Project Coordinator I

Join the world's largest HVAC company, named by Forbes as one of America's Best-In-State Employers 2025!

Company Summary:

Founded in 2000, Thermosystems, a member of the Daikin group, is a manufacturer's representative specializing in commercial heating, ventilation, and air conditioning (HVAC) products and controls. Our mission is to be the trusted partner behind complete HVAC solutions, bringing the expertise and guidance our customers deserve-because better buildings start with better partners.

Headquartered in Elmhurst, Illinois, we operate offices in Elmhurst, Romeoville, Peoria, Chicago, the Quad Cities, and Des Moines. Our organization includes dedicated equipment, solutions, and service sales teams, along with a comprehensive parts and full-service department to support the products we represent.

We offer a comprehensive benefits package that includes medical, dental, and vision insurance; short-term disability and life insurance; paid time off and paid holidays; and a 401(k) with profit sharing, among other benefits. At Thermosystems, you will be encouraged to grow, apply what you know, and see the impact of your hard work.

If you want to learn more about Thermosystems, visit us at www.thermohvac.com today!

Position Overview:

As a Project Coordinator at Thermosystems, primary responsibilities will be ordering and coordinating the receipt of HVAC equipment. You'll work on a fast-paced applied sales team assisting engineers and contractors on HVAC projects for new facilities, additions, and renovation projects. Thermosystems provides a comprehensive training program.

Responsibilities:

• Release, track, and verify all equipment for projects

• Track the shipment and billing of all projects

• Create billing cycles and submit warranty claims

• Communicate on a regular basis with internal and external staff in-person, over the phone, and by email on project developments

• Serve as a first point of contact for post-sale customer needs

• Demonstrate independent judgment by working with customers on issues regarding their project and finding ways to solve problems and/or troubleshoot to achieve the wanted end result

• File necessary documentation accurately

Qualifications:

• Associate degree in related field is preferred

• Proven experience in project coordination

• Must have background using Microsoft 365 Suite

Knowledge, Skills, and Abilities:

• Strong problem solving and critical thinking skills

• Team player and willing to help others

• Strong work ethic.

• Willingness to ask questions

• Ability to work under pressure, adapt, and meet deadlines.

• Self-motivated and can work independently

The typical annual hourly rate for this position ranges from $26.45/hr. - $28.85/hr. in Illinois. The range displayedrepresentsthe pay range for all positions in the job grade in which this position falls. Individual base pay will depend on a wide range of factors including your skills, qualifications, experience, and location.