Event Planner

Location: Pittston, PA (Hybrid)

Event Planner Position at Benco Dental

At Benco Dental, our company is our family, and we are looking for a new addition to assist us in Driving Dentistry Forward. Please review the description below carefully to ensure that this position is the perfect match for you!

What's in it for YOU?

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  Excellent Compensation Packages

  
  
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  Medical, Dental and Vision Benefits Effective on Day 1

  
  
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  401k Package Effective on Day 1

  
  
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  Paid Time Off Program

  
  
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  Profit Sharing

  
  
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  Flexible/At Home Working Options

  
  
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  Associate Discounts and Community Giveback Programs

  
  
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  College Tuition Savings Program

  
  
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  Caring Family Culture Toward all Associates

  
  
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  Certified as a FORTUNE Great Place to Work

  
  
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  Opportunities to join resource groups that promote Diversity, Equity, and Inclusion

  
  
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  Family owned for 90+ years

  
  

Position Summary:

The Event Planner is responsible for the strategy, design, planning, and flawless execution of customer-facing events and VIP experiences that directly impact sales engagement and customer satisfaction. From coordinating high-touch concierge visits to one of our CenterPoint locations, to managing enterprise-scale national sales events (1,000+ attendees), this role plays a critical part in driving brand affinity, sales enablement, and competitive advantage. Working independently with minimal supervision, this role owns the full event lifecycle-including accommodations, food & beverage, travel logistics, AV, itineraries, branded materials, and vendor management-while aligning event outcomes with budget expectations and attendee satisfaction goals. The Event Planner collaborates cross-functionally with Sales, Strategic Markets, Marketing, and external vendors to deliver events that meet both business objectives and best-in-class experience standards. The Event Planner serves as a "team lead" within the team helping to train, mentor and assist other team members.

Do YOU Possess These Skills and Attributes?

• Excellent oral and written communication and interpersonal skills including presentation skills and networking.
• Strong organizational and administrative skills
• Time management; ability to prioritize and manage multiple tasks and/or projects
• Proficient in Microsoft Office (Word, Excel, PowerPoint)
• Possess a positive attitude
• Self-directed, flexible, detail-oriented team player
• Problem solver, adaptable, and agile thinker
• Clear communicator with active listening skills
• Ability to work independently and in a team environment
• Strong attention to detail

Do These Responsibilities Interest YOU?

• Performs other duties as assigned
• Complies with all policies and standards to support the efficient operations of the department and company
• Effectively communicates (reads, writes, and speaks) English
• Lead planning and execution of assigned events including customer visits, regional shows, and national sales events. Own all logistics: venue, F&B, AV, housing, transportation, and run-of-show.
• Coordinate high-touch CenterPoint experiences for VIP clients, ensuring seamless hospitality across hotel, transportation, dining, and custom experiences.
• Manage budgets and make informed decisions to maximize ROI, minimize cost overages, and ensure all events remain within scope. Track expenses and reconcile post-event billing.
• Draft, negotiate, and manage vendor contracts (hotels, AV, venues, transportation, production). Conduct site visits and RFP (request for proposal) evaluations.
• Partner with internal teams (Sales, Strategic Markets, Marketing) to align on goals, develop event materials (invitations, programs, mobile app, surveys), and ensure brand consistency.
• Manage and build events using Cvent, including event registration, mobile app configuration, attendee communications, surveys, and reporting. Serve as the internal subject matter expert for all Cvent-based event technology.
• Support data capture and insights through post-event surveys and KPI dashboards. Report on attendee engagement, satisfaction scores, and budget adherence.
• Monitor and manage timelines across multiple events. Escalate conflicts, delays, or capacity issues proactively.
• Contribute to process improvement by building and refining SOPs, templates, vendor scorecards, and planning tools.
• Ensure all events meet regulatory and risk guidelines, including legal and insurance compliance.

Do YOU Meet These Requirements?

• Bachelor's degree in marketing or related field or equivalent education experience
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  4-6 years in Event Planning and/or Hospitality

  
  
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  Project management experience a plus

  
  
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  CVENT experience, preferred

  
  
• Certified Meeting Professional designation, preferred

This role requires up to 30% travel. Evening and weekend availability required.

Who We Are: It's our Mission to Drive Dentistry Forward

Benco Dental, the largest privately owned, full-service dental distributor in the United States, has remained in the family since 1930-a family that now includes our more than 40,000 customers and over 1,500 associates in the 48 contiguous states.

We provide more supply and equipment options than any other full-service distributor, an offering enhanced by a comprehensive suite of services, including office design, equipment repair, practice coaching, financing and project management, wealth management and dental-specific technology solutions. These services are supported by over 400 professionally trained sales representatives and 300 factory-trained service technicians who begin every task by asking "What does the customer want?"

If you enjoy working for a progressive company, who is committed to diversity in our workforce, who values all customers and associates, who also provides the opportunity for growth and development- we encourage you to learn more about our Benco family. We are looking for driven professionals who want to play a key role in our future success, while making a positive impact within our industry. Thank you for your interest in Benco Dental. We look forward to hearing from you!

We're proud to be an equal opportunity and affirmative action employer. At Benco Dental we celebrate our associates' differences to foster a culture of diversity and inclusion every day. Click here to learn more about how we promote Equal Opportunity and Diversity and Inclusion at Benco.