Dean's Office Coordinator

Dean of Arts & Sciences

The College of Arts & Sciences Dean's Office seeks an enthusiastic, detail-oriented Office Coordinator to provide essential support to theDean, Associate Deans, Business Manager and the College. Requires strong attention to detail, ability to manage multiple projects both working with a team and independently, and a helpful, positive outlook on assisting internal and external constituents. Position reports to the Business Manager for the College but also works closely with the Dean and Associate Deans.

Key Responsibilities

• Performs high-level supervision of Dean's Office, acting as a "gatekeeper" and ensuring efficient office flow and managing both internal and external relationships on behalf of the Dean and Business Manager
• Works in close partnership with leadership in the Office of Academic Advising to ensure Advising office is fully staffed; position provides coverage for the co-located Advising front desk equivalent to one day per week and will be trained in the skills necessary to answer student questions by phone, virtually or in-person
• Provides a bridge for smooth communication between the Dean's Office, the college and other University units; demonstrates leadership to maintain credibility, trust and support among colleagues and constituents
• Acts as a source of information and support for the Dean, Associate Deans, Advisors and college staff; assists in the interpretation of the University and/or College policies, practices and procedures
• Researches, prioritizes, and follows up on incoming issues and concerns addressed to the Dean and Business Manager, including those of a sensitive or confidential nature; determines appropriate course of action, referral, or response in consultation with the Dean and Business Manager
• Performs approval for all purchases less than $1,000 in the college, ensuring adherence to policy, procedure and budget and liaising with department staff and Finance Shared Services to resolve questions or make revisions
• Works with departments to review regular reports or requests for data, collects and compiles responses
• Assists with monthly budget reports for the college, investigates questions that arise
• Acts as a mentor to new Office Support Staff, providing training and guidance related to procurement; position acts as a floater in the college, and may fill in for office or business support roles as needed
• Manages college website, liaising with Dean, Associate Deans and Departments as needed
• Schedules and organizes events, meeting facilities, equipment, and meals as requested
• Researches, prepares and writes material for projects undertaken by the Dean(s) and Business Manager
• Prepare and/or process purchase and supply orders/requisitions, contracts and maintain equipment/supply inventory
• Other duties as assigned
  

Applicants must be authorized to work in the United States. The University will not sponsor applicants for this position for employment visas.

40 hours/week Monday - Friday

A Bachelor's degree or an equivalent combination of education and experience and 1 year of experience from which comparable knowledge and skills can be acquired is necessary

University experience

Salary Range: $18.87-$26.87
Grade: GGS-008
University Title: Program/Project Support Coordinator I
Internal applicants can determine their University title by accessing the Talent Profile tile in myHR.

• Application materials include a cover letter and resume. Finalists will be asked to provide references at a later date.
• Applicants must combine all application materials into one PDF or Microsoft Word document and upload as a resume attachment to the UMSL Careers: https://www.umsl.edu/services/hrs/careers/index.html
• Limit document name to 50 characters. Maximum size limit is 11MB. Do not include special characters (e.g., /, &, %, etc.). For questions about the application process, please email employment@umsl.edu. If you are experiencing technical problems, please email umpshrsupport@umsystem.edu.
  

This position is eligible for University benefits. As part of your total compensation, the University offers a comprehensive benefits package, including medical, dental and vision plans, retirement, paid time off, short- and long-term disability, paid parental leave, paid caregiver leave, and educational fee discounts for all four UM System campuses. For additional information on University benefits, please visit the Faculty & Staff Benefits website at https://www.umsystem.edu/totalrewards/benefits.

Equal Employment Opportunity

The University of Missouri is an Equal Opportunity Employer.

To request ADA accommodations, please email the Office of Human Resources at umslhr@umsl.edu.