HR Departmental Manager

Duke University:

Duke University was created in 1924 through an indenture of trust by James Buchanan Duke. Today, Duke is regarded as one of America's leading research universities. Located in Durham, North Carolina, Duke is positioned in the heart of the Research Triangle, which is ranked annually as one of the best places in the country to work and live. Duke has more than 15,000 students who study and conduct research in its 10 undergraduate, graduate and professional schools. With about 40,000 employees, Duke is the third largest private employer in North Carolina, and it now has international programs in more than 150 countries.

Be You.

The Divinity School is seeking a thoughtful, highly organized Human Resources Departmental Manager to join our leadership team. In this role, you will be the central point of coordination for all HR operations within the School-ensuring our faculty, staff, and students experience a professional, accurate, and responsive HR environment that supports both individual success and institutional excellence.

You will work closely with school leadership, department administrators, Duke Human Resources, and university partners to oversee personnel processes from position planning and recruitment to payroll, records management, and employee relations. Your ability to balance precision with empathy, anticipate needs, and solve problems proactively will be essential as you help guide the people-related work that sustains our academic mission.

If you enjoy building trust, bringing clarity to complex processes, and serving as a steady resource for leaders and employees alike, this role offers an opportunity to make a meaningful impact every day.

Minimum Requirements

• Bachelor's degree in a related field (such as business, human resources, or personnel administration), or an equivalent combination of education and experience
• Three years of business and/or administrative experience, with exposure to human resources activities
• Demonstrated ability to apply HR policies and procedures in a department or divisional setting

Preferred Qualifications

• Experience supporting HR operations in higher education or a complex organization
• Strong organizational skills with exceptional attention to detail and accuracy
• Demonstrated emotional intelligence and ability to navigate sensitive employee matters
• Proven ability to communicate clearly, professionally, and diplomatically with diverse stakeholders
• Experience collaborating with central HR, payroll, or labor relations offices

Other Requirements

• Ability to maintain confidential information and exercise sound judgment
• Proficiency with HR systems and databases (or ability to quickly learn Duke systems)
• This position is onsite, with work performed at a designated Duke University location

Be Bold.

You will play a lead role in shaping and supporting the Divinity School's HR operations, with responsibilities that include:

• Position Management, Recruitment, and Hiring




• Guide departments through new position requests, reclassifications, and organizational proposals, advising leadership on structure and alignment
• Partner with Duke Human Resources to process position and classification actions
• Lead recruitment efforts, including job description development, Vacancy Management, SuccessFactors, and iForms
• Ensure all hiring activities comply with EEO and applicable regulations
• Advise managers and staff on compensation, classification, performance evaluation, and professional development

• Employee Relations and Policy Support




• Serve as a primary liaison to Duke Human Resources, Staff and Labor Relations, and other university offices
• Support leadership, faculty, and staff in navigating employee relations matters, including recognition, coaching, and corrective actions
• Communicate, implement, and continuously improve HR policies and procedures in alignment with university standards
• Coordinate the annual performance evaluation and goalsetting process
• Participate in professional development, HR manager meetings, and internal working groups

• Payroll Administration




• Serve as the primary administrator for compensatory and noncompensatory payroll for faculty, staff, and students
• Ensure payroll transactions are accurate, timely, and compliant with Duke policies and procedures

• Data and Records Management




• Maintain accurate HR and payroll records across university systems
• Manage faculty records in dFac, including appointments, reappointments, sabbaticals, leaves, and status changes
• Oversee academic position postings and data through Academic Jobs Online (AJO)
• Serve as liaison to Visa Services for faculty and visiting scholars, including preparation and management of visa documentation
• Coordinate quarterly and annual effort certification processes (ECRT)

• Support and Supervision




• Supervise and support the Administration & Finance staff assistant
• Foster a collaborative, efficient, and highperforming administrative environment

Choose Duke.

The Divinity School is a closeknit academic community within Duke University, committed to excellence in teaching, research, and service. As part of this team, you will support a missiondriven environment where collaboration, integrity, and respect are central to our work.

Duke University is consistently ranked among the world's leading institutions and offers a dynamic workplace enriched by intellectual curiosity, inclusive values, and a strong sense of community. In addition to meaningful work, you'll enjoy access to Duke's outstanding campus resources and a comprehensive benefits program.

Anticipated Pay Range:

Duke University provides an annual base salary range for this position as USD $62,694.00 to USD $107,633.00. Duke University considers factors such as (but not limited to) scope and responsibilities of the position; candidate's work experience, education/training, and key skills; internal peer equity; as well as market and organizational considerations when extending an offer.

Your total compensation goes beyond the dollars on your paycheck. Duke provides comprehensive and competitive medical and dental care programs, generous retirement benefits, and a wide array of family-friendly and cultural programs to eligible team members. Learn more at https://hr.duke.edu/benefits/

Job Code: 00001242 HR DEPARTMENTAL MANAGER

Job Level: 14

Duke is an Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex (including pregnancy and pregnancy related conditions), sexual orientation or military status.

Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideas-an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.

Essential Physical Job Functions:

Certain jobs at Duke University and Duke University Health System may include essential job functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.