Billing Specialist

E2 Consulting Engineers, Inc. (E2) is a professional services firm established in 1988 specializing in a full spectrum of engineering services including, project engineering and design, federal base operations and infrastructure support services, gas pipeline construction and inspection services, environmental consulting and remediation, and information technology services. At E2, we value safety, innovation and collaboration, and we are dedicated to excellence.

The Billing Specialist will support client billings for a dynamic and growing professional services organization in E2 Consulting Engineers, Inc. This position will work on assigned projects and must have the ability to work independently and collaboratively with the team on assigned tasks under tight deadlines.

Prepare complex invoices using Excel in client-required formats.
• Prepare detailed weekly and monthly reports in Excel using extensive WBS.
• Review and QC actual vs projected hours and costs.
• Obtain, print, and prepare invoice backup as requested.
• Run WIP reports for assigned projects and review with Project Managers.
• Run invoices using accounting software and submit by client-portal or email as required prior to date due.
• Work with Contract Administrators to review invoices.
• Work with Billing Manager to resolve past due AR.
• Set-up and maintain electronic files on server.
• Become familiar with billing terms and rates in contracts for assigned projects.
• Reconcile WIP to identify billable costs, clear unbillable costs, and resolve outstanding discrepancies such as aged costs, incomplete transfers, etc.
• Review invoice backup to ensure that timesheet, expense reports, and vendor invoices perfectly match invoiced costs by subtask and work with supervisor and corporate staff to effect changes needed.
• Submit invoices to client by email or regular mail as required prior to date due.
• Prepare detailed budget and billed-to-date tables in required work breakdown structure.
• Coordinate with subcontractors to ensure that invoices are timely received, backup matches invoiced costs and correct rates are used.
• Coordinate with company contract administrators, project managers and client as needed to provide timely responses to questions.
• Other administrative duties as assigned.

• B.A./B.S. in Accounting from an accredited university or A.A. Accounting degree with one to two years of equivalent experience.
• Experience with project cost accounting.
• Expertise in Excel, Word, Outlook.
• Must have the ability to quickly enter, check and modify large volumes of data in Excel.
• Must be detail-oriented, exact, and precise with numerical detail.
• Good knowledge of "generally accepted accounting principles".
• Must possess initiative, decision-making skills and problem-solving abilities.
• Ability to work well with colleagues at all levels.
• Ability to prioritize responsibilities.
• Professional demeanor and appearance.
• Excellent written and verbal communication skills.
• Experience working in professional engineering office preferred.
• Experience with Deltek accounting software is a plus.

E2 Consulting Engineers, Inc. offers an excellent benefits package including health, dental, vision, and life insurance, 401(k) with employer match, paid time off.

Hourly rate for this position is $21.00 - $26.00. The starting rate will be commensurate with skill, education, experience, and working environment.

Work Environment

This job operates in a professional office environment and uses standard office equipment such as computers and phones.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Ability to sit/stand for up to 8 hours per day.
• Ability to move freely for up to 8 hours per day.

E2 Consulting Engineers, Inc. is a Drug Free Workplace. After accepting an offer of employment, applicants may be required to undergo background checks, drug testing, and/or fit-for-duty physical examination. Drug screens will include, but not be limited to, Amphetamines, Cocaine Metabolites, Marijuana Metabolites (THC), Opiates, and Phencyclidine (PCP). As a federal contractor, E2 cannot permit employees in certain positions to use medical marijuana, even if prescribed by an authorized physician.

Please no solicitation of any kind from agencies, staffing, or recruiting firms.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.