Specialist, Office of the Chair

White & Case is an elite global law firm serving leading companies, financial institutions, and governments worldwide. Our long history as an international firm means we are perfectly placed to help our clients resolve their most complex legal challenges wherever they may be.

With lawyers and staff operating from more than 40 locations, working in virtually every country of the world, we have invested heavily in building a high-quality full-service practice competing at the top of the market. We are distinguished by our on-the-ground presence in the world's key financial markets and our strengths in handling complex cross-border work.

It's not just about our global network of offices and shared services centers; it's the global interconnectedness of the Firm that our people, and our clients, value most. We work well together across geographic and practice boundaries. It's one of the reasons we attract and retain cross-border work.

Our lawyers are globally minded, enterprising, collaborative, and committed to excellence. Our people represent 90 nationalities and speak 80 languages.

This position supports the Office of the Chair and the Executive Committee, working closely with members of the Chair's team and other groups to support Chair and EC processes, responsibilities and priorities.

• Work closely with the Chair, the Executive Committee and the Chair's team to assist with Chair and Executive Committee priorities and responsibilities.
• Support partner Firm meetings, which take place approximately twice a month. This includes managing and preparing the Chair's remarks; as well as working on day-of responsibilities; generating meeting minutes; maintaining historical records and data; and providing technical and organizational support.
• Manage the process related to Firm Organization and Leadership changes and documentation to ensure changes are properly communicated and our systems are accurately updated.
• Maintain leadership and organizational charts in InDesign. Maintain Chair's Office leadership & organizational documentation.
• Assist with the Partner Evaluation & Compensation process, including preparing analysis charts, presentations and other reports for the Executive Committee and Compensation Committee, as well as working with the Partner Resources team and the Director of EC Operations on communications and other ad hoc items.
• Data Analysis - maintain and update charts kept by the Office of the Chair; assist the Director of Executive Committee Operations with regular and ad hoc analysis; and perform any other data analysis on an as needed basis (e.g., for Chair speeches and presentations).
• Produce monthly management report for the Executive Committee. Liaise with various data stewards throughout the Firm.
• Conduct research, gather data, and provide insights to aid decision-making processes.
• Anticipate the needs of the Executive Committee and proactively identify opportunities to streamline processes, improve efficiency, and enhance productivity within the Office of the Chair.

A successful candidate will also demonstrate the following:

• Bachelor's degree.
• Minimum of 4 years' experience working in a law firm or professional services environment.
• Exceptional attention to detail and strong organizational skills.
• Proven ability to manage time effectively, set priorities and follow through on tasks.
• Capable of working independently and collaboratively as part of a team.
• Willingness and ability to develop a deep understanding of the firm, its organizational structure and how it works; as well as a deep knowledge of the Chair's and Executive Committee's responsibilities.
• Excellent written and verbal communication skills with the ability to communicate confidently and credibly.
• Comfortable interacting with individuals at all levels of the organization.
• Demonstrated trustworthiness, discretion and wound judgement when handling sensitive or confidential information.
• Advanced proficiency in Microsoft Word, PowerPoint and Excel (including complex formulas and advanced organizational features). Basic skills in InDesign.
• Quick to learn and adapt to new technologies.

• This role is based in our New York Office.

Our Internal Recruitment team are responsible for all end-to-end lateral recruitment process. All agencies must sign White & Case terms of business which are often specific. Candidates submitted by an agency without terms of business agreed with the appropriate office, and/or outside of our online application tracking system, will not be considered a formal introduction. Any applications and CVs sent directly to White & Case Partners and employees will not be accepted as formal introductions. If you have any questions, please contact the Americas Lateral Recruitment team.

White & Case is an Equal Employment Opportunity (EEO) employer and is committed to creating a fair workplace. It is our Firm's policy to recruit, employ, train, compensate and promote without regard to race, color, religion, creed, national origin, age, gender, sexual orientation, marital status, military or veteran status, disability, genetic information, or any other category protected by applicable law.

Applicants who are interested in applying for a position and require an accommodation during the process should contact talent.acquisition@whitecase.com.

White & Case LLP offers a comprehensive suite of benefit programs to all eligible employees, including medical, dental, and vision insurance, life and disability coverage, 401(k) retirement savings, vacation time, and leave programs (including parental leave). Exempt roles are also performance bonus eligible.

The firm may modify and amend this job description at any time in its sole discretion. Nothing herein creates a contract of employment or modifies the at-will nature of employment.

¹The above is only a general description of the essential duties associated with this position and does not represent an exhaustive or comprehensive list of all duties.