Vendor Coordinator

Staffmark Workforce Solutions offers this exciting contract opportunity at a global leader in electronics, mobile devices, and appliances, located inPlano, TX.

Vendor Coordinator

Top Skills

1. Financial and contract experience in a corporate environment
2. Experience working with external vendors
3. Excellent communication skills and financial acumen, as well as the ability to work cross-functionally with internal departments and external vendors

Position Description

Responsibilities:

• Validate and manage invoice process - Enter invoices and data accurately into the system, obtain proof of performance from vendors, and work closely with finance and A/P on payments
• Conduct research/investigate any invoice issues that may arise and take the appropriate action to get them resolved
• Proofread contracts and documents for accuracy
• Work with Marketing leads to submit program approval requests through the company's portal and track status
• Work with leadership to get contracts executed, upload final copies of contracts in the system, and maintain records
• Work cross-functionally with the procurement department to finalize vendors for marketing programs
• Create vendor purchase orders in the BQMS system
• Request inventory using the NERP system and work cross-functionally with the supply chain and demand fulfillment department to ensure they are shipped promptly
• Gather inventory forecasts for mobile devices and accessories for programs during launches, and enter that data accurately into the GSCM system
• Serve as a mentor and a "go-to" resource for contractors
• Prepare PowerPoint slides, Word documents, and enter data on Excel templates, as needed
• Complete ad hoc requests as needed

Requirements:

• Bachelor's degree required
• A minimum of two years of experience working in an administrative support role performing similar tasks, including processing invoices, is required
• Must demonstrate strong oral and written communication skills, as well as the ability to work cross-functionally with internal departments and external vendors
• Problem-solving skills are required
• Must demonstrate attention to detail and be able to proofread documents for accuracy, as well as the ability to multitask and stay organized while working in a fast-paced environment
• Ability to work cross-functionally with both internal departments and external vendors
• Experience in creating purchase orders is preferred
• Proficiency in MS Office is required

Necessary Skills and Attributes:

Demonstrated ability to interact at all levels within customers' organizations. The ability to negotiate with and convince others, in a potentially adversarial environment, including customer leadership, directors, and managers with opposing views, to accept/approve plans, technical and project recommendations. The ability to plan, organize, and prioritize multiple strategic programs and simultaneous performance objectives. The ability to write, read, interpret, explain, and act based on a thorough understanding of technical documents, engineering materials, and contracts or related documents. Ability to make professional sales and business presentations in writing, through email, reports, or orally, including complex business and technical matters to an audience with high technical skills, management, and operational experience. Ability to support a cross-functional team to achieve customer contracted objectives and specific team goals within established time frames and requirements. Assist in and, if needed, direct the team in lab and field trials related to the introduction of products sold to the customer.

Staffmark talent working with this client receive competitive compensation and a great benefits package, including medical, dental, vision, 401K, paid time off, and more!

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At Staffmark, we connect hardworking people with great companies, creating opportunities that make a lasting impact.

Staffmark is an equal opportunity employer. Allapplicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status, or any other legally protected status. Staffmark offers reasonable accommodations for qualified individuals with disabilities; contact your local branch for inquiries. Staffmark is an E-Verify employer. See our Privacy Notice for Candidates and Employees/Contractors at https://smgroupna.com/privacy-notice-for-candidates-and-employees-contractors. By applying, you consent to receive AI-generated and non-AI-generated calls, texts, or emails from Staffmark Group, its affiliates, and partners. Frequency varies and message/data rates may apply. Reply STOP to cancel or HELP for help.