to age, color, disability, gender identity, genetic information, national origin, race, religion, sex (including pregnancy), sexual orientation, and veteran status. The University encourages all qualified applicants, including protected veterans and individuals with disabilities, to apply. Individuals with disabilities requiring disability-related accommodations in the application and interview process are welcome to contact 919-513-0574 to speak with a representative of the Office of Equal Opportunity. If you have general questions about the application process, you may contact Human Resources at (919) 515-2135 or workatncstate@ncsu.edu. Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit. NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.