Posting Details
Position Information
| Job Category |
Support Staff |
| Position Title |
Assistant to the Office of the Provost and Dean of the Faculty |
| Full Time/Part Time |
Full Time |
| Division |
Dean of the Faculty |
| Department |
Dean of Faculty |
| Work Arrangement type |
On-Site (Hamilton, NY) - expected to work fully at the designated campus/office location. |
| Hiring Wage/Salary Range |
$20.00-$22.00 |
| Professional Experience/ Qualifications |
- A minimum of one year of administrative support experience
- Self-starter with the capacity to work independently and as part of a team
- Proven ability to organize and coordinate multiple projects, responsibilities, and priorities simultaneously
- A service-oriented mindset to include a positive attitude, follow-through, and problem-solving
- Enthusiasm for learning new skills and taking on new assignments and challenges
- Effective verbal and written communication skills and a high regard for detail
- Proficiency with office productivity tools, such as Google Workspace (especially Google Docs, Google Sheets, and Google Calendar) and/or Microsoft Office applications (Word and Excel)
- Experience with travel and event logistics
- Discretion to manage confidential and sensitive information
- Ability to interact in a collegial manner with a culturally diverse group of faculty, staff, and students
|
| Preferred Qualifications |
|
| Education |
A minimum of an Associate's degree or a combination of education and experience from which comparable skills are attained is required. |
| Certifications |
|
| Offer Determination |
When extending an offer, Colgate University considers factors such as (but not limited to) the scope and responsibilities of the position, candidate's work experience, education/training, key skills, internal peer equity, as well as market and organizational considerations. |
| Physical Requirements |
|
| Other Information |
|
| Benefits |
Colgate University offers a competitive benefits package, with most benefits effective on the date of hire. Highlights include: medical, dental, vision, retirement contributions, paid time off, paid family leave, health & wellness, continuing education and professional development. We also offer unique perks, such as free parking, gym discounts, bookstore savings, athletic tickets, and access to cultural and recreational facilities. Explore the full benefits package on our
Benefits page. |
| Department Statement |
|
| Accountabilities |
The Assistant to the Office of the Provost and Dean of the Faculty Office provides essential and visible administrative and operational support to the Office of the Provost and Dean of the Faculty. This role serves as a key point of coordination for daily office activities, faculty-facing interactions, and divisional operations. The Assistant manages front desk operations, office communications, calendars, and travel; supports faculty and divisional programs and events; maintains divisional records and digital resources; and assists with faculty-related processes and office operations. The Assistant works closely with office leadership, faculty, staff, and campus partners to ensure smooth office functioning, continuity of operations, and a high level of service across the division.
Key Accountabilities include:
- Serve as a primary point of contact for the office, managing front desk operations and responding to inquiries with professionalism and discretion.
- Coordinate calendars, meetings, and travel arrangements for office leadership.
- Maintain office supplies, divisional records, and shared digital resources.
- Support planning and execution of faculty and divisional events, including orientations, retreats, and recognition programs.
- Assist with faculty-related processes through documentation, tracking, and record maintenance.
- Support faculty announcements, communications, and institutional outreach as needed.
- Provide administrative and logistical support for divisional committees, councils, and initiatives.
- Contribute to efficient office workflows and day-to-day operational effectiveness.
|
Posting Detail Information
| Requisition Number |
2026S024Posting |
| Temporary |
No |
| Work Schedule |
Monday through Friday, regular business hours |
| Job Open Date |
03/04/2026 |
| Job Close Date |
|
| Open Until Filled |
Yes |
| Special Instructions Summary |
|
| EEO Statement |
The University recognizes that equal employment opportunity can only be achieved through demonstrated leadership. It is the Policy of the University to recruit, employ, retain, promote, and train employees on the basis of skills and experience, capacity to do the job, and valid job qualifications without regard to any characteristics protected by applicable local, state or federal laws. |
| Clery Act |
CAMPUS CRIME REPORTING AND STATISTICS
The Department of Campus Safety will provide upon request a copy of Colgate's Annual Security and Fire Safety Report. This report includes statistics as reported to the United States Department of Education for the previous three years concerning reported: 1. crimes that occurred on-campus; in certain off-campus buildings or property owned or controlled by Colgate University; and on public property within, or immediately adjacent to and accessible from, the campus and 2. fires that occurred in student housing facilities. The report also includes institutional policies concerning campus security and fire safety, such as policies concerning sexual assault, life safety systems, and other related matters. You may access the report from the Clery Compliance web page at:
https://www.colgate.edu/about/offices-centers-institutes/dean-college/campus-safety-staff/clery-compliance. Printed copies of this report may be obtained upon request from the Department of Campus Safety via e-mail at
cusafety@colgate.edu. |
Supplemental Questions
Required fields are indicated with an asterisk (*).
- *
Are you currently a Colgate employee?
- *
Have you ever been a Colgate employee?
Do you have a spouse/domestic partner who currently is, or will be, employed at Colgate University?
- *
Are you at least 18 years of age?
- *
Please let us know how you heard about this position.
- Albany Times Union
- Binghamton Press & Sun
- BlackCoachesinSports
- Careerbuilders.com
- Cazenovia Republican
- Centralnewyorkhelpwanted.com
- Chronicle of Higher Education
- Chronicle of Philanthropy
- Colgate Employee
- Colgate Website
- CoSIDA
- Diverse Issues of Higher Education
- HERC (Upstate New York HERC)
- HigherEdJobs.com
- Indeed.com
- InsideHigherEd.com
- LinkedIn
- Mid-York Weekly
- NACWA
- naviGATE
- NCAA News
- Norwich Evening Sun
- Oneida Daily Dispatch
- Sherburne News
- Studentaffairs.com
- Syracuse Post Standard
- Utica Observer Dispatch
- Waterville Times
- WomenLeadersinCollegeSports.com
- Other
If you selected "Colgate Employee" or "Other" for how you heard about this position, please provide the employee's name or where you heard about/saw the position.
(Open Ended Question)
Applicant Documents
Required Documents
- Resume
- Cover Letter
Optional Documents
|
Colgate University
paid time off
Mar 06, 2026