New

AP Analyst

Vaco
$70,000.00 - $75,000.00 / yr
401(k), retirement plan
United States, Georgia, Atlanta
Mar 13, 2026
A growing organization is seeking an Accounts Payable Analyst to support invoice processing, vendor management, and payment activities across multiple business entities. This role focuses on maintaining accurate financial records, ensuring timely payments, and supporting internal controls within the accounts payable function. The ideal candidate is detail-oriented, comfortable working in ERP systems, and able to identify opportunities to streamline processes in a fast-paced finance environment. Responsibilities Process and code vendor invoices accurately, including appropriate general ledger classifications and identification of prepaid expenses or capital items. Prepare and assist with weekly payment runs while reviewing transactions to ensure accuracy and minimize payment errors. Monitor and manage the accounts payable inbox, responding to internal and external inquiries and resolving invoice or payment issues promptly. Maintain adherence to accounting period deadlines and internal financial control procedures. Request and maintain vendor documentation, including W-9 forms, and ensure vendor records are accurate within the company's ERP system. Assist with year-end vendor reporting requirements, including preparation and distribution of 1099 forms. Verify vendor banking details as part of standard payment security procedures. Review and process employee expense reports through the expense management system to ensure compliance with company policies. Create and maintain documentation for accounts payable procedures related to items such as credits, refunds, and overpayments. Identify opportunities to improve workflows and contribute to process enhancements that increase efficiency and accuracy within the AP function. Provide additional accounting or administrative support as needed. Qualifications Bachelor's degree in Accounting, Finance, Business Administration is required. Approximately 3-5 years of experience in accounts payable or a similar accounting function, ideally within a multi-entity organization. Experience working with ERP systems such as NetSuite, AS400, or comparable platforms. Familiarity with expense management tools such as Concur or similar systems is a plus. Strong Excel skills, including the ability to work with spreadsheets, perform lookups, and reconcile data. Understanding of general accounting practices, including accruals, prepaids, and financial control procedures. Strong organizational skills with the ability to prioritize tasks and meet deadlines in a dynamic work environment. Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual's skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company's 401(k) retirement plan. Additional disclaimer: Unless otherwise noted in the job description, the position Vaco/Highspring is filing for is occupied. Please note, however, that Vaco/Highspring is regularly asked to provide talent to other organizations. By submitting to this position, you are agreeing to be included in our talent pool for future hiring for similarly qualified positions. Submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. Further assessment of candidates beyond this initial phase within Vaco/Highspring will be otherwise assessed by recruiters and hiring managers. Vaco/Highspring does not have knowledge of the tools used by its clients in making final hiring decisions and cannot opine on their use of AI products. Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply. EEO Notice Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law. Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com . Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal. By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal. Privacy Notice Vaco by Highspring and its parents, affiliates, and subsidiaries ("we," "our," or "Vaco by Highspring") respects your privacy and are committed to providing transparent notice of our policies. California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here. Virginia residents may access our state specific policies here. Residents of all other states may access our policies here. Canadian residents may access our policies in English here and in French here. Residents of countries governed by GDPR may access our policies here. Pay Transparency Notice Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to: the individual's skill sets, experience and training; licensure and certification requirements; office location and other geographic considerations; other business and organizational needs. With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.