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Office Assistant

22nd Century Technologies, Inc.
$20.00/hr. on W2 without benef
United States, Virginia, Hampton
Mar 06, 2026
Job Title: Office Assistant Location: Hampton, VA 23661 Pay Rate: $20.00/hr. on W2 without benefits Duration: 6+ months Shift Timing (Day/ Evening/ Night): Day Overtime may be required Job Description: The Hampton Health District is seeking a detail-oriented Office Services Specialist to provide administrative and clerical support to the Clinical Services unit. This position ensures efficient day-to-day operations by handling routine office tasks, maintaining records, coordinating communication, and serving as the first point of contact for staff and visitors. The ideal candidate is organized, customer-focused, and able to follow established procedures while exercising sound judgment in routine tasks. This position provides program and office support to a work unit by following established policies and procedures. Duties include general administrative and clerical tasks such as scheduling meetings, taking and transcribing minutes, preparing correspondence, maintaining records, ordering office supplies, and responding to questions about available program services. The Office Services Specialist typically serves as the first point of contact for the program or work unit, directing inquiries to the appropriate office, division, or resource and explaining established procedures. The role may also include maintaining employee timesheets and entering time and leave into the payroll/timekeeping system for the assigned program area. Administrative Support: Order and maintain standard office supplies for the assigned program or work unit. Coordinate and schedule meetings and appointments. Take and transcribe accurate meeting minutes. Process invoices and related documents. Office Correspondence: Prepare routine written correspondence. Communicate office updates, reminders, and important dates to the program area or work unit. Customer Service: Greet customers and visitors. Answer general inquiries regarding program services and direct individuals to the appropriate staff or resources. Records Maintenance: Ensure all forms and files are completed accurately. Review records for accuracy, completeness, and compliance with established guidelines. Develop and maintain organized office filing systems. Knowledge, Skills, and Abilities (KSAs): Ability to exercise discretion and independent judgment in routine tasks. Seek clarification from supervisors regarding new or revised procedures and non-routine tasks. General understanding of office practices and procedures. Working knowledge of word processing and spreadsheet software. Ability to follow established procedures and guidelines. Strong written and verbal communication skills. Proficiency in operating standard office equipment. Preferred Qualifications: High school diploma or equivalent. Experience working in an office environment related to the program area.