Executive Administrative Partner

This role provides high-level executive support through proactive calendar management, meeting coordination, and travel arrangements, while serving as a trusted gatekeeper and decision-maker. It involves overseeing expense reports, educating executives on policies, and ensuring confidentiality across global operations. The position requires strong leadership, communication, and organizational skills, with a focus on event planning, presentation preparation, and mentoring administrative staff. Success in this role demands initiative, attention to detail, and the ability to thrive in a fast-paced, dynamic environment.

JOB RESPONSIBILITIES:

• Responsible for pro-active calendar management / gatekeeper coordinating internal/external meetings

• Attend executive staff meetings, including tracking actions, following up

• Assist with org specific projects paying high attention to detail on event planning workshops, team events, etc.

• High degree of initiative and ability to anticipate needs

• Ability to practice best judgement when making decisions on behalf of executive

• Arrange multi-leg international and domestic travel

  • Pro-active tracking of all flight and ground transportation

• Complete understanding of company policies and tools

  • Educate executives on policy and new procedures (spend limits, city caps)

• Review/approve expense reports on behalf of executive

• Process expense reports and reconcile against statements

• Understanding of organizational structure

• Ability to work across GEO's

• Maintains confidentiality of all sensitive or proprietary information

• Generate and format presentations

• Assists extended team members with administrative duties as needed

• Provide mentorship to admin assistants in support center

Basic Qualifications:

• Associates Degree or combined 3+ years of experience supporting executives in a corporate environment

• Proficient in MS Office 365 Suite

• Ability to work independently in a fast-paced environment with professionalism and tact

• Excellent communication and interpersonal skills and the ability to collaborate effectively with others

• Strong leadership skills

• Positive, can-do attitude willing to help team and peers

• Ability to prioritize effectively and take ownership of responsibilities

• Strong attention to detail demonstrating accuracy and thoroughness of work

• Flexibility to accommodate an ever changing, global environment with strong analytical skills to find solutions