Executive Assistant

The 1,054-room Omni Boston Hotel at the Seaport is the newest luxury hotel in the City of Boston, and the most significant hotel project in the city for the last forty years. The property features seven outlets for drinking and dining, a signature spa, fitness center, and rooftop pool. It boasts more than 100,000 square feet of meeting and event space, and caters to the most discerning clientele.

The Omni Boston Hotel at the Seaport is located in the center of the bustling Seaport District. The AAA Four Diamond rated hotel boasts 1,054 finely appointed guestrooms with 52 suites, seven delectable dining experiences, a scenic rooftop pool, a luxury Breve Spa, and more than 100,000 square feet of meeting and event space allowing to provide each guest a unique and memorable experience. Come join the team that was voted "2023 Best Places to Work" by the Boston Business Journal!

Creativity must infuse everything we do, and everyone in the hotel. Performance realities will always exist, but we use these constraints to push, not limit, our creativity. We believe there is always a way to make it work. If we don't have the solution, we dig deeper creatively to find one.

Grab the reigns and help shape the future of the Seaport's best kept secret! Creativity must infuse everything we do, and everyone in the Hotel. Performance realities will always exist, but we use these constraints to push, not limit, our creativity.

To handle all administrative duties as required by Executive Office and the General Manager.

Rate of pay for this position is $33.93

Executive Office Support (Service & Integrity)

Provide high-level administrative support to the General Manager, including calendar management, scheduling, and meeting coordination
• Prepare meeting agendas, record minutes, and track action items to ensure timely follow-through
• Manage correspondence and inquiries with sound judgment, discretion, and professionalism
• Handle confidential information with the highest level of integrity and trust

Communication & Collaboration (Authenticity & Community)

• Serve as a key liaison between the General Manager, hotel leadership, ownership, and corporate partners
• Draft and distribute clear, professional communications that reflect Omni's voice and culture
• Support leadership meetings and associate forums that encourage transparency, engagement, and connection
• Build positive working relationships across all departments and levels of the organization

Administrative & Organizational Excellence (Innovation)

• Maintain accurate, well-organized executive files, reports, and records
• Assist with expense tracking, invoice processing, and administrative budget support
• Support onboarding and coordination for senior leadership team members
• Contribute ideas and process improvements that enhance efficiency and organization within the Executive Office

Special Projects & Brand Support (Service & Community)

• Assist the General Manager with special projects and hotel initiatives
• Coordinate logistics for VIP visits, ownership meetings, and corporate audits
• Provide administrative support for hotel events, leadership functions, and associate recognition programs

Education & Experience

• High school diploma required; associate or bachelor's degree preferred
• 2-4 years of administrative or executive assistant experience
• Hospitality or hotel operations experience strongly preferred

Skills & Competencies

• Exceptional organizational and time-management skills with strong attention to detail
• Clear, confident written and verbal communication abilities
• Professional, polished demeanor paired with a warm, service-oriented approach
• Ability to manage multiple priorities in a fast-paced hotel environment
• High level of discretion, emotional intelligence, and personal integrity
• Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)

Work Environment & Scheduling

• Ability to work in a dynamic, guest-focused hotel environment
• Flexibility to work occasional evenings, weekends, or holidays as business needs require

Living the Omni Values

At Omni Hotels & Resorts, our associates are the heart of our success. This role supports leadership in fostering a culture rooted in service, authenticity, innovation, integrity, and community-ensuring every interaction reflects our commitment to genuine hospitality.