Program Coordinator (4722C) - #83881

At the University of California, Berkeley, we are dedicated to fostering a community where everyone feels welcome and can thrive. Our culture of openness, freedom and belonging make it a special place for students, faculty and staff.

As a world-leading institution, Berkeley is known for its academic and research excellence, public mission, diverse student body, and commitment to equity and social justice. Since our founding in 1868, we have driven innovation, creating global intellectual, economic and social value.

We are looking for applicants who reflect California's diversity and want to be part of an inclusive, equity-focused community that views education as a matter of social justice. Please consider whether your values align with our Guiding Values and Principles, Principles of Community, and Strategic Plan.

At UC Berkeley, we believe that learning is a fundamental part of working, and provide space for supportive colleague communities via numerous employee resource groups (staff organizations). Our goal is for everyone on the Berkeley campus to feel supported and equipped to realize their full potential. We actively support this by providing all of our full-time staff employees with at least 80 hours (10 days) of paid time per year to engage in professional development activities. Find out more about how you can grow your career at UC Berkeley.

Departmental Overview

The Interdisciplinary Social Science Programs (ISSP) are a cluster of degree programs that provide an interdisciplinary approach to the study of social science issues. Comprised of three undergraduate majors (Cognitive Science, Global Studies, and Political Economy), several undergraduate minor programs (Global Studies, Political Economy, Human Rights, and Global Poverty and Practice), a master's degree program in Global Studies, two graduate designated emphases (graduate minor programs) in Political Economy and Cognitive Science, and a new Self-Supporting Graduate Professional Degree Program in Computational Social Sciences, ISSP serves approximately 975 undergraduate major, 170 minor, and 150 graduate students. ISSP is led by an Associate Dean, 3 faculty directors (one for each major) and advisory boards representing each of the major programs. There are approximately 8 ladder and adjunct faculty, 25 lecturers, and 50 GSIs and readers.

Position Summary

Performs and/or supervises one or more general and specialized clerical and administrative services essential to the operation of all University departments; and perform other related duties as required.

Application Review Date

The First Review Date for this job is: 02/06/2026.

Responsibilities

Front Desk, Office Coordination & Core Administrative Support - 25%

• Manage front-desk coverage and serving as the primary point of contact for students, campus community members, and visitors.
• Respond to in-person, phone, and email inquiries and guide individuals to the appropriate offices, resources, or contacts.
• Manage office logistics including mail processing, call management, and general administrative support functions.
• Maintain electronic and paper filing systems to ensure accuracy, organization, and timely access to departmental records.
• Make travel arrangements as needed for department personnel.
• Manage office supply inventory, determine supply needs, and coordinate ordering.

Academic Support: ASE Hiring, Course Evaluations & Merit Inputs - 25%

• In conjunction with the ASE Lead, manage academic year and summer ASE hiring processes, including:
• Advertising ASE positions.
• Collecting and organizing applicant information.
• Preparing ASE offer letters.
• Generating position numbers and adding funding in UCPath.
• Entering and maintaining ASE hiring data in regional Smartsheets.
• In coordination with the Department Scheduler and Academic Personnel Analyst, support course evaluation organization and tracking.
• Assist with input and data preparation related to faculty merit cases, ensuring accurate and timely information sharing.
• Maintain and update student, instructional, and academic support data as required for departmental operations.

Financial Transactions, Purchasing & Data Support - 20%

• Process One-Time Payments (OTPs) under the supervision of the Director.
• Process travel, entertainment, and supply reimbursements.
• Serve as a Preparer in Berkeley Financial Services (BRS) and BearBuy, identifying and initiating adjustments as required.
• Manage purchasing for office supplies and equipment, including determining needs and placing orders.
• Process departmental gifts and grants for submission to University Relations or Sponsored Projects.
• May participate in contract negotiations and the preparation of Requests for Proposals (RFPs) requiring subject-matter knowledge.
• Apply moderately complex spreadsheet functions, including formulas and pivot tables.
• Compile and maintain spreadsheets using subject-matter knowledge to ensure consistency and accuracy of data; may analyze trends.

Events, Meetings & Program Logistics - 20%

• Coordinate large, complex conferences, meetings, and programs, including commencement, faculty meetings, guest lectures, student meetings, academic planning sessions, and related departmental events.
• Manage room reservations and department calendars in coordination with the department scheduler.
• Organize meeting documentation, including agendas, briefing notes, handouts, and attendee information.
• Manage budgets related to events and meetings; holder of BluCard and responsible for reconciliation of card expenses.
• Coordinate catering, space reservations, and audiovisual services for events and meetings.

Facilities, Space & Project Coordination - 10%

• Provide project coordination support to the Director of Administration.
• Organize and schedule office moves and departmental renovations.
• Submit and track office space renovation and facilities service requests.
• Serve as liaison with Facilities Services and Moving Services for departmental space and facilities needs.

Required Qualifications

• Thorough knowledge in administrative procedures and processes including word processing, spreadsheet and database applications.
• Requires good verbal and written communication skills, active listening, critical thinking, multi-task and time management skills.
• Requires interpersonal and work leadership skills to provide guidance to other nonexempt personnel.
• Demonstrated ability to work effectively and collaborate with individuals and groups from a wide range of backgrounds, experiences, and perspectives.
• Intermediate level of understanding of and/or can quickly learn university and campus policies and procedures regarding student affairs, financial, and purchasing transactions.
• High school diploma and/or equivalent experience/training.

Salary & Benefits

For information on the comprehensive benefits package offered by the University, please visit the University of California's Compensation & Benefits website.

Under California law, the University of California, Berkeley is required to provide a reasonable estimate of the compensation range for this role and should not offer a salary outside of the range posted in this job announcement. This range takes into account the wide range of factors that are considered in making compensation decisions including but not limited to experience, skills, knowledge, abilities, education, licensure and certifications, analysis of internal equity, and other business and organizational needs. It is not typical for an individual to be offered a salary at or near the top of the range for a position. Salary offers are determined based on final candidate qualifications and experience.

The budgeted hourly range that the University reasonably expects to pay for this position is $30.58 (Step 1) - $35.05 (Step 7).

• This is a full-time (40 hours/week), career position that is eligible for UC Benefits.
• This is a non-exempt, biweekly-paid position.

How to Apply

• To apply, please submit your resume and cover letter.

Other Information

• This position is governed by the terms and conditions in the agreement for the Clerical & Allied Services Unit (CX) between the University of California and Teamsters Local 2010. The current bargaining agreement manual can be found at: http://ucnet.universityofcalifornia.edu/labor/bargaining-units/cx/index.html
• This is not a visa opportunity. This position does not include sponsorship of a new consular H-1B visa petition that would require payment of the $100,000 supplemental fee.

Misconduct

SB 791 and AB 810 Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

"Misconduct" means any violation of the policies or laws governing conduct at the applicant's previous place of employment, including, but not limited to, violations of policies or laws prohibiting sexual harassment, sexual assault, or other forms of harassment, discrimination, dishonesty, or unethical conduct, as defined by the employer. For reference, below are UC's policies addressing some forms of misconduct:

UC Sexual Violence and Sexual Harassment Policy

UC Anti-Discrimination Policy

Abusive Conduct in the Workplace

Equal Employment Opportunity

The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law.

This job is part of the Employee Referral Program. If a UC Berkeley employee is referring you, please ensure you select the Referral Source of "UCB Employee". Then enter the Employee's Name and Berkeley E-mail address in the Specific Referral Source field. Please enter only one name and email.