Administrative Assistant

Title: Administrative Assistant

Duration: 06 months contract + Possibility of Extension/FTE

Location: Des Peres, MO

Pay Rate: $21.00 - $23.25 hourly on W2

JOB DESCRIPTION:

Duties: As the Administrative Assistant, you will provide administrative support to ensure efficient day-to-day operations, including managing schedules, handling correspondence, and organizing meetings. You will serve as a central point of contact, coordinating information flow and facilitating communication within the organization

Responsibilities:

• Administrative Assistant duties and responsibilities include providing administrative support to ensure efficient operation of the office.
• Supports managers and employees through a variety of tasks related to organization and communication.
• Responsible for confidential and time-sensitive material.
• Familiar with a variety of the field's concepts, practices, and procedures.
• Ability to effectively communicate via phone and email ensuring that all Administrative Assistant duties are completed accurately and delivered with high quality and in a timely manner.
• Answer and direct phone calls
• Organize and schedule meetings and appointments.
• Maintain contact lists.
• Produce and distribute correspondence memos, letters, faxes, and forms.
• Assist in the preparation of regularly scheduled reports.
• Develop and maintain a filing system.
• Order office supplies.
• Book travel arrangements.
• Submit and reconcile expense reports.
• Research and create important presentations and develop processes.
• Generate reports.
• Prepare and monitor invoices.
• Develop administrative staff by providing information, educational opportunities, and experiential growth opportunities.
• Ensure operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques.
• Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.
• Maintain professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies. Main Responsibilities:

Skills: - Required Skills:

Advanced proficiency in MS Outlook, Word, Excel, PowerPoint, Adobe Professional, various web based applications, AI and technology and document management programs. Create/prepare basic to complex PowerPoint presentations, spreadsheets and correspondence. Create, update and maintain reports requiring compilation of data from different sources and systems.

Strong ability to set goals, multi-task and prioritize workload with little direction. High level of attention to detail in documents, correspondence and reports. Discern priorities and proactively manage timelines to elevate attorneys' work. Handle multiple, competing priorities in an effective manner.

Accurate and timely handling of legal bills and expense reports.

Ability to anticipate questions and/or needs for what comes next in the work and workflow. Make decisions with the business need in mind.

Ability to coordinate projects and handle changing priorities. Ability to organize calendars and work of others, including prioritizing and structuring next steps for follow up.

Ability to quickly adapt to new ways of doing things, work under tight deadlines and challenging conditions. Ability to be flexible when needed and help drive adoption of change.

Able to pick things up quickly and apply learnings to personal work and contribution. Keep current on skills needed as the role evolves.

Education: - Some college education preferred or at least 3-5 years of experience in a legal or law firm environment

Dexian stands at the forefront of Talent + Technology solutions with a presence spanning more than 70 locations worldwide and a team exceeding 10,000 professionals. As one of the largest technology and professional staffing companies and one of the largest minority-owned staffing companies in the United States, Dexian combines over 30 years of industry expertise with cutting-edge technologies to deliver comprehensive global services and support.

Dexian connects the right talent and the right technology with the right organizations to deliver trajectory-changing results that help everyone achieve their ambitions and goals.To learn more, please visit https://dexian.com/.

Dexian is an Equal Opportunity Employer that recruits and hires qualified candidates without regard to race, religion, sex, sexual orientation, gender identity, age, national origin, ancestry, citizenship, disability, or veteran status.