PROJECT COORDINATOR (Library Operations & Patron Experience)

BID/JOB ANNOUNCEMENT

PROJECT COORDINATOR

CHICAGO PUBLIC LIBRARY

HWLC - Library Operations & Patron Experience

Number of Positions: 1

(additional vacancies possible pending budget approval)

Starting Salary: $75,336.00

New hires are paid the starting rate. Current employees' pay rate is determined by their job title and years of service

Applications for this position will be accepted until 11:59pm CDT on 04/17/2026

This position is open to the public and all current City employees covered under the City's collective bargaining agreement with AMERICAN FEDERATION OF STATE, COUNTY, AND MUNICIPAL EMPLOYEES (AFSCME) - BARGAINING UNITS 1, 3, 4 & 5. Only employees in City job titles in this bargaining unit are eligible to bid.

BID INSTRUCTIONS: To bid on this position, APPLY ON THE BID SITE and:

1. Check the box on your profile titled "Currently employed by the City of Chicago"

2. Enter your employee ID (located on your pay stub labeled 'payee/employee number')

3. Select your correct bargaining unit, upload your resume, and complete the application

FAILURE TO FOLLOW THESE INSTRUCTIONS WILL RESULT IN A REJECTED BID APPLICATION

The Chicago Public Library is seeking a highly organized and collaborative Project Coordinator to support initiatives across Library Operations & Patron Experience. Reporting to Library Operations leadership, this position will manage cross-functional projects with partner and City agencies, ensuring timely communication, documentation, and completion of deliverables. The Project Coordinator will lead the development and drafting of policies and procedures, and provide project support for divisions including Facilities, Collections, Technology, and Programs. Ideal candidates will bring strong project management skills, an ability to work across diverse teams, and a commitment to public service.

ESSENTIAL DUTIES

* Serves as a project or program supervisor, overseeing staff and work operations to ensure established goals and objectives are met

* Develops and implements operating policies and procedures to ensure the effectiveness of program operations

* Plans work schedules and priorities for project activities

* Participates in preparing project or program operating budgets and monitors budget expenditures

* Designs, implements, and monitors procedures utilized in program evaluation

* Develops marketing strategies to encourage participation in City projects and programs

* Audits and approves contractor and consultant vouchers for payment

* Acts as a liaison with City departments, public and private agencies, and business organizations to secure commitments in providing services to program participants, sharing program information, and obtaining additional funding support

* Monitors and provides direction to consultants engaged in administering program activities

* Prepares narrative and statistical program status reports

* Attends community, civic, and business organization meetings to promote department programs or city-wide initiatives

Additional duties may be required for this position

Location: 400 S State Street

Days: Monday - Friday

Hours: 9:00am - 5:00pm

THIS POSITION IS IN THE CAREER SERVICE

MINIMUM QUALIFICATIONS

* Seven (7) years of work experience performing or supporting project or program administration functions, OR

* Graduation from an accredited college with an Associate's degree, plus five (5) years of work experience performing or supporting project or program administration functions, OR

* Graduation from an accredited college or university with a Bachelor's degree, plus three (3) years of work experience performing or supporting project or program administration functions, OR

* Graduation from an accredited college or university with a Master degree or higher, plus two (2) years of work experience performing or supporting project or program administration functions

SELECTION REQUIREMENTS

This position requires applicants to complete an interview. The interviewed candidate(s) possessing the qualifications best suited to fulfill the responsibilities of the position will be selected.

For information about City of Chicago employee benefits, please click here

For information about City of Chicago salaries and job titles, please click here

APPLICATION EVALUATION: Initial evaluation will be based on the information provided on the application and the documents submitted. Department of Human Resources staff will review applications after the final posting date. Staff will follow all required employment/hiring plan provisions, federal, state, and local laws, and collective bargaining agreements when applicable. Staff will apply hiring preferences as required by the municipal code. Placement on an eligibility list is not an offer or guarantee of an interview nor employment with the City of Chicago

COMMITMENT TO DIVERSITY: To further our commitment to hiring applicants with diverse experience, the City of Chicago has adopted ordinances 2-74-020 and 2-74-075. The ordinances provide a preference to applicants who meet the minimum qualifications and who are veterans of the Armed Forces of the United States, residents of Socio-Economically Disadvantaged Areas (SEDA), and/or Chicago Public School (CPS) high school graduates. These hiring preferences do not apply to bidders. For positions covered by a collective bargaining agreement, bidders will be considered before external candidates. The learn more about our hiring processes, please click here.

ALL REFERENCES TO POLITICAL SPONSORSHIP OR RECOMMENDATION MUST BE OMITTED FROM ALL APPLICATION MATERIALS SUBMITTED FOR CITY EMPLOYMENT.

The City of Chicago in an Equal Employment Opportunity, Military Friendly, and Fair Chance Employer.

City of Chicago

Brandon Johnson, Mayor