Alumni Relations Coordinator, College of Medicine

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Approval of remote and hybrid work is not guaranteed regardless of work location.For additional information on remote work at Penn State, seeNotice to Out of State Applicants.

POSITION SPECIFICS

Penn State is currently seeking an Alumni Relations Coordinator to support the Office of Alumni Relations at the College of Medicine. As a member of the Division of Development and Alumni Relations, you can play an integral role in Penn State's future and contribute to one of the most successful fundraising and alumni relations operations in the country.

Reporting to the Associate Director of Alumni Relations and working closely with University Development, as well as other partners, this Alumni Relations Coordinator will:

• Articulate Penn State's needs, ambitions, and values through excellent informal and formal communications.

• Provide logistical support and contribute to the development, implementation, and long-range planning of alumni engagement strategies and programs, including events, communications, and outreach initiatives to strengthen community connections and advance alumni relations.

• Work closely with internal teams to align alumni relations efforts with broader organizational goals.

• Assist with scheduling, communications, and preparation of materials for alumni events and programs.

• Create and manage event registration pages, RSVPs, guest communications, and post-event follow-up.

• Offer on-site event support to ensure smooth execution.

• Collect and analyze alumni feedback to assess engagement strategies and identify opportunities for improvement.

• Coordinate the purchase and inventory maintenance of branded promotional items, annual awards, gifts and events supplies and maintain effective relationships with vendors to support smooth operations and timely delivery.

• Draft communications and resources such as emails, letters, Alumni Beat e-newsletter, flyers, etc. with increasing independence.

• Maintain online website content

• Manage the Alumni Relations inbox, respond to inquiries, and direct alumni to appropriate resources.

• Maintain and update alumni records, ensuring accuracy for outreach and engagement efforts.

• Assist with budget tracking, invoice processing, and expense reporting.

• Maintain calendars, alumni databases, and organized files related to alumni activities.

• Attend workshops and training sessions to enhance skills and knowledge.

The successful candidate will have:

• Exceptional attention to detail and accuracy in managing registrations, calendars, and data, with strong organizational skills and the ability to prioritize and multitask effectively.

• Technologically proficient, with advanced knowledge of Microsoft Office Suite (Word, Excel, PowerPoint) and the ability to learn new systems quickly.

• Exemplary interpersonal and communication skills, complemented by strong customer service abilities.

• Ability to remain composed under pressure and adapt to shifting priorities in a fast-paced environment.

• Quick thinker with sound judgment and effective decision-making skills.

• Experience supporting or coordinating events preferred.

• Highly motivated and eager to learn, grow, and contribute to the success of the team and department.

• Skilled in managing the procurement and inventory of branded promotional items and maintaining positive vendor relationships to ensure timely and cost-effective fulfillment.

• The ability to create and maintain an inclusive and respectful environment for all students and colleagues.

• A proven ability to self-motivate and work both independently and as part of a team.

• A commitment to professional development, learning, and being mentored.

DDAR is supportive of flexible work arrangements when aligned with the ability to meet the needs of the unit and the essential duties of the position. Questions related to flexible work arrangements should be directed to the hiring manager during the interview process.

MINIMUM EDUCATION, WORK EXPERIENCE & REQUIRED CERTIFICATIONS

Penn State's Division of Development and Alumni Relations

If you believe in the power of higher education-and philanthropy-to shape the public good, you'll excel right here in Penn State's Division of Development and Alumni Relations (DDAR). Our organization includes more than 500 professionals engaging a community of more than 800,000 alumni who believe in the power of giving back. Across our interdisciplinary teams of fundraisers, alumni relations professionals, communicators, event planners, financial experts, and more, there is a place for you to make a difference in the lives of students and faculty while taking your own career to new heights. Learn more about us at raise.psu.edu and explore the success of our most recent campaign at greaterpennstate.psu.edu.

Building a Career and a Life at Penn State

Across all campuses and an online World Campus, our 100,000 students and 17,000 faculty and staff know the real measure of success goes beyond the classroom-it's the positive impact made on communities across the globe. Penn State consistently ranks among the top academic and research universities in the world: psu.edu/this-is-penn-state/facts-and-rankings

This position is based at the College of Medicine campus, located in Hershey, Pennsylvania. Known as the "Sweetest Place on Earth," Hershey is just a few miles east of the state capital in Harrisburg, offering a broad range of arts, culture, entertainment, cuisine, and natural assets to enjoy: https://www.visithersheyharrisburg.org/.

BACKGROUND CHECKS/CLEARANCES

SALARY & BENEFITS

Salary Structure - Information on Penn State's salary structure

Penn State provides a competitive benefits package for full-time employees designed to support both personal and professional well-being. In addition to comprehensive medical, dental, and vision coverage, employees enjoy robust retirement plans and substantial paid time off which includes holidays, vacation and sick time. One of the standout benefits is the generous 75% tuition discount, available to employees as well as eligible spouses and children. For more detailed information, please visit our Benefits Page.

CAMPUS SECURITY CRIME STATISTICS

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here.

EEO IS THE LAW

Penn State is an equal opportunity employer and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473.

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