Administrative Assistant II

Champaign-Urbana Public Health District

Administrative Assistant II

The Champaign-Urbana Public Health District is seeking a full-time Administrative Assistant II to support the Teen & Adult Services division. The selected candidate will be responsible for professional staff support, the daily operation and coordination of the office, and providing planning support to ensure that resources are available when needed. Excellent customer service skills, communication skills, and the ability to prioritize and multi-task are required. The candidate must have strong computer skills.

Responsibilities include:
This position will primarily be responsible for performing clerical work that involves processing time-sensitive applications and supporting documents.

Clerical key responsibilities include:
* Perform data entry from various complex data collection/reporting system, including billing processes.
* Effectively utilizes standard computer software programs, including Word, PowerPoint, and Excel to prepare reports, communications, etc.
* Responsible for making travel arrangements when necessary for divisional staff.
* Act as a purchasing agent for the division; researches and makes recommendations for the selection of office equipment and forms and orders replacements when needed.
* Maintains division's brochure/flier inventory in a systematic manner to retrieve documents efficiently.
* Proficient in Teen and Adult services intake process and serve as back-up as needed.

As part of a collaborative Teen & Adult services team, this position assists with supporting divisional programs.

Supportive Responsibilities
* Manages varied types of complex time-sensitive documents ensuring accuracy and completeness.
* Enters, retrieves, updates and completes computerized and manual data of various records, reports, consents and/or forms.
* Reconciles program services and participant files utilizing established record keeping systems, procedures, and codes.
* Organizes and prepares program supply packs (e.g., condom packs, harm reduction or Narcan supplies) for outreach.

Additional Responsibilities may include:
* Establishes and maintains effective working relations with employees at all levels within the district, representatives of other agencies, government officials and the general public.
* Public Health Emergency Response Responsibilities: All District employees must be able to respond to public health emergencies when needed and appropriate. During an emergency response, employee may be assigned to a role in either operations, logistics, or administration by the Incident Commander and/or Section Chief in addition to regular duties.
* Performs other duties as required.

Requirements and Qualifications
* High school diploma or GED equivalent
* Three (3) years of progressive secretarial, accounting, bookkeeping, office supervision or coordination or related work experience.
* Recognized post high school training in business, accounting, or secretarial may be substituted for the required experience on a year-to-year basis to a maximum of two (2) years.
* Persons who speak Spanish are highly encouraged to apply.

CUPHD provides a comprehensive benefits package which includes:
* health, dental, and vision insurance with enrollment beginning on the employee's first day of employment
* 14 paid holidays per year
* 12 sick days earned per year
* 15 days of paid time off earned in the first year of employment
* short-term and long-term disability benefits
* comprehensive pension plan offered through Illinois Municipal Retirement Fund (IMRF)
* CUPHD offers qualified bilingual employees' additional compensation upon approval.

The expected hourly pay is $20.24. Full hourly pay for Class 4 Administrative Assistant II is $20.24 - $27.32 for a 40-hour week.

To apply, go to: https://secure4.saashr.com/ta/6173898.careers?CareersSearch. Applicants may also come in to apply online atCUPHD, 201 W. Kenyon Road, Champaign, IL 61820. For full consideration, you must complete the application process.

Men, Women, Veterans, and individuals of all abilities are encouraged to apply. CUPHD also strongly encourages people of color, gay, lesbian, transgender, and non-binary people to apply. In compliance with the ADA Amendments Act (ADAAA), if you need accommodations to apply, please contact LaTasha Aragon at laragon@c-uphd.org. CUPHD is an equal opportunity employer and welcomes everyone to join its team.

CUPHD highly recommends being fully vaccinated with the most-up-to-date (September 2025 and beyond) influenza (seasonally). Vaccinations taken prior to September 2025 will not be accepted. Employees not vaccinated are required to mask from December 1st until April 1st of each year. Proof of vaccinations or a signed declination form must be on file with Human Resources prior to start date.

The recruitment will remain open until filled.

Posted January 26, 2026