Administrative Assistant I

Chartered by the state of Georgia in 1785, the University of Georgia is the birthplace of public higher education in America and is the state's flagship university (https://www.uga.edu/). The proof is in our more than 240 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University's main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,100 faculty and more than 7,700 full-time staff. The University's enrollment exceeds 41,000 students including over 31,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 19 schools and colleges, including our newly established School of Medicine.

Jere W. Morehead Honors College https://honors.uga.edu/

Monday - Friday from 8am-5pm

The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, or veteran status or other protected status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR ( hrweb@uga.edu).

The University System of Georgia is comprised of our 26 institutions of higher education and learning, as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https://www.usg.edu/policymanual/section6/C2653.

Two to three years of administrative experience

The Administrative Assistant I position serves as the Jere W. Morehead Honors College receptionist. This position is the first point of contact for the majority of individuals that contact or enter the Honors College. The person in this position answers the main telephone line, responds to email inquiry, and directs visitors. This position also provides clerical and project support for various staff members as needed.

The ability to communicate effectively with highly motivated and capable students and their families; work in a fast-paced, professional environment; and be self-motivated are required to be successful in this position.

Tidying the lobby and student lounge areas, retrieving and distributing mail and packages, sitting at a desk for long periods of time.

Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.

Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website.

Answer the Honors College main Teams phone, greet visitors, and welcome UGA students, faculty, and staff; answer a variety of questions related to the Honors College; and refer inquires to the appropriate staff member as needed. A high level of customer service and organization is needed for this position. Serve as an information/help desk for visitors by providing information and directions. Maintain the lost & found; sort and deliver all mail and packages received; process and mail out Honors Information packets per requests via email. Distribute appropriate applications and documents upon request. Maintain the Moore Hall Lobby and student lounge, including general straightening and tidying as needed.

Assist the Honors advisors with various tasks as needed throughout the year and especially during registration and drop/add periods. Update and maintain information on Excel spreadsheets as well as emailing spreadsheets to the Registrar's Office each semester. Review and process various applications/forms submitted by current students. Review, update, and address issues daily within the Honors Option InfoReady site and the Honors portal.

Assist Honors College staff members with projects as needed. Submit minor UGA facilities management work requests as needed. Update and display Moore Hall informational signage as needed. Assist with classroom support questions and event preparation as needed. Post the Oxford Tutorial classes to the Honors Portal each semester and email the list to the Registrar's Office.

Review and respond to three Honors College email addresses on a daily basis. Reserve Moore Hall rooms and manage reservations as needed for staff, faculty and students. Print documents for Honors Teaching Assistants and faculty as needed.