Subcontract Administrator - VSFB

Since 1898, we have helped customers complete more than 25,000 projects in 160 countries on all seven continents that have created jobs, grown economies, improved the resiliency of the world's infrastructure, increased access to energy, resources, and vital services, and made the world a safer, cleaner place.

Differentiated by the quality of our people and our relentless drive to deliver the most successful outcomes, we align our capabilities to our customers' objectives to create a lasting positive impact. We serve the Infrastructure; Nuclear, Security & Environmental; Energy; Mining & Metals, and the Manufacturing and Technology markets. Our services span from initial planning and investment, through start-up and operations.

Core to Bechtel is our Vision, Values and Commitments. They are what we believe, what customers can expect, and how we deliver. Learn more about our extraordinary teams building inspiring projects in our Impact Report.

Since 1898, we have helped customers complete more than 25,000 projects in 160 countries on all seven continents that have created jobs, grown economies, improved the resiliency of the world's infrastructure, increased access to energy, resources, and vital services, and made the world a safer, cleaner place.

Differentiated by the quality of our people and our relentless drive to deliver the most successful outcomes, we align our capabilities to our customers' objectives to create a lasting positive impact. We serve the infrastructure; Nuclear, Security & Environmental; Energy; Mining & Metals, and the Manufacturing and Technology markets. Our services span from initial planning and investment, through start-up and operations.

Core to Bechtel is our Vision, Values and Commitments. They are what we believe, what customers can expect, and how we deliver. Learn more about our extraordinary teams building inspiring projects in our Impact Report.

As a Subcontracts Administrator, you will conduct planning, formation, administration, and close-out of large, moderately complex service and construction type subcontracts in accordance with established policies and procedures. This position will also performtasks as assigned to include, but not limited to, planning, bidder prequalification, development of bidder lists, development of bid solicitation packages, bid analysis, negotiations, administration, change managementand close-out of service, and construction type subcontracts. Tasks may include cradle-to-grave or managing the turnover transition of the awarded subcontracts for field administration.

This position assists with the development and enforcement of master Pro-forma documents; participates in planning, work hour calculations, and budgeting as it relates to project subcontracting activities; and develops and monitors project work-hour estimates and master contracts forms. This position may also provide guidance to project team personnel, during the planning, bid, evaluation, award, administration, and close-out phases when required by workload, complexity, or other factors. Additionally, the Subcontracts Administrator participates in the planning, staffing, training, and development of subcontracts personnel.

This position requires the successful candidate to support BNI construction at the Vandenberg Space Force Base in California. Relocation assistance will be provided for this role. Candidate desiring a short term assignment (<12 months) will also be considered.

Key relationships for this role include, but are not limited to:

• Reports directly to the Subcontract Manager / Supervisor.
• Receives technical and functional guidance from the Subcontract Manager / Supervisor.
• May provide guidance to subcontract formation and/or subcontract administration personnel.
• Maintains contact with management and participates in negotiations with bidders and subcontractors.
• Works closely with Subcontract Coordinator / Subcontract Technical Representative (SC/STR), safety, quality, security, project controls engineers, Project Managers, etc., who have been assigned subcontract management tasks in accordance with the Division of Responsibility (DOR) matrix. #LI-SF1

Subcontract Management -

Implements the Supply Chain Assignment Schedule which records the Project's agreed assignment of various subcontract management tasks and the Standard Work Process Procedures applicable to Subcontract Management

Manages assigned subcontracts maintaining a continual review of progress and providing management with information regarding projected financial or technical difficulties

Coordinates with designated staff on operational activities affecting contractual rights and obligations, subcontract performance, and other major matters

Manage moderately complex contract changes by negotiating with customer personnel and obtaining settlement

Subcontract Formation -

Conforms and ensures subcontract execution

Directs negotiation in the commitment of subcontracts

Develops and issues subcontracts and services agreements as assigned

Prepares bidders' lists and pre-qualifies bidders

Forms bid request packages and issues bid request packages to approved bidders

Receives bids and evaluates bids commercially

Prepares Commercial Bid Summary and recommendations

Recommends and secures approvals in accordance with established procedures

Prepares subcontract documents for execution

Prepares and organizes assigned meetings, such as pre-bid, bid clarification and pre-award meetings, for the purpose of ensuring complete understanding and agreement between Bechtel, the customer and contractor on all contractual matters

After reviewing plan and agenda with supervisor, conducts meeting and prepares and issues meeting notes delineating important statements, required actions and schedules

Represents Bechtel in contractual discussions of advanced complexity. Administers information programs to ensure mutual understanding of subcontract terms and conditions. Prepares periodic status reports for management and client personnel.

Assists with various data-calls from project management, Defense Contract Audit Agency (DCAA), Inspector Generals (IG) office, and customer/client, etc.

• Requires bachelor's degree (or international equivalent) and 8-10 years of relevant experience or 12-14 years of relevant work experience

Minimum Qualifications:

• Advanced knowledge of the fixed-price and flexibly-priced family of subcontracts with stated experience in construction type subcontracts according to procurement regulations, policies, and practices.
• Demonstrated administrative and organizational skills.
• Demonstrated oral and written communication skills.
• Experience in developing various subcontract types, fee arrangements, contract terms, and legal requirements.
• Experience in developing and recommending potential solutions to contractual problems and concerns to management.
• Working knowledge of contract law, negotiations, accounting, or cost engineering gained through education or work experience.
• Working knowledge of Federal Acquisition Regulations (FAR) and applicable Agency Supplements.
• Working understanding of Federal Contracts and the flow-down of applicable clauses and requirements.
• Working understanding of Cost Accounting Standards, and determination process for applicability to the work.
  
  Preferred Qualifications:
• Working knowledge of construction and technical service type subcontracts with proven experience in change management requirements.
• Specialized courses or experience in pricing, contract law, negotiations, accounting, and subcontract administration with an emphasis on federal contracting.
• Working knowledge of engineering/construction industry contracting practices and Bechtel policies, procedures, and work practices.
• Solid working knowledge of Federal Acquisition Regulations and applicable Agency Supplements with emphasis on construction type subcontracts.
• Solid understanding of federal contracts and the flow-down and enforcement of applicable clauses and requirements, such as labor laws, environmental laws, safety, security, quality matters.

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