International Payroll Analyst

International Payroll Analyst

The overall purpose of this position is to ensure the complete and accurate processing of biweekly U.S. domestic payroll as well as monthly international payrolls (India, Japan, Singapore, Austria, Germany, and China), while continuously analyzing payroll policies and procedures for compliance and improvement.

This role is primarily responsible for end-to-end payroll processing with minimal supervision. The position serves as second lead on all payroll audits (internal and external) and third lead on payroll-related system upgrades and enhancements. The role reports to the Senior Payroll Manager with limited supervision and serves as a subject matter expert (SME) on ADP Workforce Now and ADP Streamline Global payroll systems.

Key Responsibilities

• Process domestic payroll with minimal supervision, ensuring extreme confidentiality, accuracy, and compliance with payroll policies and government regulations.

• Ensure all payments, tax withholdings, and deductions are processed accurately.

• Process salary payments including retroactive pay, bonuses, commissions, severance, vacation payouts, employee referrals, and shift differentials.

• Adhere to state regulations when processing wage garnishments.

• Assist with and back up international payroll processing, engaging with global payroll vendors to ensure compliance with country-specific regulations.

• Serve as subject matter expert and backup for payroll systems, including electronic time and attendance systems and retirement plan contribution processing (including excess contribution calculations).

• Reconcile and adjust quarterly retirement plan reports.

• Process biweekly benefit deductions and retirement plan contribution wires.

• Process international wire transfers related to payroll and invoicing.

• Assist in preparing retirement plan projection tables for senior management and highly compensated employees.

• Reconcile forfeiture and suspense accounts related to retirement plans and provide information to Accounting.

• Process retirement plan loan reports, including new loans and loan payoffs.

• Assist with payroll system conversions, implementations, and upgrades, including ADP Workforce Now, timekeeping systems, and global payroll vendor transitions.

• Serve as liaison with Benefits for all employee leaves of absence, including payroll and accrual calculations and compliance requirements.

Education & Experience

• Bachelor's degree or equivalent experience required

• Some completed coursework in Accounting preferred

• 6-10 years of global payroll experience required

• Experience with both domestic and international payroll required

• Strong proficiency in Excel, Visio, PowerPoint, and other Microsoft Office applications required

• Experience with ADP Workforce Now and ADP Streamline Global preferred

Certifications

• APA Payroll Certification (or working toward certification within one year) preferred

Skills & Competencies

• Strong customer service orientation

• Excellent organizational skills and attention to detail

• Ability to streamline processes and improve efficiencies

• Strong written and verbal communication skills

• Ability to work effectively with diverse teams

• Ability to maintain strict confidentiality and discretion

• Strong analytical, critical thinking, and problem-solving skills

• Ability to manage projects with minimal supervision

• Strong accounting and mathematical aptitude

• Technical aptitude related to payroll systems, upgrades, and conversions

• Commitment to maintaining payroll records in compliance with federal regulations and audit-ready standards

Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual's skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company's 401(k) retirement plan. Additional disclaimer: Unless otherwise noted in the job description, the position Vaco/Highspring is filing for is occupied. Please note, however, that Vaco/Highspring is regularly asked to provide talent to other organizations. By submitting to this position, you are agreeing to be included in our talent pool for future hiring for similarly qualified positions. Submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. Further assessment of candidates beyond this initial phase within Vaco/Highspring will be otherwise assessed by recruiters and hiring managers. Vaco/Highspring does not have knowledge of the tools used by its clients in making final hiring decisions and cannot opine on their use of AI products.