Program Coordinator - Clerkship

NYU Grossman School of Medicine is one of the nation's top-ranked medical schools. For 175 years, NYU Grossman School of Medicine has trained thousands of physicians and scientists who have helped to shape the course of medical history and enrich the lives of countless people. An integral part of NYU Langone Health, the Grossman School of Medicine at its core is committed to improving the human condition through medical education, scientific research, and direct patient care. At NYU Langone Health, equity and inclusion are fundamental values. We strive to be a place where our exceptionally talented faculty, staff, and students of all identities can thrive. We embrace inclusion and individual skills, ideas, and knowledge.

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Position Summary:

We have an exciting opportunity to join our team as a Program Coordinator - Clerkship.

Under the direction of the Department of Medicine Clerkship Director and the Program Supervisor, the Clerkship Coordinator performs a variety of departmental, educational, and administrative tasks. This includes overseeing the coordination, planning, and administration of the 3-week Ambulatory Care clerkship offered 12 times per year. The coordinator handles various administrative tasks, including managing schedules for Ambulatory Care clerkship students, maintaining, and updating the COMET assessment site and the Brightspace site for the clerkship, and managing student assignments.

Job Responsibilities:

• Demonstrates knowledge of the organizations Core Values and consistently incorporates them into the performance of duties.
• Organizes onboarding and offboarding for monthly clerkship rotations, including coordination of orientations, management of logistics, and tracking and retrieval of required materials upon completion of assignments.
• Coordinates and oversees workflow, training, and day-to-day operations of the Ambulatory Care Clerkship.
• Supports a variety of functions related to the Clerkship, Residency, and Internal Medicine Summer Fellowship Program.
• Collaborates with Program Directors to develop, manage, and maintain medical student schedules, including orientation activities, rotations at affiliated sites, Objective Structured Clinical Examinations (OSCEs), examinations, and conferences.
• Schedules, arranges, attends meetings, and maintains accurate meeting minutes; manages records, databases, correspondence, and prepares written materials as needed. Ensure clerkship staff maintain the electronic evaluation system, curriculum management tools, and required reports.
• Plans and execute logistics for clerkship-related events, including reserving conference rooms and coordinating catering.
• Performs other duties and tasks as assigned.

Minimum Qualifications:

To qualify you must have a Bachelor's degree or equivalent in business administration, health care administration or related field or an equivalent combination of education and relevant experience. Proficiency in using various Microsoft Office applications such as Word, Excel, Access, PowerPoint and Outlook. Familiar with Internet applications. Effective oral, written, communication, interpersonal skills. Ability to interface effectively with all levels of management and must work and communicate effectively with both internal and external customers. Ability to work within a team environment as well as independently. Time management skills and ability to work well under pressure. Ability to Project/Program manage and to multi task while paying attention to details.

Preferred Qualifications:

Exceptional interpersonal skills, including the ability to establish and maintain effective relationships with all levels of internal and external faculty, students, andstaff.

Qualified candidates must be able to effectively communicate with all levels of the organization.

NYU Grossman School of Medicine provides its staff with far more than just a place to work. Rather, we are an institution you can be proud of, an institution where you'll feel good about devoting your time and your talents. At NYU Langone Health, we are committed to supporting our workforce and their loved ones with a comprehensive benefits and wellness package. Our offerings provide a robust support system for any stage of life, whether it's developing your career, starting a family, or saving for retirement. The support employees receive goes beyond a standard benefit offering, where employees have access to financial security benefits, a generous time-off program and employee resources groups for peer support. Additionally, all employees have access to our holistic employee wellness program, which focuses on seven key areas of well-being: physical, mental, nutritional, sleep, social, financial, and preventive care. The benefits and wellness package is designed to allow you to focus on what truly matters. Join us and experience the extensive resources and services designed to enhance your overall quality of life for you and your family.

NYU Grossman School of Medicine is an equal opportunity employer and committed to inclusion in all aspects of recruiting and employment. All qualified individuals are encouraged to apply and will receive consideration. We require applications to be completed online.

View Know Your Rights: Workplace discrimination is illegal.

NYU Langone Health provides a salary range to comply with the New York state Law on Salary Transparency in Job Advertisements. The salary range for the role is $66,300.00 - $66,144.00 Annually. Actual salaries depend on a variety of factors, including experience, specialty, education, and hospital need. The salary range or contractual rate listed does not include bonuses/incentive, differential pay or other forms of compensation or benefits.

To view the Pay Transparency Notice, please click here