New

Administrative Assistant

Rutgers University

life insurance, employee discount

United States, New Jersey, New Brunswick

Dec 24, 2025

Position Details

Position Information

Recruitment/Posting Title	Administrative Assistant
Job Category	URA-AFT Administrative
Department	SAS EOF
Overview	The School of Arts and Sciences ( SAS) at Rutgers University is the largest academic unit of the University and is comprised of 41 academic departments spanning humanities, social, physical and life sciences and over 100 different majors, plus programs, centers, bureaus and institutes. SAS has a membership of over 2,000 permanent and temporary faculty (instructional and research), teaching and graduate assistants, part-time lecturers, and post-doctoral appointees, and over 500 administrative staff. Arts and Sciences delivers a wide array of services in support of the teaching, research, and service missions of the School. We are committed to providing academic departments, programs, and centers in the School of Arts and Sciences with reliable and trusted service, clear policies and procedures, innovative technologies, and a commitment to administrative excellence and efficiency. Located in New Jersey, Rutgers University is a premiere, Research 1, public land grant institution that reflects the broad spectrum of backgrounds in the state. The School of Arts and Sciences, the largest and most comprehensive school at Rutgers University, is especially interested in candidates who can advance the goals and values expressed in the SAS Strategic Plan. Applicants are encouraged to include in their cover letter information about how they will further our mission of excellence.
Posting Summary	Rutgers, The State University of New Jersey, is seeking a Administrative Assistant for the Educational Opportunity Fund ( EOF) program within the School of Arts and Sciences. The Administrative Assistant provides high level administrative support to the EOF Program and the leadership team. This position reports to the Senior Department Administrator Supervisor, the Administrative Assistant works independently with minimal supervision, within established work parameters, with few direct instructions. Among the key duties of this position are the following: Processes various administrative documents and internal and state databases. Assists with department wide-events, programs, marketing, and staff trainings. Provides support to students, faculty, and staff that need assistance with program wide information. Performs various tasks related to procurement, HR, and financial transactions. Creates routine informational materials. Arranges meetings and associated logistics, provide information, greet, and direct visitors to proper destinations, organize schedules, make appointments and reservations, maintain records and files, prepare supply orders. Monitors daily staff attendance, supervises work study students and student colleagues. Carries out routine and non-routine tasks with occasional review of work outputs by supervisor. Performs professional work that requires knowledge of general administrative/office management principles and practices and a good understanding, use, and application of concepts, theories, principles, practices, terminology, and applied bases of departmental administration and program coordination.
FLSA	Nonexempt
Grade	03
Salary Details
Minimum Salary	52602.480
Mid Range Salary	64788.980
Maximum Salary	76975.480
Offer Information	The final salary offer may be determined by several factors, including, but not limited to, the candidate's qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university's broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent.
Benefits	Rutgers provides a comprehensive benefits package to eligible employees. The specific benefits vary based on the position and may include: Medical, prescription drug, and dental coverage Paid vacation, holidays, and various leave programs Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options Employee and dependent educational benefits (when applicable) Life insurance coverage Employee discount programs
Position Status	Full Time
Working Hours
Standard Hours	37.50
Daily Work Shift	Day
Work Arrangement	Consistent with the current application of Rutgers Policy 60.3.22 or the applicable provisions of relevant collective negotiations agreements, this position may be eligible for a hybrid work arrangement. Flexible work arrangements are not permanent, are subject to change or discontinuation, and contingent on the employee receiving approval in the FlexWork@RU Application System.
Union Description	URA-AFT Administrative
Payroll Designation	PeopleSoft
Seniority Unit
Terms of Appointment	Staff - 12 month
Position Pension Eligibility	ABP

Qualifications

Minimum Education and Experience	A bachelor's degree in a related field, or an equivalent combination of education and/or experience that demonstrates knowledge and understanding of office administration, organization, coordination, facilitation, bookkeeping and/or report writing.
Certifications/Licenses
Required Knowledge, Skills, and Abilities	Good communication skills and computer literacy. Understand how to prioritize in fast paced environment as well as work with students in a higher education setting. Proficient in Microsoft office (Word power point, excel, outlook, etc.). Must communicate effectively with students, staff, and faculty in a professional manner at all times.
Preferred Qualifications	Previous work experience with general budget applications. Experience in supporting higher education and professional development programs. Knowledge of University academic and professional development processes /standards. Familiarity with learning platforms (Canvas, etc.) and with cornerstone/HCM.
Equipment Utilized	Position regularly uses Microsoft office suite, Cornerstone, ARS, ROCS, HCM, Canvas and knows or is willing to learn all systems Rutgers University uses for expense reimbursement, parking, telephones, payroll, recruitment, scheduling, facilities and space management, and equipment, software and specialized materials needed to support the effective and efficient performance of position.
Physical Demands and Work Environment	SAS/EOF program is a fast-paced, student focused, collaborative environment. Individuals should have the ability to move and/or lift items weighing up to thirty pounds. Must be available to work some nights and weekends and be available during the summer institute.
Special Conditions	Must be able to work occasional evenings/weekends and be available during Summer Institute. Occasional traveling between two campus site's location (Livingston/College Avenue) for staff meetings signature events, training s and or conferences. A skill test will be completed at time of interview.

Posting Details

Posting Number	25ST2579
Posting Open Date	12/24/2025
Special Instructions to Applicants
Regional Campus	Rutgers University-New Brunswick
Home Location Campus	Livingston (RU-New Brunswick)
City	Piscataway
State	NJ
Location Details

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements

Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.

Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we encourage all qualified applicants to apply. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement