Human Resources Coordinator

Veregy is an award-winning NAESCO-Accredited decarbonization company focusing on accelerating and simplifying Energy Transition. We provide turnkey engineering and construction services designed to reduce our clients' energy and operating costs through the implementation of energy efficiency and infrastructure upgrades, smart building technology, fleet EV infrastructure, clean energy generation, and sustainability.

Do you want to be part of a TEAM who delivers Eco-Friendly Environments that Transform Lives? Then you are in the right place...start the application process today!

Summary of Position Functions

The HR Coordinator Supports day-to-day human resources operations and serves as a key point of contact for employees. This role assists with recruitment, onboarding, employee records, benefits administration, and HR compliance, helping to ensure smooth and efficient HR processes across the region/organization.

Essential Position Functions

• Prepares, sends, and collects pre-employment documentation including pre-employment background checks and drug screens, communicates to new hires and hiring managers, and completes the onboarding process in the HRMS.
• Maintains accurate employee files and HR database records, processes the appropriate paperwork for employment changes, and prepares any required documentation.
• Ensures and maintains HR records are accurate and are stored in the HRMS including benefits and leaves, disciplinary actions, terminations, payroll required documentation, and inquiries into the HRIS system.
• Acts as a liaison with internal recruiters for interviewing needs.
• Serves as the first point of contact for HR-related questions and assists employees with benefits, policies, and procedure questions.
• Maintains all fingerprint applications and cards.
• Processes employee terminations and sends out the required notice.
• Ensures I-9 forms are completed and accurate and stored in the appropriate location.
• Assists with HRMS report.
• Tracks referral bonuses and submits appropriate documentation for referral to be paid.
• Schedules meetings and events.
• Maintains Employee Service Award program.
• Maintains and sends out monthly birthday cards.
• Assists with event / activity planning.
• Leads new employee orientation and benefit sessions.
• Assists the Human Resources Manager with special projects as needed.

Note: The statements contained herein describe the essential functions of this position but should not be an all-inclusive listing of work requirements. Individuals may perform other duties as assigned including work in other areas to cover absences or relief to equalize peak work periods or otherwise balance the workload.

Non-Essential Position Functions

• Other duties as assigned.

Supervisory Responsibilities

• None.

Education and Qualifications

To perform this position successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Associate's degree (A.A.) or equivalent from two-year college or technical school; or six months to one year related experience and/or training; or equivalent combination of education and experience.
• 2-3 years of human resources related experience required including compliance, benefits administration, and HRMS reporting.
• Familiarity with human resources regulations, policies, and procedures required.
• ADP experience preferred.

Knowledge, Skills, and Abilities

• Knowledge of Veregy's services and processes is required which can be obtained through intellect, technical inclination, and dedication to gain such knowledge.
• Knowledge (Intermediate to advanced) of various operating systems, software products (e.g., MS Office, etc.), is required.
• Ability to develop strong interpersonal relationships, negotiate with end users, and resolve conflicts.
• Ability to work in a fast-paced, ever-changing environment with a strong focus on customer service.
• Ability to work independently and efficiently manage time / workload.
• Ability to effectively respond to common inquiries or complaints from customers and staff.
• Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.
• Ability to effectively present information and respond to questions from management and staff.
• Ability to speak and communicate effectively before customers and staff.
• Ability to define problems, collect data, establish facts, and draw valid conclusions.
• Ability to prioritize tasks and tactfully negotiate priority with end users.
• Ability to work under deadline pressure and extra hours if needed.
• Ability to carefully follow instructions and procedures, paying close attention to details to ensure accuracy and consistency.

Certificates, Licenses, Registrations

• SHRM and/or HRCI certification is a plus.
• Valid driver's license required.

Benefits

• Competitive Compensation.
• Paid Holidays, Paid Sick Leave, and Paid Time Off.
• Competitive Medical, Dental and Vision Plans.
• 401k Retirement Plan with Matching Employer Contributions (%).
• Employer Sponsored Life Insurance and AD&D Insurance.
• Employer Paid Short- and Long-Term Disability Insurance.
• Continued Education and Trade Certification Sponsorship (Specific Positions).
• Company Branded Trucks Provided (Specific Positions).

Applicants must be currently authorized to work in the United States on a full-time basis.

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Equal Employment Opportunity has been, and will continue to be, a fundamental principle at Veregy, where employment is based upon capabilities and qualifications without discrimination because of race, color, religion, sex, age, national origin, disability, veteran status, genetic history, sexual orientation, or any other protected characteristic as established by law.